Department for Transport

RTFO - System Discovery

Incomplete applications

Incomplete applications

Completed applications

Completed applications
12 SME, 6 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 9 June 2016
Deadline for asking questions Thursday 16 June 2016 at 11:59pm GMT
Closing date for applications Thursday 23 June 2016 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Summary of the work The supplier is required to conduct a discovery to identify best approach for successfully delivering the project. Criteria for the recommendation will include (but not limited to):
• Costs
• Risks
• Migration approach
• User impact

Expected team required:-
• Tech Architect
• Business Analyst
• User researcher
Latest start date 11/07/16
Expected contract length 4-6 weeks
Location South East England
Organisation the work is for Department for Transport
Budget range N/A

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Renewable Transport Fuel Obligation (RTFO) Operating System (ROS) needs amendment to incorporate changes required in implementing the EU Fuel Quality Directive Article 7a and the Indirect Land Use Change Directive (both agreed in 2015, with different elements requiring transposition by April and September 2017).
Problem to be solved Minimum - Recommendation on project approach. This must include a recommendation on whether to enhance the existing system versus new build decision.
Agreed criteria for making the recommendation
Justification for the recommendation.
Project high level backlog with estimate for the recommended approach
Next step recommendation: Alpha phase backlog estimate

Intermediate - Backlog and estimate for options considered
Technical documentation detailing current system.
Functional documentation detailing current system.
Requirements documentation for the enhancements

Maximum - Usability study and recommendations
System enhancement recommendations / observations outside the direct functional scope of the project. In particular with regard to non-functional e.g. supportability, maintainability
Who the users are and what they need to do The users are members of the RTFO Unit at DfT, who use the system to check applications from suppliers and grant them certificates if fuel meets the necessary criteria. Fuel volumes are validated by comparinged through the system with HMRC data on duty paid.
- Other users include entities that have a legal obligation to provide information to the DfT under the RTFO, including fuel suppliers, certificate traders and verifiers. Suppliers enter data and verifiers upload assurance statements to the system, which provide DfT with evidence for checking applications. Certificates can also be traded by account-holders on the system.
Early market engagement N/A
Any work that’s already been done N/A
Existing team There is an existing team of 3 individuals.

Delivery Lead
Delivery Manager
Product Owner / Business Representative

There is also an Agile Coach being procured through a separate digital marketplace requirement.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Ashdown House,
Sedlescombe Road North,
Saint Leonards-on-sea,
East Sussex,
TN37 7DA
Working arrangements 5 days onsite, with potential of leaving early Friday by agreement with project lead and by working condensed hours.
Security clearance Baseline - Disclosure of Scotland

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions N/A

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have experience of a Microsoft stack:
  • Windows server / SQL server 2012
  • IIS
  • .Net version 4
  • Crystal Reports version 11
  • Open source technologies
  • Cloud technologies
  • Agile project delivery
Nice-to-have skills and experience
  • Proven experience of delivering discovery phase for upgrading existing complex IT systems
  • Proven experience of delivering discovery phase for new systems development.
  • Risk management
  • Able to start immediatelty

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • The proposed approach and methodology
  • Estimated timeframes for the work
  • How the approach or solution meets user needs
  • How they’ve identified risks and dependencies and offered approaches to manage them
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
  • Share knowledge and experience with other team members
Payment approach Time and materials
Assessment methods Written proposal
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Does each member of the team need to have Disclosure Scotland as security clearance? Yes, each member of the team will require the appropriate clearance prior to on-boarding.