HM Courts and Tribunal Services, Ministry of Justice

Transforming Compliance and Enforcement Programme Integration Layer Development

Incomplete applications

7
Incomplete applications
1 SME, 6 large

Completed applications

15
Completed applications
11 SME, 4 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 26 May 2017
Deadline for asking questions Friday 2 June 2017 at 11:59pm GMT
Closing date for applications Friday 9 June 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Requirement is for the design, development, documentation, deployment & support of an Integration Layer to coordinate data exchanges/requests across separate systems.

The design and development work must ensure that the components are loosely coupled and promote reusability and maintainability.

The technology must be mainstream, Open Source and non-proprietary.
Latest start date Saturday 15 July 2017
Expected contract length 24 months
Location London
Organisation the work is for HM Courts and Tribunal Services, Ministry of Justice
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The Transforming Compliance and Enforcement Programme (TCEP) is replacing its current IT system for recovery of financial impositions.

This is being achieved partly through procurement of a debt recovery / debt collection system, but also by the integration of this system into a wider ecosystem of HMCTS and external provider solutions to enhance the efficiency of the business operation.
Problem to be solved The TCEP solution is COTS package with ReST based APIs, which needs to connect and exchange data with a number of other systems and external data sources which use other protocols including SOAP and FTP.

We are proposing to achieve this through the use of an Integration Layer.

The data exchange will need to handle content such as XML and CSV and is expected to provide message transformation.

The outcome required is the development and delivery of this integration layer and the connections between the various functional components, plus the support of everything developed and deployed until handed over.
Who the users are and what they need to do The system will have few direct users, as it is connecting disparate end user systems. The only directly connected users are envisaged to be administrative and/or DevOps support staff.
Early market engagement No formal market engagement has been conducted but some exploratory information gathering meetings have been held with:
• Open Answers.
• Atos.
Any work that’s already been done A set of interfaces has been identified, and discussions are on-going with the teams managing those interfaces.

Initial high level design work has also been undertaken by the Ministry of Justice team who will act as support and assurance for the delivery supplier.
Existing team None
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place TCEP is a distributed project with a Head Office (HO) based at 102 Petty France, London.

The supplier will be expected to provide their own working premises where they will base a flexible team prepared to travel and engage with relevant end-user organisations.

The supplier will be expected to meet and provide a written progress report to the TCEP project leadership in the Head Office on a weekly basis.

In order to promote efficient collaboration and team interaction across the various locations along with agile ways-of-working, key working meetings will include conference call (i.e. dial-in) options.
Working arrangements For each Work Package, the supplier will conduct an initial short piece of work on a Time and Materials basis to provide to HMCTS:
• A technical design
• A fixed price cost quotation
• A plan and delivery timeline
• A statement of any HMCTS resource/facility requirements

The work will commence only after the Fixed Price proposal and Timeline for the work has been agreed.
Security clearance All staff engaged on the programme must be security cleared to BPSS level.

Staff providing production support services will need to be SC Cleared.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Standard DOS Terms and Conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Two or more substantial cloud based integration solutions developed and supported by the supplier in current live operation. 4%
  • Evidence of integration solutions using some or all of SOAP, XML, REST/JSON, file-transfer, messaging and email. 4%
  • Evidence of significant technical expertise in integration technology (API's, protocols and standards). 4%
  • Evidence of source code control mechanisms and versioning. 3%
  • Evidence of mature and documented support processes particularly for Incident, Problem and Change management and online portal to share documentation and support active collaboration. 3%
  • Evidence of support arrangements which will enable HMCTS to report issues and/or defects 24x7. 3%
  • Evidence of significant knowledge and experience of application design and development, providing knowledge transfer and operational handover. 4%
  • Evidence of significant knowledge of security standards and best practices for government communication. 2%
Nice-to-have skills and experience
  • Has experience with UK Public sector projects. 1%
  • Demonstarte experience working with a range of suppliers from large scale organisations to SMEs. 1%
  • Adheres to ITIL or similar mature process frameworks. 2%

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Evidence of a number of live operational solutions - 5%
  • Reference clients case studies demonstrating applicable experience of delivery of similar requirements - 8%
  • Evidence of Team skills and experience - 4%
  • Demonstrate how the approach and proposed technologies meet the requirement - 9%
  • Availability & flexibility of resources to meet start date - 4%
Cultural fit criteria
  • Demonstrate how it would work collaboratively and flexibly with permanent staff and other suppliers. 2%
  • Demonstrate how it would Share knowledge and participate in skills transfer. 4%
  • Demonstrate how it would be open, honest and transparent (e.g. open coding). 4%
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the salary/day rate for this requirement? The Programme has no set criteria. We will expect bids at the proposal stage to be priced competitively - offering value for money with high quality.
2. Is a High Level Design available? Yes but we cannot provide attachments to the portal. Please email michael.taylor@justice.gov.uk to obtain a copy.
3. What is the dial in for the teleconference on Friday? Friday 2nd June 2pm-3pm

UK Freefone: 0800 917 1956
Participant passcode: 50094981 then #
4. Would the suppliers selected to produce a proposal/presentation be able to ask additional technical questions after Friday 2 June 2017? Unfortuately Friday 2nd June is mandated by the Crown Commercial Service portal as the last day on which questions can be asked.
5. When do you plan to have the presentations? Presentatiosn are likely to take place between 6th to 11th July shoudl the procurement activity meet its planned timelines.
6. Update to requirement from the Buyer regarding the wording of the Working Arrangements section with regard to pricing mechanisms. Old wording = "For each Work Package, the supplier will conduct an initial short piece of work on a Time and Materials basis to provide to HMCTS: • A technical design • A fixed price cost quotation • A plan and delivery timeline • A statement of any HMCTS resource/facility requirements The work will commence only after the Fixed Price proposal and Timeline for the work has been agreed. " This will be replaced by the following wording :-"For each Work Package, the supplier will conduct an initial short piece of work on a Time and Materials basis to provide to HMCTS: • A technical design • An ESTIMATED T&M COST QUOTATION TO COMPLETE THE WORK PACKAGE• A plan and delivery timeline • A statement of any HMCTS resource/facility requirements The work will commence only after the ESTIMATED T&M proposal and Timeline for the work has been agreed.
* Changes in Capital letters