Met Office

Defence Solutions Delivery partner

Incomplete applications

9
Incomplete applications
5 SME, 4 large

Completed applications

5
Completed applications
3 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 14 July 2017
Deadline for asking questions Friday 21 July 2017 at 11:59pm GMT
Closing date for applications Friday 28 July 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Series of projects. Each project delivering a new web service to the existing system/platform. Ultimately the development team(s) are taking science pull through and implementing web services.
Latest start date Monday 11 September 2017
Expected contract length 2 years
Location South West England
Organisation the work is for Met Office
Budget range £600k - £900k over the 2 years

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done To satisfy Defence customers with a fit for purpose service/solution that will aid decision making for defence activities. Currently, there are numerous legacy solutions in place using unsupported technologies. We therefore want to consolidate and upgrade our solutions so that they can be supported and meet accreditation requirements.
Problem to be solved Port and change functionality (where necessary) of legacy web services and deploy to recently developed platform.
Who the users are and what they need to do Users are typically meteorologists who provide briefings for defence activities. The meteorologists tend to be Met Office employees but meteorologists also exist in parts of the MoD. Some of the solutions are also used by other NATO countries.

There are several deployment options:
• On the Met Office network
• Cloud (most likely AWS)
• On standalone laptops (in the field of exercise). Little or no bandwidth
• On ships. Little or no bandwidth
• On secret platforms external to the Met Office. A third party will handle the deployment/installation
Early market engagement
Any work that’s already been done Migration of some services to a new platform has already occurred. The migrated services are mostly in the alpha or beta phases.
Existing team 1x Product Owner. 1x Solution Architect. 1x Technical Lead. 2x backend developers (Java/SQL). 1x functional tester. The existing team does not have access to front-end skills.
Current phase Not started

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Ideally co-located but not essential. Minimum engagement/”stand-ups” twice a week. 70-80% of the work will be done by Mode 2 (a blend of the existing team and resource provided by supplier). Approximately 20% of the work could be completed using supplier resource only, Mode 3.
Working arrangements Ideally co-located, but not essential.
Security clearance SC clearance. DV clearance is not a requirement for this opportunity.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • SFIA Level 4 if co-located – UI (HTML/JavaScript/CSS) for "blended team - Mode 2"
  • SFIA Level 4 – Java/Database (Oracle/PostGres) for "blended team - Mode 2"
  • SFIA Level 5 – Technical Leadership for "outsourced team - Mode 3"
  • SFIA Level 4 – UI (HTML/JavaScript/CSS) for "outsourced team - Mode 3"
  • SFIA Level 4 – Java/Database (Oracle/ PostGres) for "outsourced team - Mode 3"
  • User interface design
  • Experience of and skill in hosting and providing service capabilities as per ITIL framework.
  • Deep understanding of OGC Web Services (WCS, WFS, WMS, CSW, OWS Context)
  • DGIWG Standards
  • NATO FMN
  • Architecting Spatial Data Infrastructures
  • Knowledge of GeoNetwork
  • Java, Spring, Dropwizard, JPA
  • JavaScript (DoJo, Angular), CSS. HTML
  • Oracle/PostGreSQL
  • Requirements gathering
Nice-to-have skills and experience
  • Coaching/mentoring skills to aid development of existing Defence squad (Java/Database focused)
  • Agile experience (SCRUM/Kanban)
  • Jenkins
  • Highcharts
  • Knowledge in the defence domain
  • Awareness of Defence Cyber Protection Partnership
  • Knowledge of ISO19115/ISO19119

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Technical Solution
  • Approach and methodology
  • How the approach or solution meets user needs
  • How the approach or solution meets the Met Office's goals
  • Estimated timeframes for the work
  • How they’ve identified risks and dependencies and offered approaches to manage them
  • Team structure
  • Value for money
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Share knowledge and experience with other team members
Payment approach Capped time and materials
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Do you have an incumbent partner that you have worked with previously on these kinds of projects? Yes the Met Office has worked with at least two partner organisations in the past in this area.
2. How many projects do you expect to run concurrently? I would estimate that possibly up to 4, (all at different stages of "Discovery, Alpha, Beta, Live, Early-Life-Support")
3. What is your anticipated schedule of port and change projects? Dependant on Customer, (MoD), and Defence Business prioritisation
4. Are you expecting a consistent team or peaks and troughs? We will plan for as smooth a resource profile as possible consistent with Customer prioritisation needs but this will have some peaks and troughs by skill-set dependant on the technologies needed for the specific projects underway at that time.
5. The requirement makes reference to a delivery approach that uses a blended (Mode 2) and/or supplier team (Mode 3). Will any of the project activities be undertaken solely (Mode 1) by the existing in-house Met O resources? With regards to the scope of the SFIA Level 5 Technical Leadership for the ‘Outsourced team – Mode 3’ requirement. Does this requirement also include leadership/management of anyone in the existing team? Yes it is envisaged that there will be some projects that the Met Office will be undertaking "Mode 1". It is not currently envisaged that the SFIA 5 supplied resource will be required to provide leadership of Met Office staff.
6. You mention SFIA grades for your first 5 essential criteria, for which we are assuming that you are looking for evidence of these skills from individuals at these grades? This doesn't fit with the required evidence structure: "what the situation was, the work the team did, what the results were". How would you like these questions to be answered? Would you like named individuals and details of projects on which they have worked as evidence? What we are looking for within these questions is evidence that your organisation has worked at the SFIA grade mentioned and ideally within the "mode" defined. We are not looking for experience specifically from individuals, but from the organisation at this time.
7. Could you clarify the difference in emphasis you’re looking for in our response, between the requirements which mention the same technologies (i.e. Oracle / PostGres) Experience of Oracle and/or PostGres is all we are after here. Both are used in our IT estate, appreciating skills are very similar.
8. Are the funding stream and development roadmap subject to/likely to be affected by T&E strategy? At this current time, it is not anticipated that this will be affected by the strategy.
9. Are you able to share your development roadmap for the period of the contract? We will be happy to share this development roadmap with our selected provider once we have completed this procurement exercise.
10. Has the 600-900k funding been secured already or is it subject to agreement by MoD and/or internally e.g. by CIA? As with all development projects, this programme is subject to the internal governance processes within the Met Office.
11. Can you tell us about your preferred contract structure – would you like to be dealing with a single prime/partnership or do you intend to take through a number of different suppliers and manage the allocation of tasks yourself? The DOS2 framework enables us to award a contract to one supplier. If that supplier elects to collaborate with others on the framework, or subcontract elements of work out, then that is perfectly acceptable (and encouraged by the contract) - however we would have a contractual relationship with a "prime" contractor.
12. Can I confirm that you are looking for a single delivery partner for this tender? If not, can you advise how you will manage the allocation of work between different partners? Please see question above.
13. In order to help with our planning and ensure availability over the summer period, can you please provide further information on: 1) what is required in the next phase of evaluation 2) the time window in August/September for presentations and whether members of the proposed delivery team are required for this? Many thanks. The timeframe is as follows;
Second stage of procurement released 03/08/17
Presentations 10/08/17
Return of proposals 29/08/17
Proposals evaluated 30/08/17 - 31/08/17
Kick-off with development 11/09/17

The proposed delivery team should be available for these presentations.