Home Office Science

Home Office Science licensing

Incomplete applications

Incomplete applications
8 SME, 3 large

Completed applications

Completed applications
20 SME, 4 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Tuesday 4 April 2017
Deadline for asking questions Tuesday 11 April 2017 at 11:59pm GMT
Closing date for applications Tuesday 18 April 2017 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Summary of the work Deliver an open source service to manage Home Office Science license applications, and incorporate wider Home Office Science applications processes that are currently done on paper.
Latest start date 01/05/2017
Expected contract length
Location London
Organisation the work is for Home Office Science
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done Replacing an existing electronic licensing service with a new service
Problem to be solved The existing licensing casework system is not fit for purpose, patients cannot access their licenses due to prohibitive security.

Ideally the following epic features will be delivered:

Ensure harm/benefit analysis (workflow)
Apply + reapply for a license
Report (+PDF/print) database information
Pay (bills and invoices)
Store and retrieve documents
Search database information
Collaborate and manage documents (+ version control)
Be notified of updates to the sysstem
Be secure
Manage the process (workflow)
Create an account (and manage it)
Audit history (user history)
Monitor and log history (technical)
Message others in the system
Persist data
Migrate licenses from the old system
Who the users are and what they need to do Home Office user
Refuse application
Approve application
Reject application
Approve amendments
Archive and access previous versions
Reject amendments
Take payment
Review (formally every 5 years)
Be aware of an investigation
Record and read outcome of inspection/review/investigation
Approve exemption
Approve a special procedure

External user
Apply (save, delete, edit)
Request amendment
Make payment (annually)
Revoke (by establishment)
Make aware
Be aware
Associate with establishment
Confirm/deny association with establishment (endorse)
Add training certification
Confirm/deny training certification
Request exemption
Early market engagement
Any work that’s already been done
Existing team Discovery team of 4 people (content, user research, product management, development). Business unit of 4 people.
Current phase Discovery

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place London
Working arrangements Ideally on site in central London, or Croydon. External working will be considered.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Focus on user needs
  • Use open source components
Nice-to-have skills and experience Service design

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Technical solution
  • Approach and methodology
  • Ideally delivery within 1 year
  • Provide ongoing support and optimisation
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Challenge the status quo
Payment approach Fixed price
Assessment methods Written proposal
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

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