The Office of the Public Guardian (OPG) - executive agency of the Ministry of Justice

Continuous Improvement and Support for OPG’s Digital Case Management System

Incomplete applications

4
Incomplete applications
2 SME, 2 large

Completed applications

4
Completed applications
2 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 3 April 2017
Deadline for asking questions Monday 10 April 2017 at 11:59pm GMT
Closing date for applications Monday 17 April 2017 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Making regular code deployments to iteratively imperative the Live system
Bug fixing and problem solving
Working in an Agile team
Working collaboratively with OPGs Dev Ops team who provide platform service support, and other integrating applications
Working with the Product Owners to deliver stories from the backlog in priority order
Latest start date Preferred start date no later than the 29th of May 2017.
Expected contract length 2 years
Location West Midlands
Organisation the work is for The Office of the Public Guardian (OPG) - executive agency of the Ministry of Justice
Budget range Upper limit of £750,000 (with VAT) per year. (Budget increased from previous yearly spend to accommodate additional developer resource with estimated velocity of delivery required)

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done OPG’s case management system is business critical; it supports over 1000 users and processes approximately 2.5 thousand Lasting Powers of Attorney applications per day. Maintenance is required to ensure the continued running of all business functions the system supports. Requirements are; to minimise the risk of loss to business productivity through any application related problems, and to continuously improve the existing application to increase business productivity. Support will be ongoing, with priority business requirements achieved first.
Problem to be solved We require a dedicated team of developers to monitor and support the Live case management system, and to maintain the testing and training environments. The team will need to work creatively to find solutions to problems and deliver stories from the backlog, making continuous improvements to aid OPG caseworkers to register Lasting and Enduring Powers of Attorney. Work on the application needs to be conducted collaboratively with OPG’s Dev Ops team who provide platform service support, and other integrating applications such as our document and data capture system. The team will work in an Agile way, alongside the Product Owner.
Who the users are and what they need to do The primary users of the the bespoke digital case management system are OPG employees who review and register applications for Lasting Powers of Attorney and Enduring Powers of Attorney. The teams using the system are varied and diverse. They need to be able to process applications without any errors quickly, and deal with any applications that require further work. They need to manage large volumes of work, whilst working accurately.
Early market engagement N/A
Any work that’s already been done The MVP has been delivered on Sirius Lasting Power of Attorney functionality, but there are many areas that still require advancement and that will be subject to signifcant change. Basic MVP basic design has also been achieved for Enduring Powers of Attorney, the Power of Attorney legacy document, but more work is required to achieve full realisation of business benefit. The system needs to be able to dynamcially respond to deliver additional functionality for changing business requirements and will need to be continuously iterated.
Existing team Existing Support team includes 3 developers one front end specialist (Angular JS) and two back end specialists (PHP) but with considerations of anticipated velocity and projected work to be completed and with addional budget we would expect to increase resource.
Current phase Live

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Some remote working is expected, but team would be required to spend 2-3 days on-site in Birmingham where office space is provided.
Working arrangements Self-organising Agile team available between core hours 09:00 am and 5:30 pm with some out of hours time for release and hotfixing
Security clearance Security Clearance (Must have 5 years residencey in the UK) and DBS

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Any expenses shall be submitted in line with the Ministry of Justice standard Travel and Subsistence policy

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Strong Object Orientated PHP (Zend2) Experience: Server-side web apps; Doctrine/Doctrine migrations; Relational and nonrelational DB systems (PostgreSQL)
  • Range of approaches to testing (functional and non-functional); Unix-like operating systems such as Linux and/or Mac OS X; Git version control system
  • Continuous integration (preferably with Jenkins); ability to develop efficient, highly optimised code; Automated unit tests and API tests using Beha
  • HTML/Javascript/CSS; AngularJS (1.4 and 2.0) and Protractor, Javascript; understand prototypical inheritance and be able to create testable, modular code; CSS3 with LESS
  • WAI accessibility [Level A, AA, AAA] Grunt, Gulp or equivalent; Git version control system
Nice-to-have skills and experience
  • Have demonstrable experience of successfully delivering high transaction digital services to national organisations working in complex and highly regulatory environments
  • Based on current team, expectation is 4 full time developers and 1 x QA resource 1 day p/w. Requirement for full stack compliment, heavier on back end development skills
  • Experience working within an agile environment
  • Experience using Jira and Confluence.

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 5
Proposal criteria
  • Evidence of the required level of technical capabilities
  • Proposed team structure (including CVs of key members) - Reference contract/ case studies examples including linked CV’s
  • Value for money
  • Evidence of experience of working on a scratch built, open source and open standards CMS
  • Evidence of ability to work with other suppliers and civil servants, as part of a wider Programme Team
  • Evidence of being able to work in an Agile team
Cultural fit criteria
  • Must be transparent and collaborative when making decisions
  • Must share knowledge and experience with other team members
  • Must take responsibility for their own work
  • Ideally, can provide constructive challenge to suggest initiative and the status quo
  • Ideally, can translate technical concepts to business users and business concepts to technical staff
  • Ideally, be an enthusiast for the benefits of Agile
  • Ideally, would be familiar and comfortable with publice sectorways of working
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Presentation
Evaluation weighting

Technical competence

65%

Cultural fit

5%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is the existing support team (or provider of those resources) being invited to bid for this requirement? Just to clarify - £750k annual budget figure is to be inclusive of VAT? The tender is open to the exisiting support team to bid for. Yes - £750k with VAT included. (£750k inclusive / Gross of VAT)
2. "(with VAT)" Budget is including VAT, please? Yes, budget is including VAT