Department for Business, Innovation & Skills

PR-0057 KIM Analyst in the BIS Digital Group

Incomplete applications

0
Incomplete applications

Completed applications

28
Completed applications
24 SME, 4 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 20 May 2016
Deadline for asking questions Friday 27 May 2016 at 11:59pm GMT
Closing date for applications Friday 3 June 2016 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Business analyst
Summary of the work To work closely with the Knowledge & Information Management (KIM) Lead to deliver an innovative solution to records management and work with organisation transitioning over to it.
Latest start date 01/07/2016
Expected contract length 12 months, but may be shorter, depending on how the project develops and the needs.
Location London
Organisation the work is for Department for Business, Innovation & Skills
Maximum day rate

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with Support the KIM lead in delivering the CTP KIM workstream, records managers from other government organisations, other members of the Common Technology Programme.
What the specialist will work on *Undertake detailed information and data audits with organisations
*Undertake user research interviews with records managers to gauge success of current records solutions and pain-points, and local policies and practices
*Analyse workflows and business processes on existing electronic document and records management systems being used within the BIS group
*Write document and records management best practice guidance, and policies
*Meet with records managers from other government organisations to gauge success of similar deployments
*Work with the KIM Lead to understand legislative needs and guidelines within government
*Support the implementation of the document and records management solution, and associated data migration activities

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Department for Business, Innovation & Skills
1 Victoria Street
London
SW1H 0ET
Working arrangements Monday to Friday on site.
A professional working day, hours and working pattern as needed to deliver the service in an efficient way.
Mainly based from our office in Westminster, London.
Security clearance Minimum Baseline Personnel Security Standard

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Experience working with one of the following information management systems: *Document Management systems *Records Management systems *Content Management systems (Scores 15%)
  • Broad understanding of the following legislative requirements/regulations regarding records management within government: *Data Protection Act (1998) *Freedom of Information Act (2000) *Public Records Act (1958) (Scores 15%)
  • An understanding of regulatory retention practices, including the engineering of data into an archive and the complexities of data retrieval (Scores 15%)
  • Strong understanding of data sources, data types and file types (Scores 14%)
Nice-to-have skills and experience Have previous experience in a government transformation programme (Scores 1%)

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Work well in a collaborative agile team (Scores 5%)
  • Demonstrate courage (e.g. can express controversial views, confront reality, make tough decisions, question actions inconsistent with group behaviours, candid about progress/estimates) (Scores 3%)
  • Demonstrate vulnerability (e.g. declare uncertainty, fear, recognise mistakes, apologise, acknowledge weaknesses) (Scores 3%)
  • Demonstrate responsibility (e.g. act like a leader, serve your team, provide solutions to problems, engage in external/internal environments, seek the best for the organisation beyond your team) (Scores 2%)
  • Demonstrate simplicity (e.g. take simple steps to goals, do less but better, mitigate failures, talk straight with respect) (Scores 3%)
  • Demonstrate excellence (e.g. seek actionable feedback, set challenging targets, know users, deliver cost effective high level customer satisfaction) (Scores 2%)
  • Demonstrate enthusiasm (e.g. bring whole self to work, celebrate success, share passion and energy with others, optimistic) (Scores 2%)
Assessment methods
  • Work history
  • Interview
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Are you looking for experience with specific CMS/doc management systems, or just the overall class of systems? No, we don't want someone with specific skills with a particular system, actually we would be more inclined to see people that have worked across a number of different document management systems.
2. Please can you specify the maximum day rate for the opportunity? No Max Day Rate, but good to remember that Price Scoring is completed against the cheapest day rate of those evaluated, with the lowest price scoring the highest score.