Lancashire Care NHS FT

eCR Q1 release

Incomplete applications

Incomplete applications

Completed application

Completed application
1 SME, 0 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Thursday 19 May 2016
Deadline for asking questions Thursday 26 May 2016 at 11:59pm GMT
Closing date for applications Thursday 2 June 2016 at 11:59pm GMT


Opportunity attribute name Opportunity attribute value
Summary of the work This will be to amend, add to or resolve issues of an existing clinical record system that is used within the trust. These changes need to be developed quickly and safely in line with our existing practices and approaches with a view to a release at the end of June
Latest start date 6/6/2016
Expected contract length 3 months - release at the end of June and then any bug fixing required
Location North West England
Organisation the work is for Lancashire Care NHS FT
Budget range

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The work is being done to update the in-house clinical record system that we have in place to meet requirements of the contracts that we hold and also regulators such as the CQC and Monitor. The changes included within this are a mix of changes and enhancements to existing features. Suppliers must be able to start immediately upon the conclusion of the framework procurement process with a view to a release of these enhancements at the end of June.
Problem to be solved The areas required to be modified are listed below, these will need to be modified in such a way that doesn't invalidate current support arrangements:
Secure CPA Review Form
CPA Review form, pop ups when opening form
MHA - New Developments (Bug/Modifications)
12 months CPA review mandatory field
Appraisal and Revalidation
PDR - LCFT Shared Objectives 2016/17
PDR - upgrade
Making Every Contact Count (MECC)
Violence markers in ECR all flavours
Merge and View
DQ Project (Is discussion field)
MAS Assesment form
ECR Enviroment Optimisation
Daily Meeting Notes Proposal
Resolution of existing bugs
Who the users are and what they need to do The end users are a mix of clinicians, administrative staff and support services who need to be able to interact with the system to record appropriate clinical notes, view the latest updates of information from other systems and then be able to create reports from this to provide to commissioners across all the required areas to be upgraded.
Early market engagement
Any work that’s already been done
Existing team The supplier would be expected to work with the existing Health Informatics Programme team, a mix of Project Managers, Business Analysts, Business Change, Quality Assurance, System Management and Infrastructure and Database specialists.
Current phase Live

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The supplier will work remotely, off-site, in the main when developing and uploading into the test (preview) environment, but be expected to be on site for delivery of the upgrades into the live system at the end of June. The site is in Preston, Lancashire.
Working arrangements We would expect the supplier to work off site predominantly, however we would expect them to be on site in the run up to and during the release of new functionality and in subsequent days as part of an early life support process.
Security clearance The supplier should have familiarity with the NHS environment and be able to link to Trust systems through the N3 network to ensure secure transfer of any information.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions The standard Digital Outcomes and Specialist Framework Agreement
Call-Off Contract will apply.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • have experience of working with the Lancashire Care NHS FT clinical systems
  • be able to produce code in JSON
  • be able to first provide developments in the test (preview) system for testing and approval
  • awareness of impacts of front end programming and back end SQL impacts
  • awareness of NHS reporting and audit requirements
Nice-to-have skills and experience

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • The proposed technical solution
  • The proposed approach and methodology
  • Value for money of the proposal
  • Team structure
  • How they’ve identified risks and dependencies and offered approaches to manage them
  • How the approach or solution meets user needs
  • Estimated timeframes for the work
  • How the approach or solution meets your organisation’s policy or goal
  • Technical knowledge of Lancashire Care systems
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Familiarity with LCFT systems, underlying infrastructure as well as mechanisms used for upgrade and delivery
  • Familiarity with in house systems and interdependancies that may be affected by changes within this release
  • NHS experience
  • Havde a no-blame culture and encourage people to learn from their mistakes
  • Transparent and collaborative when making decisions
Payment approach Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Reference
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. We offer application security testing services - would this be of interest? Whilst we would expect security testing of applications to form part of this work, we are looking for a supplier who can deliver all of our requirements in one package, with particular emphasis upon the development of applications to the set requirements.