This opportunity is closed for applications

The deadline was Wednesday 1 February 2023
UK Infrastructure Bank (UKIB)

UK Infrastructure Bank Workday HCM Senior Business Analyst

6 Incomplete applications

5 SME, 1 large

10 Completed applications

9 SME, 1 large

Important dates

Published
Wednesday 18 January 2023
Deadline for asking questions
Wednesday 25 January 2023 at 11:59pm GMT
Closing date for applications
Wednesday 1 February 2023 at 11:59pm GMT

Overview

Specialist role
Business analyst
Off-payroll (IR35) determination
Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Summary of the work
Workday experts with knowledge of implementing HCM and preferably Payroll, defining business processes, defining and executing testing, delivering end user training and supporting the end user community.
Latest start date
Tuesday 28 February 2023
Expected contract length
9 months with an optional 3 month extension (extension subject to internal budgetary approval.)
Location
Yorkshire and the Humber
Organisation the work is for
UK Infrastructure Bank (UKIB)
Maximum day rate
Up to £1,000 excluding VAT per day, standard 8 hour working day, includes expenses to base location agreed with UKIB. Additional expenses only paid with prior approval of UKIB.

About the work

Early market engagement
None
Who the specialist will work with
The UKIB Back Office Project Team consists of an IT Project Manager, a Finance Product Owner, an HCM Product Owner, Subject Matter Experts, Business Analysts, Data Architect and Business Experts from across the functions as required.

The Implementation Partner is Workday.

The Buyer currently has c. 175 users within the organisation; however, we expect this to scale up to around 300.
What the specialist will work on
The responsibilities will be:

1. Standard Operating Procedure definition
2. Build and unit test reports
3. Functional test scripts and execution
4. End User Training documentation
5. User Acceptance Test scripts
6. User Acceptance Test execution
7. End-user training delivery
8. Go live support
9. Carry-out knowledge transfer to the UKIB Project Team in relation to the implemented solution.

Work setup

Address where the work will take place
4th Floor, One Embankment, Neville Street, Leeds, LS1 4DW
1 Puddle Dock, London, EC4V 3DS

Ability to work remotely, must have the right to work in the UK and be available to attend site when required, possibly at short notice.
Working arrangements
The Buyer’s Head Office is in Leeds with a small footprint in London. Resources must be available to attend site as required, although there is the possibility to work remotely as agreed with the Buyer. Leeds or London must be identified as the office base of the Resource, no expenses to be charged for attendance at the base location.
The Buyer operates a hybrid working model, with a material remote workforce that will need to be trained and supported once the solution goes live. This contract will include go-live support and training all users, across all locations, office-based and remote.
Security clearance
All must have BPSS as a minimum.

Additional information

Additional terms and conditions
All expenses must be pre-agreed between the parties and must comply with the UK Infrastructure Bank (UKIB) Travel and Subsistence Policy.

All vendors are obliged to provide sufficient guarantees to implement appropriate technical and organisational measures so that the processing meets the requirements of GDPR and ensures the protection of the rights of data subjects. For further information please see the Information Commissioner's Office website https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/

Off-payroll (IR35) determination: INSIDE IR35.

Any Personal Services Company (PSC) or Limited Company Contractor candidates will require to come through an umbrella company.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Resources with experience of implementing Workday HCM as a Functional consultant on a minimum of 2 Workday completed Implementations.
  • Experience of In-depth knowledge of the Workday system deployment lifecycle.
  • Experience with hands-on design, administration, and implementation of Workday HCM.
  • Demonstrate a strong understanding of HR functions and business processes.
  • Ability to work in a fast-paced, evolving environment and use an iterative method and flexible approach to enable rapid delivery and manage a tight schedule.
  • Experience in taking information from multiple sources and synthesising conclusions for both a technical and non-technical audience.
  • Experience of working with senior-level stakeholders to prioritise requirements, mediate between multiple perspectives, and convince and influence on benefits, costs and risks of different approaches to problems.
  • Demonstrate exceptional interpersonal skills: clear and concise verbal and written communicator, with the ability to effectively navigate and mediate conflict and foster honest dialogue.
  • Demonstrable experience defining test scenarios and scripts, executing user acceptance testing (including Data Validation) and working with Testing teams to document results and test issues.
  • Demonstrate experience of excellent problem-solving, critical thinking and analytical skills .
  • Experience in establishing, developing, and maintaining cross-functional working relationships.
  • Has requested a copy of, and accepts (on an unequivocal basis) UKIB's terms and conditions (based on the standard-form DOS 5 call-off contract with amendments).
Nice-to-have skills and experience
  • Experience with hands-on design, administration, and implementation of Workday Payroll.
  • In-depth working knowledge of the Workday Launch methodology.
  • Experience supporting Workday post go live, including Workday upgrades/ new feature management .
  • Demonstrate a strong understanding of HR functions and business processes within a Financial Services Organisation or equivalent.
  • Evidence of CIPD qualification or equivalent experience.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
Demonstrable ability to deliver a Workday solution in a collaborative manner, willing to challenge the status quo whilst keeping stakeholders engaged (10%)
Additional assessment methods
Interview
Evaluation weighting

Technical competence

55%

Cultural fit

10%

Price

35%

Questions asked by suppliers

1. How do suppliers go about requesting this amended call-off contract?
All potential suppliers should request a copy of the UKIB’s terms and conditions, which are based on the standard-form DOS 5 call-off contract with amendments via email to procurement@ukib.org.uk .
2. Can you provide a link to the: UKIB’s terms?
All potential suppliers should request a copy of the UKIB’s terms and conditions, which are based on the standard-form DOS 5 call-off contract with amendments via email to procurement@ukib.org.uk.
3. Our account will only let us submit candidates at £825 per day – are we able to alter this at a later stage? (ie submit them at £825 when they should actually be submitted at £950).
The day rate submitted can not be altered at a later stage.
4. BUYERS CLARIFICATION
Please note: Supplier will need to request for a copy of the UKIB's terms and conditions (based on the standard-form DOS 5 call-off contract with amendments) on or before the 25th January 2023 (midnight) in order to meet Essential Skills and Experience 12.