This opportunity is closed for applications

The deadline was Monday 13 June 2022

United Kingdom Health Security Agency

UKHSA: FOHIP3DIS - Outcome for discovery of existing application and data landscape

11 Incomplete applications

10 SME, 1 large

29 Completed applications

25 SME, 4 large

• Published: Monday 30 May 2022
• Deadline for asking questions: Monday 6 June 2022 at 11:59pm GMT
• Closing date for applications: Monday 13 June 2022 at 11:59pm GMT

Overview

• Off-payroll (IR35) determination: Contracted out service: the off-payroll rules do not apply
• Summary of the work: UKHSA require a team to discover an existing application estate and document in Lean IX
• Latest start date: Monday 18 July 2022
• Expected contract length: 4 months, with an optional extension of up to 1 month.
• Location: No specific location, for example they can work remotely
• Organisation the work is for: United Kingdom Health Security Agency
• Budget range: It is estimated that the work can be delivered within the budget range of £100,000 to £130,000.

About the work

• Why the work is being done: UKHSA provide a set of technology services for users who work for external organisations. The users are collectively referred to as Future of Health Improvement (FoHI) users. UKHSA would like to reduce this managed service delivery and require a full understanding of which applications and data services are consumed by these external users.
• Problem to be solved: A documented understanding of all applications and data services which are provided by UKHSA and consumed by FoHI users, including all dependencies to other applications, data or technology services
• Who the users are and what they need to do: As a member of the FoHI phase 3 project team, I must be able to view the current application and data landscape provided by UKHSA for FoHI users. I must be able to easily see any and all dependencies between services, and any dependencies on other UKHSA-provided technology services (e.g. Identity & Access Management)
• Any work that’s already been done: The current enterprise architecture for UKHSA has been documented in Lean IX, but requires validation and dependency mapping
• Existing team: The existing team consists of a programme manager and solution architect.
• Current phase: Discovery

Work setup

• Address where the work will take place: Nobel House; Smith Square; London; SW1P
• Working arrangements: The supplier staff are expected to work remotely or at supplier offices. Supplier staff will keep UKHSA team hours in order to maximise knowledge transfer and integration.
• Security clearance: All must have BPSS as a minimum. Preference for contractors to already hold SC clearance.

Additional information

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

• Essential skills and experience:
  • Experience in engaging with key business users to inform and validate technical discovery
  • Experience of application landscape discovery
  • Experience of business process discovery
  • Experience of data source discovery
  • Experience of technical dependency discovery and mapping
• Nice-to-have skills and experience: Expertise in Lean IX

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

• How many suppliers to evaluate: 4
• Proposal criteria:
  • Describe your approach to an application discovery
  • What is your proposed delivery plan?
  • Please provide CVs of individuals that would be involved in the delivery (with their roles)
  • Case study: Please provide examples of where you have done similar application discovery work in the past
• Cultural fit criteria: Can work with clients with low technical expertise
• Payment approach: Time and materials
• Additional assessment methods:
  • Case study
  • Work history
• Evaluation weighting:

  Technical competence

  55%

  Cultural fit

  10%

  Price

  35%

Questions asked by suppliers

• 1. Will there be a presentation stage, or are you scoring solely on the basis of written proposals?: Solely on written proposals
• 2. Could you confirm that Contracted Out Services – Off-Payroll rules do not apply means this is outside IR35? Thanks: Yes
• 3. How important is it to have Lean IX experience?: As highlighted in the advert, this experience is 'nice to have'
• 4. You have asked suppliers for evidence of expertise in Lean IX. Can you confirm if you would consider evidence of other skill sets when completing this work?: Yes, we will consider evidence of other skill sets, as Lean IX experience is just nice to have