This opportunity is closed for applications

The deadline was Friday 6 May 2022
Ministry of Defence

Joint Crypt Key Programme Client Side Support - PMO and Project Delivery Support

4 Incomplete applications

0 SME, 4 large

17 Completed applications

12 SME, 5 large

Important dates

Published
Friday 22 April 2022
Deadline for asking questions
Friday 29 April 2022 at 11:59pm GMT
Closing date for applications
Friday 6 May 2022 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Summary of the work
The Joint Crypt Key Programme requires Client Side support to deliver PMO and Project Delivery functions

Please note at Stage 2 a Statement of Work, Written Proposal, two Case Studies, and Work History for Key Staff will form part of the evaluation criteria.
Latest start date
Friday 1 July 2022
Expected contract length
24 Months, with the option for a 6-month extension.
Location
South West England
Organisation the work is for
Ministry of Defence
Budget range
£2,400,000 - £3,000,000 (excluding VAT)

About the work

Why the work is being done
JCKP has designed and developed the next generation of Crypt Key (CK) capabilities (standards, services, components, and infrastructure) that have transitioned to business as usual. These CK capabilities will continually evolve to stay ahead of the threat. JCKP is a transformational programme to modernise how crypt key is used within MOD. It is a joint programme between the Ministry of Defence (MOD) and the National Cyber Security Centre (NCSC).
Problem to be solved
In order to continue to deliver this transformative requirement, the joint NCSC/MOD team has been reconfigured and requires additional Client Side Support to augment the current team of Crown Servants. This procurement is one of 3 to establish a PMO function and additional capacity to Deliver and Manage the constituent projects alongside a Business Change capability and a Strategic Planning function.

The supplier will be required to deliver a full PMO function for JCKP, integrated into the Crypto and Defensive Cyber Programme Integration Office and into NCSC in addition to management of a workstream within the programme and a number of sub-projects
Who the users are and what they need to do
As the Programme Director, I need an effective PMO to ensure that robust governance in in place across the JCKP programme and integrated into both Defence Digital and NCSC governance processes.

As the Programme Delivery Manager, I need effective and professional workstream and project management to ensure that programme targets are met.

As the Programme Delivery Manager, I need an effective Transition Management function to ensure that projects are successfully delivered into Live Operations.
Early market engagement
Not Applicable
Any work that’s already been done
The JCKP programme has been running for some considerable time. The legacy arrangements are coming to an end in July 2022 and the new Client Side Support arrangements will reconfigure the way the programme is delivered, alongside changes to the roles undertaken by both MOD and NCSC
Existing team
The supplier will be working alongside mainly MOD colleagues, accountable to the head of the Programme Integration Office (Grade 6 equivalent) and the Programme Delivery Manager. There will be regular engagement with the MOD's Capability Branch and with a range of other stakeholders. The team will also work alongside the NCSC's and MOD's other strategic partners, ensuring overall programme delivery
Current phase
Not applicable

Work setup

Address where the work will take place
Although the majority of work may be undertaken remotely, the JCKP team's parent working site will be MOD Corsham, Wiltshire, where most in-person meetings would be located, with a requirement to visit the nearest regional NCSC office for face-to-face classified discussion and collaboration several times per month. Work at other UK sites may be required, mainly to engage with the User Community face to face, but the majority of working can be remote using MS Teams.
Working arrangements
The team members will be free to decide their own working hours, but will be expected to attend regular/routine Programme Meetings, either in-person or virtually depending upon classification.

Due to the sensitivity of the information (marked as Official Sensitive) contained within Stage 2, the Authority requires bidders who are successful at the Stage 1 down-select to submit an RLI or suitably protected email address to receive the Stage 2 Proposal

The supplier should hold an List-X premises OR where working is required above OFFICIAL, MOD office space and systems will be made available.
Security clearance
Key team-members will require Developed Vetting clearance and hold UK nationality by contract start. Those without DV require SC clearance. The Authority will not hold or sponsor clearances.

Additional information

Additional terms and conditions
Suppliers must use the Authority’s Purchase to Payment Tool CP&F or be prepared to sign up to the tool.

The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is - Very Low, Reference – 942616196.

The Authority reserves the right, but is not obliged to withdraw this advert and/or ITT at any time, or choose not to award any Contract as a result of this tender process, or re-invite Tenders on the same or any alternative basis.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Please provide evidence of a broad knowledge of Defence or a similar sector and how it works, with a focus on Digital.
  • Please provide evidence of your ability to deliver a PMO function for a complex programme across multiple stakeholders
  • Please provide evidence of your ability to source and deliver high-quality Management Information to enable better decision-making.
  • Please provide evidence of Project Delivery skills and experience in a sector of comparable complexity
  • Please provide evidence of having managed and delivered multiple business support functions, for example security (project, information and personnel), equipment safety and/or Information and Knowledge Management.
Nice-to-have skills and experience
  • Please provide experience of having delivered effective programme governance in an environment with multiple stakeholders, each with differing needs
  • Please provide an example of where you have needed to comply with complex organisational policies, procedures, standards and existing governance in the delivery of a project or programme.

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Demonstration of how the supplier will plan and deliver (including the approach and methodology) the core outcomes and deliverables as specified in the SoR. (15%)
  • Demonstration of ability to resource core requirements with a suitable mix of qualification and experience levels; should include confidence that supplier will not provide under-SQEP staff to reduce cost. (10%)
  • Demonstration of the supplier’s capacity to respond appropriately to call-off or surge requirements, including access to the whole range of skills potentially required, in a suitable timeframe. (10%)
  • Demonstration of ability to provide individuals at a range of security clearances, including for roles where Developed Vetting is essential factor in order to collaborate effectively across the programme. (5%)
  • Demonstration of how the supplier will mobilise and transition over a 4-week period, ensuring structures are in place to facilitate handover from an incumbent supplier. (10%)
  • Demonstration of how the proposal demonstrates Value and how continuous improvement will be delivered over the period of the contract. (5%)
  • Demonstration the supplier has considered Exit planning and credible plans and structures will be in place end of contract term to enable low-risk transition to a future supplier. (5%)
Cultural fit criteria
  • Demonstration of how the supplier will work collaboratively in a geographically distributed, multi-supplier environment, including building capability (using skills transfer as a minimum) within the MOD and NCSC teams. (4%)
  • Demonstration of an effective team structure, integrated into the JCKP programme, including but not limited to the roles, responsibilities, ways of working, location and communication. (3%)
  • Demonstration of the ability to respond to evolving requirements and uncertainty, effectively and positively, delivering change through effective collaboration and leadership. (3%)
  • Social Value - Demonstration of the company’s approach to Support educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications (5%)
  • Social Value - Demonstration of the company’s approach to delivering additional environmental benefits in the performance of the contract, including working towards net zero greenhouse gas emissions (2.5%)
  • Social Value - Demonstration of the company’s actions to identify and tackle inequality in employment, skills and pay in the contract workforce (2.5%)
Payment approach
Fixed price
Additional assessment methods
  • Case study
  • Work history
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Is there an Incumbent supplier?
There is currently an incumbent supplier, but the identity of the JCKP supply chain is sensitive information.  As part of the Continuous Improvement project, this and other procurement's are seeking to replace a single arrangement with multiple client-side support arrangements; this is to ensure the scope is appropriate to the re-structured programme arrangements, to increase supply chain resilience and as a mitigation against inherent incumbent bias; all potential providers who are able to meet the requirements of the framework are free to engage in this procurement.
2. We notice the 3 key roles in the programme, can you confirm if the £2.4m – 3m budget is for all 3 of the roles or individually?
The budget of £2.4-3.0M is for this procurement (PMO and Delivery Support) only. The budgets for the Strategic Plans and Business Change procurement's are detailed in the separate adverts. The Authority would expect bidders to reflect Value for Money in their tender.
3. Can you please confirm as to whether there’s an incumbent and, if so, how are they positioned against these future requirements?
There is currently an incumbent supplier, but the identity of the JCKP supply chain is sensitive information.  As part of the Continuous Improvement project, this and other procurements are seeking to replace a single arrangement with multiple client-side support arrangements; this is to ensure the scope is appropriate to the re-structured programme arrangements, to increase supply chain resilience and as a mitigation against inherent incumbent bias; all potential providers who are able to meet the requirements of the framework are free to engage in this procurement.
4. Can you please confirm if the advertised submission deadline is for Stage 1 only or does it cover Stage 2 as well?
The advertised submission deadline is for Stage 1 only. Dates for Stage 2 will be released to successfully down-selected bidders in due course.
5. 1. When are the planned start and closing dates for Stage 2 applications?

2. Under nice-to-have skills we have been asked to demonstrate the following: ‘Please provide experience of having delivered effective programme governance in an environment with multiple stakeholders, each with differing needs”. Please can the requester clarify whether by “delivered” they are referring to (a) designing and establishing effective governance, or (b) delivering and operating effective governance e.g. Secretarial PMO support?
On current planning assumptions, Stage 2 will be released to down-selected tenderers in mid-May, with a closing date of 2nd week of Jun 22. Dates are subject to change, but tenderers will be given 15 working days to provide a full response.

The question is asking for delivery experience in a broad sense, i.e. experience of having designed, established and operated the governance. This procurement is seeking a partner to operate existing governance and evolve as necessary.
6. Please provide evidence of Project Delivery skills and experience in a sector of comparable complexity.

Our question is: Can the selected example be from any industry or must there be alignment to MoD related activities?
The example provided can be from any industry, as it is appreciated that not all potential tenderers will have direct MoD experience. Any example provided should be from an industry or public sector environment of comparable complexity