Awarded to Exception Limited

Start date: Tuesday 19 October 2021
Value: £78,000
Company size: SME
The National Archives

Agile Project / Delivery Manager for digital product development and contract management

12 Incomplete applications

12 SME, 0 large

12 Completed applications

12 SME, 0 large

Important dates

Published
Thursday 9 September 2021
Deadline for asking questions
Thursday 16 September 2021 at 11:59pm GMT
Closing date for applications
Thursday 23 September 2021 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Off-payroll (IR35) determination
Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Summary of the work
The National Archives is looking for an experienced Agile Delivery Manager (or project manager with experience of delivering software products) to ensure the successful delivery of software products and services involving teams of in-house experts and external contractors according to the GDS Service standards following Agile practices.
Latest start date
Monday 4 October 2021
Expected contract length
6 months (with the possibility of extension, up to 12 months in total)
Location
No specific location, for example they can work remotely
Organisation the work is for
The National Archives
Maximum day rate
£600/day

About the work

Early market engagement
Who the specialist will work with
You will work with different multi-disciplinary teams. For example:
Transformation Engine: in-house product team (product manager, data engineer, user researcher, technical architect, developers) with access to users and other specialists as needed. You will manage agile delivery of software and processes.
DiAGRAM and PRONOM: Software design and development (following Agile principles) will be undertaken by external suppliers working collaboratively with the Delivery Manager and an in-house Product Manager. Both Products require implementation of improvements to existing services: PRONOM is a live service, DiAGRAM is in private beta. You will manage the external contractors’ delivery to time, budget and quality.
What the specialist will work on
1. Deliver a rapid Alpha (and optional Beta) of our ‘Data Transformation Engine’ with an in-house team, according to GDS Service Standards and Agile principles.
2. Oversee delivery of improvements to our ‘DiAGRAM’ and ‘PRONOM’ software products. Each is led by an in-house product manager, development work is contracted to external suppliers. PRONOM is moving from legacy technology to a modern, linked-data architecture. DiAGRAM’s user interface requires accessibility improvements.

You will remove obstacles, track progress, facilitate meetings and help the teams organise themselves to ensure that objectives are met.

Work setup

Address where the work will take place
Remote. Occasional visits to the site at Kew, West London, will be required. All expenses must be included in the quoted rate, expenses cannot be claimed separately.
Working arrangements
Working hours are Monday to Friday, between 8AM and 5PM.
A full time, five-days-a-week working arrangement is preferred.
We will consider a part-time arrangement of a minimum of four days a week, provided the contractor can offer flexibility on which days are worked.
Regular communication will be by phone and video conference and via tools including MS Teams, email, Slack, Jira.
Security clearance
Baseline clearance will be required (BPSS)

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Extensive experience of delivering high quality software using an iterative Agile approach.
  • Detailed knowledge and experience of using JIRA to plan and manage software development.
  • Experience of delivering projects to the Government Service Standard, including examples of leading projects successfully through service assessments (Alpha, Beta, Live).
  • Experience of developing product roadmaps; excellent knowledge of how to create, manage and refine a product backlog of prioritised user stories; ability to structure, estimate and track delivery in Sprints.
  • Experience of managing external contractors to ensure delivery of requirements at pace and achieve value for money
  • Strong experience of coaching and mentoring team members who are new to Agile ways of working.
  • Excellent communication skills and the ability to present complex technical concepts to stakeholders in a compelling way.
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
5
Cultural fit criteria
  • Work as a team with our organisation, partners and contractors.
  • Share knowledge and experience with other team members.
  • Be transparent and collaborative when making decisions.
  • Have a no-blame culture and encourage people to learn from their mistakes.
  • Take ownership and responsibility for their work.
  • Excellent communication, willingness to adopt and contribute to improving TNA’s digital ways of working.
Additional assessment methods
  • Reference
  • Interview
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Is there a preferred supplier?
No.
2. Could you please provide breakdown of further stages with dates? When exactly the final decision would be made?
Our anticipated timetable is as follows:
Scoring of all responses to produce shortlist for interview by 27th September 2021.
Interviews held on 30th September 2021.
Award decision by end of day on 1 October 2021.
Contract negotiations to conclude as soon as possible thereafter. We recognise that the 4 October start date may slip.
3. Is there a current or preferred incumbent for this?
No
4. Is this requirement inside or outside of IR35?
We have checked the role requirements (to the best of our knowledge) using the assessment tool found at https://www.gov.uk/guidance/check-employment-status-for-tax and the determination for the role(s) as advertised is that the intermediaries legislation does apply to this engagement.
5. Will you also consider SC eligible candidates and sponsor SC and DV for a candidate?
Yes, we will consider SC eligible candidates. DV will not be required.
6. If there is any then please let us know what are the key pain points?
None known. The main product team working on our Transformation Engine product have delivered an initial prototype and are currently conducting further prototyping and investigation (Alpha) with the intention of progressing to Beta delivery. The two smaller products (PRONOM, DiAGRAM) are both in the process of appointing external suppliers to carry out work on improving the technical architecture (PRONOM) and improving accessibility of the user interface (DiAGRAM).
7. Are there any suppliers currently supplying this type of resource to your organisation.
We have another delivery manager working on a different project in a similar capacity. We don’t have other suppliers providing this type of resource to this project.