MHCLG CPD4122072 Digital Planning Reform Support Roles
9 Incomplete applications
6 SME, 3 large
17 Completed applications
15 SME, 2 large
- Friday 3 September 2021
- Deadline for asking questions
- Friday 10 September 2021 at 11:59pm GMT
- Closing date for applications
- Friday 17 September 2021 at 11:59pm GMT
- Off-payroll (IR35) determination
- Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
- Summary of the work
The emphasis on digitally enabled reforms and pursuing data-led systems,requires MHCLG to shape&deliver the data standards/API and digital&data tools to support local authorities& market.
MHCLG requires a delivery partner to provide specialist resources to supplement existing teams to deliver the digital elements of the Planning for the Future White Paper/programme.
- Latest start date
- Friday 29 October 2021
- Expected contract length
- 1 year
- Organisation the work is for
- Ministry of Housing Communities and Local Government (MHCLG)
- Budget range
- The estimated maximum value will be £900,000.00 excluding VAT.
About the work
- Why the work is being done
There is a need for a flexible supplier to respond to urgent requests for specialist individuals for MHCLG and to enable MHCLG to access the market for support in delivering urgent digital projects where resources are required within 5-10 working days.
We expect the contract to work on various aspects across our 3 digital planning workstreams:
• Data and standards - creating data standards and tools that enable planning rules to be set as data
• New planning software – co-creating modern, data driven planning software with councils and the market
• Digital engagement with citizens - re-engage citizens in planning and bolster the PropTech engagement sector.
The internal Digital Planning team are in place however the demands of the 3 workstreams will mean resource requirements will vary across the year and we will require additional, flexible, specialist and temporary support to deliver the workstreams. Examples of specialist roles include:
• Software developers
• Delivery managers
• User researchers
• PMO support
• Content designers
• Engagement managers
Mid October 2021: Work commences, different projects will run during the 1 year contract.
Mid October 2022: Work complete.
- Problem to be solved
- UK Government needs access at short notice to resources that can design, build, and deliver digital services. We are looking at placing individuals within two weeks.
- Who the users are and what they need to do
- As a Department, I need flexible resources to run and develop digital services and projects within 5-10 working days. I may need one individual, or a number of staff to complement a team I have.
- Early market engagement
- Any work that’s already been done
This programme of work in in its early stages. However, so far, the team have:
- Set up the programme
- Implemented initial governance and reporting structures
- Carried out discovery, alpha and beta work in the different workstreams
- Worked closely with the ministers and policy teams to ensure that the digital aspects are fully integrated into the wider programme.
- Existing team
The supplier will work with MHCLG (including digital and planning teams), Other Government Departments & ALBs from a range of disciplines, including architecture, security, policy, service and product management, finance, and delivery management. Knowledge transfer back into MHCLG will be required to enable MHCLG to improve internal capability to build and support the services.
Where required in the development cycle, collaboration with other suppliers may be necessary. This contract will not prevent us from using other commercial arrangements, including using capability contracts, to pull together a team from a range of suppliers.
- Current phase
- Not applicable
- Address where the work will take place
- Combination of virtually and physically at 2 Marsham Street, London, SW1P 4DF.
- Working arrangements
MHCLG and the delivery partner will agree and commit to a series of Statement of Works. Resource requirements and outcomes delivered will vary across the year and the SOWs will reflect the work required. Examples of specialist roles include:
- Software developers
- Delivery managers
- User researchers
- PMO support
- Content designers
- Engagement managers
We anticipate a maximum of 5-8 concurrent Statements of Work
The MHCLG Contract Manager will conduct IR35 assessments as and when each role is requested (and if an existing role is reassigned to a new project).
- Security clearance
Baseline BPSS clearance will be required to access MHCLG's ICT systems.
Optional –Counter Terrorism Clearance (CTC) or above isn’t required but is desirable so staff don’t need escorting on site.
- Additional terms and conditions
1. All outputs will be owned by MHCLG and published openly where appropriate using a suitable open license that supports reuse.
2. All materials/outputs derived from the contract shall be the property of MHCLG.
3. GDPR requirements will be discussed and agreed once the successful supplier has been notified (as part of discussions to agree the wording of the call-off contract).
Skills and experience
Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.
- Essential skills and experience
- Demonstrate experience of allocating resources based on uncertain demand and describe your business model of how you would resource specialist roles for this contract.
- Demonstrate experience of understanding the types of roles and experiences that are required to develop modern digital, data and technology services.
- Demonstrate your approach to sourcing security cleared staff, and your approach to getting staff security clearance.
- Demonstrate experience/approach to ensuring continuity of service is maintained during assignments e.g. if resource needs to be replaced at short notice.
- Nice-to-have skills and experience
- Recent experience of sourcing specialist individuals that have worked on digital projects and/or services that crosses both central government and local government
How suppliers will be evaluated
All suppliers will be asked to provide a written proposal.
- How many suppliers to evaluate
- Proposal criteria
- Your approach to sourcing security cleared staff, and your approach to getting staff security clearance
- Your approach to sourcing specialist resources within 5-10 working days
- Your understanding of the Digital Service Standard and Government Design Principles
- Your approach to deploying specialist individuals into established DDaT teams
- Your ability to evidence where value has been added to projects you have worked on
- Your approach to managing conflict resolution (resources, stakeholders)
- Your approach to dealing with multiple stakeholders (skill and seniority) and managing expectations
- Your approach to hybrid working
- If shortlisted, suppliers should provide the following: Written proposal and day rates for example roles listed below.
- Pricing scores for evaluation purposes only will be calculated assuming 21 working days per month of the different types of roles listed below.
- 1 x Senior Software Developer, 2 x Software Developer, 1 x Technical Architect, 2 x Delivery Manager, 1 x Content Designer, 1 x Programme Delivery Manager, 1 x User Researcher
- Scoring as follows. Score 0 = Failed to provide confidence that the proposal will meet the requirements. An unacceptable response with serious reservations.
- Score 25 = A Poor response with reservations. The response lacks convincing detail with risk that the proposal will not be successful in meeting all the requirements.
- Score 50 = Meets the requirements – the response generally meets the requirements but lacks sufficient detail to warrant a higher mark.
- Score 75= A Good response that meets the requirements with good supporting evidence. Demonstrates good understanding.
- Score 100=An Excellent comprehensive response that meets the requirements. Indicates an excellent response with detailed supporting evidence and no weaknesses resulting in a high level of confidence.
- In the event of a tie the highest score in the Technical Competence section will be used to award
- Presentation - expected end of Sept/early Oct 2021
- Max 10 pages in A4 with size 11 font (excluding CVs)
- Cultural fit criteria
- Your approach to embedding specialist individuals quickly within organisations with differing cultures
- Your ability to align with public sector values
- Your approach to Data Protection compliance
- Your approach to pastoral care of core or subcontractor resource
- SOCIAL VALUE - we would expect to see evidence against the following:
- Equal Opportunity (5%) - model award criteria for this theme are to demonstrate action to identify and tackle inequality in employment, skills and pay in the current workforce.
- It could also support in-work progression to help people, including those from disadvantaged or minority groups, to move into higher paid work by developing new skills relevant to the contract.
- Wellbeing (5%) - model award criteria for this weighting would be to demonstrate action to support health and wellbeing, including physical and mental health in the contract workforce.
- It also influences staff, suppliers, customers and communities through the delivery of the contract to support health and wellbeing, including physical and mental health.
- Scoring for Social Value see below
- Score 0 = The response completely fails to meet the required social value standard or does not provide a response.
- Score 25 = The response makes limited reference (naming only) to the social value policy outcome set out within the invitation.
- Score 50 = The response addresses most of the social value policy outcome and also shows general market experience.
- Score 75 = The response addresses the social value policy outcome and also shows good market experience.
- Score 100 = The response addresses the social value policy outcome and also shows in-depth market experience.
- Payment approach
- Capped time and materials
- Additional assessment methods
- Case study
- Work history
- Evaluation weighting
Questions asked by suppliers
- 1. Please indicate the technology stack for these requirements .
- Python, Spatialite, and flask/fastapi, with Jinja2 templates and the GOV.UK frontend. The alpha is currently hosted in AWS managed using Docker and Terraform.
- 2. Is there a current incumbent providing these services?
- 3. Is there a current incumbent supplier?
- See Q2
- 4. Are MHCLG looking for multiple suppliers to deliver this work?
- Just one supplier
- 5. Are there expected to be 5-8 concurrent Statements of Work “IN TOTAL” within the 1 year timeframe?
- We anticipate a maximum of 2-5 concurrent Statements of Work within a 1 year timeframe
6. Is it possible that the same supplier will be selected for both:
•‘MHCLG CPD4122071 Digital Planning Reform Delivery Partner’, and
•‘MHCLG CPD4122072 Digital Planning Reform Support Roles’.
Are you required to select seperate suppliers?
If no, do you have a preference for these suppliers being the same/different organisations?
This outcome is focused on bringing in either a grouping of a specialist role (such as a number of developers) or a multi-disciplinary team to help delivery an outcome (such as a discovery).
MHCLG CPD4122072 Digital Planning Reform Support Roles is focused on bringing in individual specialist roles to supplement an existing team.
Yes it is possible for the same supplier being selected for both following the outcome of an open and fair procurement process.
We do not have a preference for these outcomes being either the same or from separate organisations.
- 7. Please can you clarify what pre-market engagement has been done?
- 8. The pricing model for this opportunity only specifies one different role, and one more resource than for the Digital Planning Reform Delivery Partner opportunity, but twice as much budget. What’s the reasoning behind the significantly larger budget?
The aim of this opportunity is to bring specialists into existing teams to help deliver outcomes rather than brining in a delivery partner consisting of a capability or multi discipline team to delivery an outcome outside of existing teams.
The budget allocation is lined to expected use and flexibility linked to this outcome.