Awarded to PDMS Limited (Professional Data Management Services Limited)

Start date: Monday 25 October 2021
Value: £240,000
Company size: SME
Institute for Apprenticeships and Technical Education

Alpha Phase: Occupational Maps

6 Incomplete applications

5 SME, 1 large

14 Completed applications

13 SME, 1 large

Important dates

Published
Tuesday 31 August 2021
Deadline for asking questions
Tuesday 7 September 2021 at 11:59pm GMT
Closing date for applications
Tuesday 14 September 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Summary of the work
Provide the necessary skills to support the Institute team to develop an Alpha prototype, and supporting plans, that will enable the delivery of a viable beta solution.
Latest start date
Friday 29 October 2021
Expected contract length
Oct 21 to Mar 22, potential to extend into Beta, subject to additional internal approval
Location
No specific location, for example they can work remotely
Organisation the work is for
Institute for Apprenticeships and Technical Education
Budget range
The total budget excluding VAT is approximately £240,000.

About the work

Why the work is being done
The Skills for Jobs White Paper (published Jan 2021) outlined the intention, that the future of the technical education system will be based on employer needs with the substantial majority of post-16 technical and higher technical education, and training aligned to occupational standards, will be set by the Institute and developed and approved by employers.

The Occupational Maps will be the cornerstone for these reforms. Currently the Maps represent apprenticeships. To deliver on the ambition of the white paper and the current skills and post-16 education bill, the Institute has committed to extend the scope of the maps to all ‘occupations’ that can be accessed through the high quality technical education options that enable access into these occupations. The intention is that the occupational maps and associated data will become the basis for the planning, development, and communication of technical education in England.

The project to redevelop the maps has completed a discovery phase, the output was a prototype which has been used to support further user research to gather and refine further requirements.
Problem to be solved
The current maps only contain the apprenticeship standards. We need to move to occupation centric maps and increase the number of technical education products displayed on the maps from 1 to 4. As well as illustrating progression from one occupation, or product, to another.

The Institute require the design of a technical solution that will enable fast and accurate updates to the maps, as our products are developed, as well as a data structure that can be exported for consumers of the content. It also needs to consider the possible introduction of further technical education products in the future.
Who the users are and what they need to do
As a business we need to design a technical solution so that we can feed into a beta phase plan for approval by the Institute executive leadership team.

Primary Users – Employers, Higher Education Institution, Local Enterprise Partnerships, Training Provider’s, College’s, Professional Bodies, Awarding Organisation’s, and other stakeholders with a vested interest in Technical Education.

Secondary Users – Learners
Early market engagement
Any work that’s already been done
Within a discovery phase the Institute have produced a clickable design that responds to the first round of user research and the business case requirements.

Follow the link for a view of the discovery prototype: https://xd.adobe.com/view/8489c2d0-8d2c-4868-96eb-b5d717137d3e-d1da/?fullscreen

Follow the link to see the current live version of the Maps:
https://www.instituteforapprenticeships.org/occupational-maps/
Existing team
The Institute’s existing team is comprised of multi-disciplinary agile delivery skills. These teams are involved in service development for providing brand new digital services, going through the standard GDS phases.

The in-house project team consists of Product Owner, Project Manager, Business Analysts, User Researchers, SME’s, Service Designer (UI/UX), Data Analysts and Technical Lead.

The team is located nationally and are permanent staff members.
Current phase
Alpha

Work setup

Address where the work will take place
There are no location requirements for this phase.
Working arrangements
The successful bidder must have a ‘blended team’ approach with the internal project team. The supplier will be responsible for managing their resource throughout the contract.

Currently, the day-to-day delivery will be governed by standard agile delivery techniques. These will be monitored by the Product Owner who will be responsible for prioritising backlogs in refinement sessions.

The successful supplier will be required to work flexibly and provide specialists skills when needed within the agile sprint planning and to agree and deliver the sprint goals.
Security clearance
The level of clearance for this requirement is an enhanced Disclosure and Barring Service and Baseline Personal Security Standard, suppliers who do not currently hold this clearance will not be excluded from the process however they will be expected to have clearance upon contract start.

Additional information

Additional terms and conditions
The successful bidder will be required to:
complete a report on work achieved within a specific sprint/month.

complete an overall report on work undertaken in Alpha and provide recommendations for Beta including technical solution, costings, and estimated timescales.

provide a team of Digital Specialists with the following team roles; Software Developers, UX/UI Designer, Systems Architect/DevOps, Tester/Quality Assurance and online Content Writer as the Alpha phase requires

operate within an ISO9001 accredited Quality Management System.

ensure resilience from their side to avoid a single point of failure.

host Alpha prototype.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • have experience of identifying specialist skills needed by an in house team to achieve a successful alpha phase
  • have experience of developing technical plans for solutions that will achieve business and user needs
  • have experience of developing and managing a robust prototyping environment that is responsive
  • have experience of developing user centred services that are accessible
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
3
Proposal criteria
  • Demonstrate skills of the proposed team who could be working on this contract (please list these skills with reference to the additional terms and conditions).
  • Defined approach to assessing skills gaps within the project team and providing solution to ensure appropriate resource to fulfil project objectives
  • Proposed approach to providing additional resource for delivering development projects (please provide rate card).
  • Proposed approach to working as a ‘blended team’, stating how resource will be onboarded to the project
  • Proposed approach to setting up the prototype to allow us to test and refine the functionality as well as the UX/UI design of the service
  • Proposed approach to identifying the right technology stack to enable the Alpha prototype to progress to the Beta phase.
  • Proposed approach for UX/UI design that is perceivable, operable, understandable and robust.
  • Proposed approach to building, developing, and maintaining secure APIs – leading on API documentation and adhering to a change control process.
  • Proposed approach to determining a database structure and codebase repository.
  • Proposed approach to providing a report for Beta phase including maintenance, support, and continuous improvement resource for the Alpha product.
  • Proposed approach to identifying risks related to managing and developing the service and how you would mitigate them.
Cultural fit criteria
  • demonstrate how they will work collaboratively with the Institute team
  • demonstrate transparency in decision making
  • demonstrate how they will take responsibility for the work carried out
  • demonstrate how they support clients with lower technical expertised
  • demonstrate how your organisation supports educational attainment for your own employees. including training schemes that address skills gaps and result in recognised qualifications
Payment approach
Capped time and materials
Additional assessment methods
Presentation
Evaluation weighting

Technical competence

30%

Cultural fit

10%

Price

60%

Questions asked by suppliers

1. have experience of identifying specialist skills needed by an in house team to achieve a successful alpha phase – Are you looking for bidders to confirm the skills they expect the in-house team will bring, or are you looking for us to respond based on the skills that we will bring to the in-house team?
We are looking to understand how an external team will determine and recommend the specialist skills that are not in the in house team.
2. Can you confirm who completed the Discovery phase?
The in house team carried out the discovery phase
3. Can you please advice who the incumbent supplier is?
There is no incumbent supplier
4. Please can the organisation develop upon what will be required of the ‘content writer’?
They will be responsible for developing appropriate content for the different users of the occupational maps including Search Engines.