Awarded to Codec DSS LTD

Start date: Monday 25 October 2021
Value: £129,650
Company size: SME
Queen's University Belfast

QUB/2123/21 Redevelopment of the Northern Ireland Cancer Registry Cancer Data Information System

7 Incomplete applications

5 SME, 2 large

9 Completed applications

8 SME, 1 large

Important dates

Published
Monday 30 August 2021
Deadline for asking questions
Monday 6 September 2021 at 11:59pm GMT
Closing date for applications
Monday 13 September 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Contracted out service: the off-payroll rules do not apply
Summary of the work
- Start-up meeting
- Requirement validation
- To-Be processes mapping
- System configuration
- User acceptance testing
- Project team training
Latest start date
Sunday 31 October 2021
Expected contract length
1 year, with options to extend by up to a further 12 months
Location
Northern Ireland
Organisation the work is for
Queen's University Belfast
Budget range

About the work

Why the work is being done
Queen's University Belfast seeks to appoint a Microsoft Accredited Partner to redevelop the Northern Ireland Cancer Registry Cancer Data Information System
Problem to be solved
The Northern Ireland Cancer Registry (NICR) is responsible for the production of official statistics for cancer incidences in Northern Ireland, answering numerous information requests and providing information on cancer for research, education and the planning and evaluation of cancer services. We have identified that the current solution is no longer fit for purpose for a modern cancer registry and as such, we are inviting tenders to complete the redevelopment of the NICR cancer registry application to clone existing functionality as well as improve the longevity of the system with enhancements and updates.

A more detailed overview of the system can be made available upon request
Who the users are and what they need to do
The Users are staff within the Northern Ireland Cancer Registry
Early market engagement
Any work that’s already been done
Existing team
The Supplier will report to Northern Ireland Cancer Registry Team
Current phase
Live

Work setup

Address where the work will take place
Belfast, Northern Ireland
Working arrangements
It is anticipated that the solution will go live within 6 month. Any further engagement will be on the basis that additional functionality is required.

it is anticipated that an element of the work will be completed onsite at Queen's University Campus in Belfast.

Rates must be fully inclusive of all costs, expenses, travel and subsistence.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience in Dynamics 365 Customisation and Configuration
  • Demonstrable experience in Power Platform
  • Demonstrable experience in Using agile methodologies.
  • Demonstrable experience of similar project delivery of a similar scale
Nice-to-have skills and experience
Experience of project delivery within the Health Care Data or Research environment similar to the University’s Requirement

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
6
Proposal criteria
  • Developer CV
  • Health Care Experience
  • Economic Operator’s Additional Resources
Cultural fit criteria
Project Methodology
Payment approach
Capped time and materials
Additional assessment methods
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence

30%

Cultural fit

10%

Price

60%

Questions asked by suppliers

1. Who from your team will be scoring applications for this opportunity and what positions do they hold?
• Gerard Fegan, Senior Procurement Officer (moderation role)
• Ronan Campbell, Information Management and Technology Officer, School of Medicine, Dentistry and Biomedical Sciences
• Deirdre Fitzpatrick Biostatistician, (NICR Data Manager) School of Medicine, Dentistry and Biomedical Sciences
• Eamon O’Callaghan, Technician, School of Medicine, Dentistry and Biomedical Sciences (if available)
2. Who is the incumbent and how long they have been the incumbent?
There is no incumbent supplier. Annual support is paid to InterSytems for support of the Cache database platform but any developments/upgrades were tendered for on an ad hoc basis.
3. Could you give an indication of budget please?
Thank you for your clarification. Queen’s will not be sharing the budget for the project.
4. Can you please advise the timelines of this procurement (e.g. shortlisted companies notified, anticipated contract award)?

Also, can you confirm if shortlisted suppliers will have the opportunity to present?
Please e-mail gerard.fegan@qub.ac.uk, Senior Procurement officer to request the draft Specification. This document will provide you with the full details of the requirement.

Unfortunately, this platform will not allow a document to be uploaded.

There is no plan at this time to receive presentations for the shortlisting of bids
5. In the “Problem to be Solved” section, it is stated:
“A more detailed overview of the system can be made available upon request”.

Can we request a copy of this overview please?
Please e-mail gerard.fegan@qub.ac.uk, Senior Procurement officer to request the draft Specification. This document will provide you with the full details of the requirement.

Unfortunately, this platform will not allow a document to be uploaded.