Awarded to SA Group Ltd

Start date: Tuesday 12 October 2021
Value: £139,340
Company size: SME
The Ministry of Defence, Defence Digital (DD)

Programme Support for the Defence Digital Element of Protector Capability Integration

4 Incomplete applications

4 SME, 0 large

2 Completed applications

2 SME, 0 large

Important dates

Published
Monday 2 August 2021
Deadline for asking questions
Wednesday 4 August 2021 at 11:59pm GMT
Closing date for applications
Monday 9 August 2021 at 11:59pm GMT

Overview

Specialist role
Programme manager
Off-payroll (IR35) determination
Supply of resource: the off-payroll rules will apply to any workers engaged through a qualifying intermediary, such as their own limited company
Summary of the work
The primary role is to coordinate the efforts in delivering CIS requirements of the PROTECTOR programme. Tasks will include; Defining the CIS requirement with the customer; Plan and document solutions by engaging with multiple delivery teams; Document risks and define costs associated with CIS solutions.
Latest start date
Friday 1 October 2021
Expected contract length
12 Months
Location
South West England
Organisation the work is for
The Ministry of Defence, Defence Digital (DD)
Maximum day rate
The maximum day rate is £650 (Ex-VAT) with a T&S Budget of £10,000 LOL (Inc VAT)

About the work

Early market engagement
Who the specialist will work with
You will work directly for DD Dep Hd Networks and advise the Lead Delivery Owner (LDO). You will need to liaise closely with Delivery Teams, the DE&S Air ISTAR PT, Air Command and UK StratCom. Daily contact will be with a mixture of Contractors, Crown Servants and Military Personnel.
What the specialist will work on
You will be required to engage with various stakeholders (inc. DD, DE&S, Air Command and UK Strategic Command). Liaison with Air ISTAR Project Team, you will be responsible for defining DD related requirements for the introduction of PROTECTOR. You will identify and engage with all DD Delivery Teams to plan and co-ordinate activity aimed at meeting aircraft IOC and FOC. You will devise and document initial, interim and final delivery plans. You will provide anticipated Pan DD project costs to Air ISTAR PT. You will work under the direction of the DD Dep Hd Networks and the Lead Delivery Owner.

Work setup

Address where the work will take place
MOD Corsham, Corsham, SN13 9NP
Working arrangements
Normal tasking will take place at MOD Corsham, with the need to travel to stakeholders and Industry partners when required under the direction of the LDO. You are required 5 days a week, the working day is 8 hours to include 30 minutes for lunch. Overnight visits will only be permitted if permission is sought in advance. All information processing and exchange must be carried out on MOD IT and home working is not allowed.
Security clearance
DV Clearance must be in place prior to the contract starting due to the projects worked on. DV status must be valid for the duration of the contract. SC, BPSS or Disclosed Scotland is not acceptable and the Authority will NOT sponsor Clearance.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Provide examples of your experience delivering complex CIS projects from the last 5 years - 25%
  • Demonstrate Strong understanding of current MoD structure and processes through your experience within the last 3 years - 10%
  • Provide examples of your experience of integrating new services onto MOD IT Systems from the last 5 years – 20%
  • Demonstrate a technical understanding of the ISTAR Air Platform - 15%
  • Provide examples of your experience of stakeholder engagement and management - 10%
  • Provide examples of your experience of information flow requirements capture - 5%
  • Provide examples of your ability to work as part of a team - 5%
Nice-to-have skills and experience
  • Demonstrate experience of the Air Command Capability area - 5%
  • Demonstrate experience of the UK Strategic Command Capability area – 5%

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • Provide examples of when you have worked well as a team with our organisation and other suppliers from the last 5 years - 40%
  • Provide examples of when you have made transparent and collaborative decisions - 15%
  • Provide examples of when you have shown independence and taken responsibility for your work - 30%
  • Provide examples where you have shared knowledge and experience with other team members - 15%
Additional assessment methods
Reference
Evaluation weighting

Technical competence

65%

Cultural fit

10%

Price

25%

Questions asked by suppliers

1. Is this role inside or outside IR35?
The role falls inside of the IR35 legislation.
2. Is there an incumbent?
Yes, there is an incumbent.
3. Is there a current incumbent?
Yes, there is an incumbent.
4. Is there a preferred supplier/incumbent?
Yes, there is an incumbent but there is not a preferred supplier.
5. Will the customer be able to DV Clear the successful consultant?
We would expect that individuals are already security cleared to the required level (DV minimum) and that the clearances are in place for the duration of the contract.
6. Could you please provide breakdown of further stages with dates? When exactly the final decision would be made?
If successful at Stage 1, we are anticipating Stage 2 materials will be requested by the 21st August 2021.The outcome will be known by the 1st Septmeber 2021.
7. Is there a current incumbent?
Yes, there is an incumbent
8. Please can you clarify the IR35 situation? You state that off payroll rules will apply but have since confirmed IR35 will apply.
This requirement falls inside of the IR35 legislation.
9. Could the Authority confirm that for the questions requesting ‘provide examples’, that the Authority on requires 1 example per answer, as stated in the DOS guidance?
Suppliers are not required to provide multiple examples. One example will be sufficient.
10. Could the Authority confirm whether they are expecting responses to reflect company experience, or the experience of the specific candidate put forward?
The authority is looking for experience related to the specific candidate put forward.
11. In reference to the 2nd essential criteria, could the Authority clarify what is meant by ‘MOD structure and processes’.
MOD structures and processes refer to the generic framework of the MOD, including the make-up of Front Line Commands and processes in place to ensure effective initiation, approval and action of project tasks and milestones. This understanding enables a more effective transition into the role and understanding of MOD ‘ways of working.’
12. Could the Authority confirm how they will be scoring the answers?
The Authority will be following the DOS guidence found here: https://www.gov.uk/guidance/how-to-score-digital-outcomes-and-specialists-suppliers
13. Could the Authority clarify whether ‘information flow requirements’ refers to information flow within project/programme management, or within technical architecture?
‘information flow requirements’ refers to both the project/programme management, which is required in order to gain a better understanding of where PM effort needs to be focused as the programme progresses and the understanding required within the proposed technical architecture.