Awarded to TPG SERVICES LIMITED

Start date: Tuesday 27 July 2021
Value: £39,972.77
Company size: SME
Defence Science Technology Laboratory (dstl) on behalf of DEFRA

1000164122 - CBR Recovery Phase SURGE logistics model

4 Incomplete applications

3 SME, 1 large

3 Completed applications

2 SME, 1 large

Important dates

Published
Friday 7 May 2021
Deadline for asking questions
Friday 14 May 2021 at 11:59pm GMT
Closing date for applications
Friday 21 May 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Summary of the work
Construction of a CBR incident Recovery Phase model
Latest start date
Friday 18 June 2021
Expected contract length
3 months
Location
No specific location, for example they can work remotely
Organisation the work is for
Defence Science Technology Laboratory (dstl) on behalf of DEFRA
Budget range
Anticipated budget is from £30K to £50K

About the work

Why the work is being done
The Department for Environment, Food and Rural Affairs (Defra) has asked Dstl to provide Operational Analysis (OA) support to aid Defra to understand, and plan for, the consumable requirements of Recovery Phase , operatives responding to a CBR incident in the UK mainland.
Problem to be solved
"Defra have requested resilience planning support via the production of a simulation model that can:
• determine and quantify the items of CBR-specific consumables, or equipment, that would be required in the Recovery Phase of a credible CBR incident;
• determine strategies that can ensure access to these items e.g. through stockpiling, call-off contracts or via strengthening supply chains;
• provide initial assessment of these strategies through quantitative analysis; and,
• indicate which consumables are causing the most impact on the Recovery Phase time.
"
Who the users are and what they need to do
The User of the model will intially be Dstl analysts who will use a simulation model to investigate the procurement strategies available to Defra. Defra would also like to be able to use the model at a later date.
Early market engagement
Any work that’s already been done
An initial set of high-level statements of requirements and potential use cases have been captured. These will need to be explored further by Dstl and the supplier partnering prior to the production of a formal requirements document.
Existing team
The supplier will have access to Operational Analysts, CBR Recovery Phase Subject Matter Experts, Simul8 experts and V&V experts within the CBR division at Dstl.
Current phase
Discovery

Work setup

Address where the work will take place
Development anywhere in UK. Demonstration at Porton Down.
Working arrangements
"There should be a kick-off meeting to agree the approach. A teleconference at OFFICIAL-SENSITIVE/or a physical meeting at Dstl Porton Down each weeks should be scheduled to discuss:
• Update on technical progress
• Progress versus project schedule
• Risks/issues
• Design documentation and results of model testing and pass/fail of Test scripts
The delivery should be
• a documented set of requirements
• a validated and verified model against these requirement
• model documentation
• test script design and documentation
All documentation must conform to Dstl software guidance.
"
Security clearance
Due to the short timescale available to the project, staff must be already cleared to work at OFFICIAL-SENSITIVE. Off-site premises will be required to hold OFFICIAL-SENITIVE material.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Provide Experience of eliciting and documenting software requirements
  • Experience of producing measurable software requirements
  • Experience of working in complex scientific domains
  • Experience of writing simulation models in Simul8
  • do you hold clearance to OFFICIAL-SENSITIVE level information prior to the start of the project
  • Can you complete the requirement within 3 months of the contract start date?
Nice-to-have skills and experience
  • Experience of identifying test cases for software requirements
  • Previous experience with working to Dstl software guidelines

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • Suitability of the provided outline work-plan, identifying relevant tasks, staffing, and technical and management approaches.
  • Evidence that the proposed staff have the requisite expertise and work experience to undertake their identified tasks.
  • How well risks and dependencies have been identified and whether offered approaches to manage them are appropriate.
  • The suitability of proposed deliverables and the clarity of their definition; including evaluation of their compliance with specified requirements.
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
  • Have a fail-fast and no-blame culture that encourages people to learn from their mistakes.
  • Used to providing "government-source" software, with sufficient documentation such that others can enhance/maintain it.
Payment approach
Fixed price
Additional assessment methods
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

1. Our staff are currently working remotely. How does this align with the requirement to maintain OFFICIAL SENSITIVE material at their home locations? Is there some sort of audit or checklist that can be done?
Working from home will not be permitted, unless your systems are cleared to OS. There will be a Security Aspects Letter (SAL) issued along with the ITT, and also at contract stage. This will stipulate the security necessities. You will be required to sign and agree to confirm you understand and can apply with the security requirements needed.