Awarded to Aspire Europe

Start date: Monday 9 August 2021
Value: £99,000
Company size: SME
Highways England

Portfolio, Programme and Project Management Maturity Model (P3M3) for Major Projects

32 Incomplete applications

28 SME, 4 large

24 Completed applications

22 SME, 2 large

Important dates

Published
Friday 23 April 2021
Deadline for asking questions
Friday 30 April 2021 at 11:59pm GMT
Closing date for applications
Friday 7 May 2021 at 11:59pm GMT

Overview

Specialist role
Programme manager
Off-payroll (IR35) determination
Summary of the work
The aim of this commission is to provide the clear roadmap of activities required to move from our current level of maturity to a recognised P3M3 level 4 maturity organisation.
Latest start date
Monday 31 May 2021
Expected contract length
3 months
Location
No specific location, for example they can work remotely
Organisation the work is for
Highways England
Maximum day rate
There is an overall budget of £120,000 to complete the work over an estimated 3 months

About the work

Early market engagement
N/A
Who the specialist will work with
Major Projects Delivery Services Division
What the specialist will work on
1. Develop and undertake a health check of our current programme and project maturity
2. Undertake a full P3M3 assessment at portfolio level within Major Projects (including access to circa 5-6 key resources for the purposes of interview and evidence).
3. Review of the current professional learning and development strategy, providing feedback on its contribution to the desired maturity improvement and recommendations for improvement.
4.Detailed report and roadmap, linked to the P3M3 model, articulating the activities required to attain a level 4 maturity, a clear linkage to current improvement activity underway, and suggested timescales for appropriate creation, transition and embedding

Work setup

Address where the work will take place
The Cube, Birmingham and Homebased
Working arrangements
There is a requirement for a virtual kick off meeting in May 2021, followed by virtual weekly progress meetings.
Security clearance
N/A

Additional information

Additional terms and conditions
Standard terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Experience of undertaking formal P3M3 assessments at project and programme level within capital investment organisations
  • Demonstrable evidence of supporting an organisation to improve their maturity to the next defined level in a P3M3 framework
  • Experience of undertaking P3M3 assessments in Public Sector and or ALB organisations
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • work as a team with our organisation and other suppliers
  • be transparent and collaborative when making decisions
  • share knowledge and experience with other team members
Additional assessment methods
Scenario or test
Evaluation weighting

Technical competence

70%

Cultural fit

5%

Price

25%

Questions asked by suppliers

1. Is there an incumbent and will they be applying?
No there isn't an Incumbent
2. Is the overall budget £120k? In that case can you please confirm how much is the budget for this particular role?
The budget is to deliver the scope/project, and it may not be necessarily one role you propose to us. However we want you to deliver the service and the requirements within the budget set.
3. Is this role inside or outside IR35?
This will be outside IR35
4. Can you confirm what level of Maturity you already hold?
3.5
5. Do you require a certificated assessment and maturity level award from Axelos
No, the end deliverable will be:

A detailed report and roadmap, linked to the P3M3 model, articulating the activities required to attain a level 4 maturity, a clear linkage to current improvement activity underway, and suggested timescales for appropriate creation, transition and embedding of these activities into business as usual.
6. Does the stated budget include VAT?
Yes
7. *Amendment*
4. Can you confirm what level of Maturity you already hold?
Apologies, the current maturity level is 3.2 not 3.5
8. This advert has been listed under Digital Specialists – with the specialist role listed as Programme manager. Are you looking for a single specialist, as the above answer seems to suggest you want responses on delivery the outcome with potentially more than 1 specialist?
I can clarify that given it is a Programme Manager Call-Off that 1 specialist is now the expectation, and that was an error.

It was an attempt to provide flexibility for tenderers within their proposals. However, on further discussion, and that the Call-off is specifically for a Programme Manager, 1 specialist is our expectation.
9. In reference to the answer to clarification question no.8, are you open to receiving proposals from Suppliers which constitute a delivery model of more than 1 specialist assuming the proposal comes under budget?
Yes
10. Would the successful bidder be precluded from bidding for any further opportunities to support P3M maturity development or any Major Projects initiatives?
No, as long as there are no Conflicts of Interests.
11. Can you please confirm how many programmes and projects are contained within your portfolio?
a. Full Programme 2018 P3M3 assessment:
• A1 - Programme Assessment Report
• A2 – Project Assessment Report
• A3 – Complex Infrastructure Programme (CIP) – survey comparison report
• A4 – Major Projects Hub – survey comparison report
• A5 – Regional Investment Programme (RIP) – survey comparison report
• A6 – Smart Motorways Programme (SMP) – survey comparison report
b. Discovery Sprint Report 2019
c. Delivery Transformation (DT) content:
C1 Transformation scoping document
C2 DT Comms pack
C3 Integrated schedule of progress activity:
Team comments from Programme sub-regions
Nichols joint HE/ORR report on HE delivery maturity (2021)
12. As part of the “health check of your current programme and project maturity” requirement. Are you expecting a full P3M3 level assessment for each programme (i.e. PgM3) and project (i.e. PjM3) too?
We are expecting a a full P3M3 assessment at portfolio level within Major Projects and not for each specific Programme and Project.
13. It a necessity that the consultancy submitting an application needs to be a be an AXELOS consulting partner, licensed to use P3M3 or is previous experience by the Programme Manager of using the guidelines of the tools to make an assessment acceptable?
The Consultant has to be an AXELOS Consulting Partner