Qualifications Wales

Review of website hosting, CMS and source code control

8 Incomplete applications

6 SME, 2 large

0 Completed applications

Important dates

Tuesday 4 May 2021
Deadline for asking questions
Tuesday 11 May 2021 at 11:59pm GMT
Closing date for applications
Tuesday 18 May 2021 at 11:59pm GMT


Summary of the work
Review/improve where necessary, the existing Azure hosting arrangements (Azure App service and Azure SQL). Upgrade/migrate the Umbraco CMS from v7.7.1 to a more up to date and sustainable version. Review and improve existing source code respository and release processes, making better use of Azure Dev Ops.
Latest start date
Monday 21 June 2021
Expected contract length
6 months
No specific location, for example they can work remotely
Organisation the work is for
Qualifications Wales
Budget range
Between £5k and £12k in total excluding VAT to cover the initial review and recommendations. Maximum budget to cover implementing the agreed recommendations.

About the work

Why the work is being done
To improve the way website changes and content management are undertaken.
Problem to be solved
Hosting platform to be optimised based on current usage. We are currently reviewing user needs. Older version of Umbraco to be updated. Improved source code control and release processes to be established and implemented.
Who the users are and what they need to do
As a website developer I need to make sure the website hosting and CMS is fit for purpose and be able to manage source code and release changes in a controlled and efficient way so that the business has a flexible and efficient response to website change requests.
Early market engagement
Any work that’s already been done
Existing team
In house we have a IT systems Manager who manages our Azure subscription and we have a Lead Developer and Digital Apprentice who undertake development activities.
Current phase
Not started

Work setup

Address where the work will take place
Our Offices are located in Newport, South Wales but we have all been working from home for the last 12 months.
Working arrangements
All work must be undertaken remotely as our office remain closed due to the Covid-19 pandemic. Regular meetings and catchups via Microsoft Teams.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • be a Microsoft Gold partner in the relevant competencies. Please list and explain why these competencies are required to complete this work.
  • be an Umbraco Gold partner. Please provide evidence of this.
  • Provide evidence of working to the WCAG 2.1 AA accessibility standard.
Nice-to-have skills and experience
  • Provide evidence of experience of working to the government digital service standard.
  • Provide evidence of experience of working to The Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018.

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
Proposal criteria
  • Proposed approach and methodology 30 points
  • How the approach meets our goals 20 points
  • Estimated timeframes for the work 20 points
  • Identified risks and dependencies and approach to manage them 15 points
  • Team structure to include relevant certifications, technical competencies and experience 15 points
Cultural fit criteria
  • State how they work with customers 30 points
  • Explain how they share knowledge and experience with the customer 40 points
  • Explain how they solve problems 30 points
Payment approach
Fixed price
Additional assessment methods
Case study
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Can resources work from outside UK also?
Resources may work outside the UK subject to practical considerations such as time zones for meeting availability and the ability to communicate in English. The supplier must remain compliant with the terms and conditions of contract for the Digital Outcomes framework.
2. Will you be evaluating responses to the Essential Skills & Experience and the Nice-to-Have Skills and Experience, before inviting a set number of agencies to submit a full proposal?
As per the digital outcomes framework guidance, we will be evaluating responses to the essential skills and experience and the nice to have skills and experience before inviting a maximum of 5 suppliers to submit a full proposal.
3. We’re currently undergoing Microsoft Gold partner certification and expect this to be in place for the contract start, will this preclude us responding?
Suppliers may respond if they expect to have Microsoft Gold partner certification in place for the relevant competencies before the start of the contract on 21 June 2021. Suppliers in this position must provide a timetable of the remaining process to achieve Gold partner certification to give assurance that their certification will be in place prior to contract start. They also need to list and explain why these competencies are required to complete the work (as per the essential skills requirement).

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