Awarded to i3Works Ltd

Start date: Monday 5 July 2021
Value: £151,450
Company size: SME
Ministry of Defence; Defence Digital

DD/IT/SVCS/019 SMITS Event Manager Business Process Controls

9 Incomplete applications

9 SME, 0 large

9 Completed applications

7 SME, 2 large

Important dates

Published
Thursday 1 April 2021
Deadline for asking questions
Thursday 8 April 2021 at 11:59pm GMT
Closing date for applications
Thursday 15 April 2021 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Off-payroll (IR35) determination
Summary of the work
Specialist support augmenting the SMITS team, supporting delivery of a move to pre-emptive Event Management, involving utilisation of event management tooling licences/support, securing MOD supplier event management data, and overseeing a phased roll-out. The project forms part of the SDO Reset Programme providing capability enhancement benefits to the OSM Programme.
Latest start date
Saturday 1 May 2021
Expected contract length
11 Months (only first three months funded) options to extend for further 12 months
Location
South West England
Organisation the work is for
Ministry of Defence; Defence Digital
Maximum day rate
£800 Ex VAT (no T&S expected)

About the work

Early market engagement
Who the specialist will work with
Civilian, Military and contractors within the (i) Service Management Integrated Technical Solutions (SMITS) Team which provides data collection and exploitation for the MOD Global Operations and Security Control Centre (GOSCC), and (ii) the Operational Service Management (OSM) Programme. The specialist will also work with supplier Commercial Contract Managers plus suppliers, including the provider of the Event Management software.
What the specialist will work on
The specialist will be augmented to the Defence Digital Service Management Integrated Technical Solutions (SMITS) team, supporting delivery of the move to adopt a pre-emptive posture in IT incident prevention, faster resolution and a significant uplift in our ability to 'discover' events taking place on MOD IT infrastructure. The specialist will: coordinate the Event Management User Group; manage Managed Service Provider event management data feed onboarding; be the point of contact for all new demand and system changes; be the Crown lead on problem resolution and Customer Services issues.

Work setup

Address where the work will take place
Defence Digital, Building 405, Spur E1 Westwells Road, MOD Corsham, SN13 9NR
Working arrangements
The role will be based at MoD Corsham but, due to COVID, most activity will be carried out remotely and the specialist will be expected to work remotely. There will be occasions when the specialist will need to visit Corsham, for collection/return of passes, laptops, etc. and for specific meetings/workshops.
Security clearance
SC (as a minimum) must be in place prior to the contract starting due to the projects the specialist is required to work with. Clearances must remain valid for the duration of the contract.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrate, with evidence, your specialist’s experience of providing a project management capability aligned to the APM BOK 7 methodology.
  • Demonstrate, with evidence, your specialist’s experience Managing suppliers, including reviewing quality, providing direction on the prioritisation of tasks, and resolving conflict.
  • Demonstrate, with evidence, your specialist’s experience of operating within or supporting a SIAM-based IT Service Management operating model.
  • Demonstrate, with evidence, your specialist’s experience of setting up and successful coordination of User Groups with a membership that includes IT technical specialists.
Nice-to-have skills and experience
  • Demonstrate, with evidence, your specialist’s experience of the successful Project Management of UK MOD projects or UK Government projects.
  • Demonstrate, with evidence, your specialist’s experience of operating within or supporting a SIAM-based IT Service Management operating model for a Government department.
  • Demonstrate, with evidence, your specialist’s specific experience of IT Event Management and the SIAM-defined Event Management processes.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • Describe how you will work constructively and effectively within a team made up of suppliers / contractors from different organisations, civil servants and military personnel.
  • Describe how you will provide support in a constructive, collaborative and insightful manner, without “laying down the law” within our programme.
  • Describe how you will provide support, where appropriate, coaching and mentoring to members of our Team.
Additional assessment methods
Interview
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. What is the IR35 status of this role?
IR35 rules will apply.
2. What does the contract duration of “11 months (only first three months currently funded)” mean?
The contract will be placed for an initial period of three months, pending Financial approval which allows for extension to the full 11 month intended duration, The contract will contain options covering a second year.
3. Assessment Method is “interview” – will this be face to face or electronic?
Due to Covid restrictions we will not be conducting face to face interviews. Interviews will be via telephone.
4. Is there a current incumbent?
No, this is a new requirement.
5. I note you state that “the IR35 rules will apply”. Can you clarify if you have already carried out an IR35 assessment yet and, if so, perhaps you can advise whether the role will be Inside or Outside IR35?
This requirement is Inside IR35.
6. Will the contract be Fixed Price or Time & Materials ?
This contract will be on T&M (day rates).
7. Is there a current incumbent or preferred supplier for this project?
There is no incumbent and no preferred supplier, this opportunity is open to all and will be based on technical merit and price.
8. I wish to cancel this application. Can you advise how to delete it please?
Please contact the CCS framework help desk and ask for their assistance to withdraw your application.

In the event that they are unable to assist, please send an email to Olivia.mcclean101@mod.gov.uk and (CC) Michael.Couch273@mod.gov.uk formally stating that you are withdrawing your application.