This opportunity is closed for applications

The deadline was Wednesday 14 April 2021
Ministry of Defence; Defence Digital

DD/IT/SVCS/018 Defence Digital - SDO Reset - Pre-Emptive Event Management Project Controls

11 Incomplete applications

11 SME, 0 large

9 Completed applications

7 SME, 2 large

Important dates

Published
Wednesday 31 March 2021
Deadline for asking questions
Wednesday 7 April 2021 at 11:59pm GMT
Closing date for applications
Wednesday 14 April 2021 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Summary of the work
PC lead supports the PM with delivery of a move to pre-emptive Event Management, involving procurement of event management tooling licences and support, securing MOD supplier event management data, and overseeing phased roll-out. The project forms part of the SDO Reset Programme provides capability enhancement benefits to the OSM Programme.
Latest start date
Saturday 1 May 2021
Expected contract length
11 Months.(only first 3 months funded), option to extend for further 12 months
Location
South West England
Organisation the work is for
Ministry of Defence; Defence Digital
Maximum day rate
£700 Ex VAT (no T&S expected)

About the work

Early market engagement
Who the specialist will work with
Civilian, Military and contractors within the Operational Service Management (OSM) Programme and SDO Reset Programme (which is providing the funding). Also, other stakeholders across Defence, including Service Management Integrated Technical Solutions (SMITS) Team which provides data collection and exploitation for the MOD Global Operations and Security Control Centre (GOSCC). Specifically, the specialist will work as part of a workstream within the OSM Tooling Project, part of the wider OSM Programme.
What the specialist will work on
The specialist will provide Project Controls, supporting the Project Manager to deliver the move to adopt a pre-emptive posture for IT incident prevention, faster resolution and a significant uplift in our ability to 'discover' events taking place on MOD IT infrastructure. The specialist will produce/maintain key project artefacts, including a project schedule, risk/opportunity register, monthly progress reports and project risk/opportunity exploitation plans. The specialist will ensure project artefacts, particularly risk register, schedule and cost model, are reconciled, and integrate into Programme-wide artefacts.

Work setup

Address where the work will take place
Defence Digital, Building 405, Spur E1 Westwells Road, MOD Corsham, SN13 9NR
Working arrangements
The team will be based at MoD Corsham but, due to COVID, most activity will be carried out remotely and the specialist will be expected to work remotely. There will be occasions when the specialist will need to visit Corsham, for collection/return of passes, laptops, etc. and for specific meetings/workshops.
Security clearance
SC (as a minimum) must be in place prior to the contract starting due to the projects the specialist is required to work with. Clearances must remain valid for the duration of the contract.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrate, with evidence, your specialist’s experience of providing a project controls capability aligned to the APM BOK 7 methodology.
  • Demonstrate, with evidence, your specialist’s experience of developing and implementing Project: Work Breakdown Structures (WBS), Product Breakdown Structures (PBS) and Organisational Breakdown (OBS) structures
  • Demonstrate, with evidence, your specialist’s experience of developing and maintaining a detailed MS Project schedule from defined WBS, PBS and OBS structures.
  • Demonstrate, with evidence, your specialist’s experience of Identifying and assessing risks andopportunities to establish a risk and opportunity register, and the management of that register.
  • Demonstrate, with evidence, your specialist’s experience of the development and implementation of mitigation plans against identified risks.
  • Demonstrate, with evidence, your specialist’s experience of the integration of risks with the project schedule and financial Forecast of Outturn to ensure a coherent risk picture.
  • Demonstrate, with evidence, your specialist’s experience of developing and managing a detailed MS Project schedule from a defined work breakdown structure.
  • Demonstrate, with evidence, your specialist’s experience of managing a Cost Model, specifically ensuring a coherent picture of risk and delivery profile with the separate risk register and schedule.
  • Demonstrate, with evidence, your specialist’s experience of working within a programme Governance structure, meeting reporting obligations and escalating risks and issues as appropriate making clear recommendations for resolution.
Nice-to-have skills and experience
  • Demonstrate, with evidence, your specialist’s experience of successful Project Controls support to UK MOD projects or UK Government projects
  • Demonstrate, with evidence, your specialist’s experience of using the MOD risk management ARM tool.
  • Demonstrate, with evidence, your specialist’s experience of using MOD dependency management ADAM tool.
  • Demonstrate, with evidence, your specialist’s experience of managing projects involving ITIL processes, including Event Management
  • Demonstrate, with evidence, your specialist’s experience of using the UK MOD ‘JAMES’ Cost Model.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • Describe how you will work constructively and effectively within a team made up of suppliers / contractors from different organisations, civil servants and military personnel
  • Describe how you will provide support in a constructive, collaborative and insightful manner, without “laying down the law” within our programme
  • Describe how you will provide support, where appropriate, coaching and mentoring to members of our Team
Additional assessment methods
Interview
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. What is the IR35 status of this role?
IR35 rules will apply
2. What does the contract duration of “11 months (only first three months currently funded)” mean?
The contract will be placed for an initial period of three months, pending Financial approval which allows for extension to the full 11 month intended duration, The contract will contain options covering a second year,
3. Assessment Method is “interview” – will this be face to face or electronic?
Due to Covid restrictions we will not be conducting face to face interviews. Interviews will be via telephone.
4. Is there a current incumbent?
No, this is a new requirement.
5. I note you state that “the IR35 rules will apply”. Can you clarify if you have already carried out an IR35 assessment yet and, if so, perhaps you can advise whether the role will be Inside or Outside IR35?
This role is Inside IR35.
6. Will the contract be Fixed Price or Time & Materials?
This will be T&M (Day Rates).
7. Is there a current incumbent or preferred supplier for this project?
There is no incumbent and no preferred supplier, this opportunity is open to all and will be based on technical merit and price.