Awarded to Interact Consulting Limited

Start date: Monday 24 May 2021
Value: £55,485
Company size: SME
Disclosure Scotland

Agile Coach

37 Incomplete applications

36 SME, 1 large

45 Completed applications

43 SME, 2 large

Important dates

Published
Tuesday 23 March 2021
Deadline for asking questions
Tuesday 30 March 2021 at 11:59pm GMT
Closing date for applications
Tuesday 6 April 2021 at 11:59pm GMT

Overview

Specialist role
Agile coach
Off-payroll (IR35) determination
Summary of the work
Train teams on agile methodology. Oversee development of agile teams to ensure effective outcomes for DS.

Guide teams and encouraging them to embrace the agile method.

Arm teams with the right knowledge, tools and training to use agile to its full potential.

Help DS embrace agile as a culture shift.
Latest start date
Saturday 3 April 2021
Expected contract length
Up to 12 months
Location
No specific location, for example they can work remotely
Organisation the work is for
Disclosure Scotland
Maximum day rate

About the work

Early market engagement
Who the specialist will work with
The existing team is comprised of contract and Civil Service resources. The specialist will be expected to be embedded into the Digital team as well as working with the other members of the business and the Leadership Team.
What the specialist will work on
• Leveraging experience to bring people up to speed with agile way of working.
• Navigate corporate culture to help DS realise its goals.
• Work with Leadership Team to see the future and be patient along the journey
• Work with the Digital team to help them transform to being self-managing and accountable
• Coach agile teams in the methodology
• Integrate related methodologies within the company
• Develop standards and requirements for the agile process
• Provide training to employees on the agile process
• Help teams navigate agile tools and software
• Encourage employee and stakeholder buy-in

Work setup

Address where the work will take place
(Work remotely)
Base Office:
1 Pacific Quay
Glasgow
G51 1DZ
Working arrangements
• The specialist will be working remotely.
The specialist will be expected to attend meetings using MS Teams. No face to face meetings can occur at present.
• Make use of collaborative tooling (Slack, MS Teams, Miro, Confluence and Jira).
• The specialist will be pro-active
Security clearance
Must have BPSS clearance to begin work.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Track record of working as an Agile Coach
  • Strong understanding of Scrum and Kanban
  • Experience as a Scrum master or with the agile methodology
  • Working with Agile in the public sector and familiarity with GDS/Digital First standards
  • Knowledge of agile software development
  • Demonstrable evidence of strong communication and problem-solving skills with demonstrable evidence interpersonal skills and patience
  • In addition to above, please send CV to DS_PMO_Mailbox@disclosurescotland.gov.scot by 12pm on 12th April 2021
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
5
Cultural fit criteria
  • Be transparent and collaborative whilst working
  • Have a no-blame culture and encourage people to learn from their mistakes
  • Take responsibility for their work
  • Share knowledge and experience with other team members
  • Challenge the status quo
  • Be comfortable standing up for their discipline
  • Be comfortable with working with clients with both high and low technical expertise
Additional assessment methods
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. IR35 status?
Off-payroll working rules (IR35) do not apply so outside IR35. A copy of the Gov.uk determination can be provided if required.
2. RE : Essential skills and experience - In addition to above, please send CV to DS_PMO_Mailbox@disclosurescotland.gov.scot by 6th April 2021
Please submit CV's by Tuesday 6th April at 11:59pm GMT.
Please ensure that you also complete the skills and experience spreadsheet to allow your application via the DOS system to be accepted
3. Earliest Start date:
We would like someone to start as soon as they have BPSS clearance.
Once supplier informs us that BPSS clearance is complete, we would arrange for a laptop to be picked up from the office (or delivered to you if not local).
4. Number of days required?
3 days a week.
5. Is there a current incumbent ?
No incumbent. Plenty of Agile experienced technical staff, however Agile Coach is a new role for DS.
6. Is the 3-days/week flexible? For example, one week could be two days and the following week 4 days?
We try to be as flexible as possible, however it would be dependent on business needs. This would be discussed further on an individual basis.
7. What is the target start date?
Looking for someone to start as soon as they have BPSS clearance. We would take into account notice periods, but the sooner the better. This can be discussed on a individual basis should you pass the initial sift.
8. Any idea on target rate for this opportunity?
We do not have a target rate. We would like to see how the market responds. Rates are taken into account after CV/response sifts at the procurement evaluation stage.
9. Email of CV listed as an essential requirement. Date 6th of April this would be before shortlisting has even begun as this is the closing date of your published opportunity. We would not expect you to ask for a CV until the second stage (evaluation) after you have shortlisted the suppliers.
We find a CV is valuable in this process. We have requested this as such.
If you do not wish to submit a CV, please ensure your responses are fully detailed.
10. The latest start date states 3rd April 2021, however application closing date is listed as 6th April 2021. Please can you clarify.
Ideally would like someone to start as soon as they have BPSS clearance. An early May start date is likely but the sooner the better.
Once supplier informs us that BPSS clearance is complete, we would arrange for a laptop to be picked up from the office (or delivered to you if not local).
11. Is there an incumbent in this role?
No incumbent. Plenty of Agile experienced technical staff, however Agile Coach is a new role for DS.
12. How many CV’s can we submit?
One from each supplier
13. Whats the max day rate for this role?
We do not have a max rate figure. We would like to see how the market responds.

Rates are taken into account after CV/response sifts at the procurement evaluation stage.
14. Will remote working remain for the duration of the contract or is there an expectation to return to in person working practices post COVID restrictions being lifted?
Scottish Government has not finalised it's return to work policy. It's unlikely that we will be back in the office until after the summer. When we do, it is likely we will only be in the office for specific meetings and the default will be work from home. This however, cannot be confirmed just now.
15. Please could you please provide a max charge rate or a budget for this assignment?
We do not have a max rate figure. We would like to see how the market responds.

Rates are taken into account after CV/response sifts at the procurement evaluation stage.
16. Would the contracted resource be able to work for other clients in-between working for Disclosure Scotland.
Yes, expectation is 3 days per week for this contract.
17. Would the contracted resource be able to work for other clients in-between working for Disclosure Scotland (as this is a 3 day a week contract?)
Yes, expectation is 3 days per week for this contract. No restrictions on working for other clients.
18. Can the contractor work more than 3 days per week?
We are looking for a 3 day a week resource.
19. Should those who can only work remotely due to being located outside Scotland and unable to travel to the clients offices not apply?
No, please apply. We can discuss individual circumstances if applications are progressed. The role is likely to remain remote for a good while yet.
20. Following on from your answer to Q14, would the buyer be prepared to cover expenses for the in person meetings if and when required?
This role will not have expenses as part of the contract. We would be unable to pay travel expenses.
21. Interviews are not listed as one of the assessment methods. Will interviews be undertaken during the evaluation phase, if shortlisted?
We do not plan to hold scored interviews.
We may hold calls with applicants for clarification of information but this will not be scored.
22. The specification refers to an individual coach but would you also consider a team approach?
We would prefer an individual as the post is 3 days a week and costed for 1 person.
23. Can you describe how you will measure success? What do you expect to be different in 12 months?
We are looking for a coach to:
Train teams on agile methodology. Oversee development of agile teams to ensure effective outcomes for DS.

Guide teams and encouraging them to embrace the agile method.

Arm teams with the right knowledge, tools and training to use agile to its full potential.

The success will be when these can be clearly seen as active in DS.