Awarded to Actica Consulting

Start date: Thursday 1 July 2021
Value: £2,259,675
Company size: SME
Ministry of Defence, Medical Information Services

Medical Information Services (MedIS) Specialist Business Delivery Support

8 Incomplete applications

5 SME, 3 large

4 Completed applications

2 SME, 2 large

Important dates

Published
Tuesday 13 April 2021
Deadline for asking questions
Tuesday 20 April 2021 at 11:59pm GMT
Closing date for applications
Tuesday 27 April 2021 at 11:59pm GMT

Overview

Off-payroll (IR35) determination
Summary of the work
Medical Information Services (Med IS) (Programme CORTISONE and Defence Healthcare Delivery Optimisation Programme (DHDO)) require specialist Business Delivery support for the delivery of an Eco-System of Med IS capability to meet the requirements of the Defence Medical Services.
Latest start date
Thursday 1 July 2021
Expected contract length
2 Years
Location
South West England
Organisation the work is for
Ministry of Defence, Medical Information Services
Budget range
This requirement has an estimated budget of £2,452,000

About the work

Why the work is being done
Medical Information Services (Med IS) (Programme CORTISONE and Defence Healthcare Delivery Optimisation Programme (DHDO)) require specialist Business Delivery support for the delivery of an Eco-System of Med IS capability to meet the requirements of the Defence Medical Services. CORTISONE is an incremental delivery of new capability that will replace current Services delivered as a combination of individual contracts and a Fully Managed Service. The intent of the DHDO programme is to reimagine and restructure the siloed, increasingly unaffordable and unsustainable model of Defence Primary Healthcare (DPHC) delivery in the Firm Base and leverage proven digital products and services to enable an ‘At Scale’ flexible delivery model of DPHC services across groups of partnered facilities. The Med IS vision is to replace current Services with a collection of Authority supported COTS Applications and Services to meet the need in all global settings. Some capability is being delivered now with further delivered planned once Business Cases are approved from Q2 FY 21/22.
Problem to be solved
The Programme needs specialist expertise who can support the team to secure Business Case Approval through the MoD and Cabinet Office processes and then support procurement and delivery activity. The specialist will be required to work with the Authority and its Enterprise of existing contracts to lead/support activities including; Business Case (BC) Assurance and Approval activities, generation of BC Cost Models (including CAAS/CAT approvals), Benefits Management / Realisation, Quality Assurance/Documentation, Governance, Planning, management of Dependencies, generation/upkeep of supporting Artefacts including MDAL, ITEAP, TLMP, Procurement and Commercial Strategies. They will also be required to lead Market Engagement activities pre-competition and provide SME input to scheduled Governance Meetings and Programme Boards. The Delivery Team will also require resources to deliver some of the SAFe Agile roles to lead/support the Programme delivery methodology, eg RTE and Scrum Master with Knowledge Transfer/Coaching to upskill the Delivery Team. The fully detailed SOR can be requested from michael.yung101@mod.gov.uk.
Who the users are and what they need to do
Medical Information Services (Med IS) (Programme CORTISONE and Defence Healthcare Delivery Optimisation Programme (DHDO)) have to secure Business Case Approval through the MoD and Cabinet Office processes and then undertake procurement and delivery activity to meet the requirements of the Defence Medical Service.
Early market engagement
Any work that’s already been done
Existing team
The selected supplier will work with MoD and NHS Crown Servants, Military Clinicians and MoD contractors who are currently providing both client side and supplier side support.
Current phase
Not applicable

Work setup

Address where the work will take place
Defence Digital | Strategic Command
Mod Corsham
Corsham
Wilts
SN13 9NR
Working arrangements
Following the end of the current Covid Lockdown, the supplier will work onsite at MoD Corsham. The number of onsite attendance days per week will be agreed with the supplier following any contract award.

Travel to other MoD and NHS sites may be required. Reasonable T&S costs may be claimed.
Security clearance
SC Clearance must be in place prior to any contract award start date and for the duration of any contract awarded.

Additional information

Additional terms and conditions
DEFCON 76 (12/06) Contractor's Personnel at Government Establishments
DEFCON 522 (11/17) Payment and Recovery of Sums Due
DEFCON 531 (11/14) Disclosure of Information
DEFCON 532B (04/20) Protection Of Personal Data (Where Personal Data is being processed on behalf of the Authority)
DEFCON 609 (08/18) Contractors Records
DEFCON 658 (10/17) Cyber
DEFCON 659A (02/17) Security Measures
DEFCON 660 (12/15) Official Sensitive Security Requirements

DEFFORM 111 (05/19) Appendix - Addresses And Other Information -
DEFFORM 532 (Edition 10/19) Personal Data Particulars
DEFFORM 702 (Edition 08/07) Employees acknowledgement to Employer of Obligations Relating to Employer Confidentiality

View MoD DEFCONS and DEFFORMS at: https://www.gov.uk/guidance/knowledge-in-defence-kid

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Have recent (<12 months) experience of HIS marketplace where you supported your client to make informed choices when developing procurement options and engaging the market with viable commercial propositions.
  • Have recent knowledge and experience of taking a Programme successfully through the Defence Investment Appraisal and Evaluation process (JSP507 Part 1 and 2)
  • Have recent experience supporting or leading development of MoD Business Cases including development and maintenance of supporting artefacts and evidence including engagement with the Cabinet Office/GDS Team
  • Provide an example where you worked with a client to support delivery of a Digital Healthcare Transformation project/programme, shaping the direction and implementation of commercial and procurement solutions
  • Have experience of conducting pre-market engagement enabling the Authority to validate Requirements with potential suppliers, this would include a working knowledge of CCS and NHS Procurement Frameworks
  • Have experience of Public Contract Regulations including analysis of procurement options based on meeting requirements, expediency and good VFM for Defence including development of evaluation strategy/criteria
  • Have recent experience (<12 months) of managing a Programme through the Defence Digital approvals process, including gateway reviews such as the Approvals Review Board/Defence Portfolio Assurance Board)
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
3
Proposal criteria
  • Technical solution
  • Approach and methodology
  • How the approach or solution meets user needs
  • How the approach or solution meets your organisation’s policy or goal
  • Estimated timeframes for the work
  • How they’ve identified risks and dependencies and offered approaches to manage them
  • Team structure
  • Value for money
Cultural fit criteria
  • Have recent knowledge and experience of working at the senior/influencing level in a large (>150 people) multi-disciplinary team responsible for delivering a complex capability to a customer
  • Provide an example of how you have worked collaboratively with a client to deliver a digital programme, working with multiple stakeholders to add value and proactively overcome challenges
  • Provide an example of social value that your organisation provides to the community, refer to the ‘New measures to deliver value to society through public procurement’ article on gov.uk
Payment approach
Capped time and materials
Additional assessment methods
Presentation
Evaluation weighting

Technical competence

65%

Cultural fit

15%

Price

20%

Questions asked by suppliers

1. Would you consider sponsoring for SC clearance?
The Authority will not rule out a candidate who is not SC at the point of application, however, the candidate must obtain necessary security clearance at Contract Award. The Authority are not offering to sponsor clearance due to the timescales it takes to get clearance which is extended at the moment due to Covid -19
2. Will successfully competing for this contract preclude the service provider from competing for and acting as the Design, Develop and Deliver technical delivery partner and/or providing supply-side services to either the CORTISONE Programme or the Defence Healthcare Delivery Optimisation (DHDO) Programme in the future?
The MOD will permit suppliers to operate on both the client and supply side providing an actual or potential COI can be satisfactorily managed to avoid any unfair distortion in competition.
3. For questions 1 and 7, where you have requested examples from the last 12 months, would it be acceptable to extend this to the last 24 months? Given the unique circumstances of the last 12 months, this would enable us to highlight a broader, more representative set of cases for the work we deliver.
Yes, examples that have occurred over the last 24 Months would be acceptable.