Ministry of Defence

DaaP(F) P3M

0 Incomplete applications

21 Completed applications

14 SME, 7 large

Published: Thursday 24 November 2016
Deadline for asking questions: Thursday 1 December 2016 at 11:59pm GMT
Closing date for applications: Thursday 8 December 2016 at 11:59pm GMT

Overview

Summary of the work: Delivery of P3M activities in support of the Defence as a Platform Future DaaP(F) Concept and Assessment Phase. This will include delivering the IGBC, MGBC(s), COEIA(s), ISS and non-ISS Opportunities Assessment, governance, transition and project support, managing the DaaP(F) Service Integration Office.
Latest start date: January 2017
Expected contract length: To cover completion of the Discovery phase and subject to approval of the IGBC, onto Alpha
Location: South West England
Organisation the work is for: Ministry of Defence
Budget range

About the work

Why the work is being done: The Defence Information Strategy 2016 states that the information vision will be achieved by exploiting concepts, models and best practice adopted by industry, Government and allies. Defence as a Platform (DaaP) is a standardisation initiative promoting the reuse of common components to address a range of user requirements in order to reduce operating costs, improve interoperability and enable agility and innovation. It also seeks to support a faster rate of change through a better commercial model and in-house design and integration team. The DaaP(F) Initial Gate is estimated for end of Feb 17 and Main Gate delivered in Q1 19.
Problem to be solved: To provide project support and delivery of products associated with the IGBC Initial Gate Business Case), Assessment Phase and MGBC (Main Gate Business Case). The tasks will include 1) Project support including schedules and risk management 2) Deliver the Assurance and Approvals; HR and Data-room activities, IGBC and MGBC and associated products ,COEIA, 3) Conduct a further Opportunity Assessment on non-ISS Systems and Services and quarterly updates ISS Opportunity Assessment 4) Plan and support mobilisation of projects (bundles) in the Assessment Phase.
Who the users are and what they need to do: ISS need to understand Defence ICT Services to inform IGBC submission and initiate the procurements during the Assessment Phase to replace desktop services (Official and Secret). This requires delivery of he Defence and a Platform Future (DaaP(F) Project and Programme Management activities including the IGBC, COEIA and MGBC. Support the competition of the DaaP(F) services in the Assessment Phase.
Early market engagement: Not Applicable
Any work that’s already been done: The Concept Phase analysis has begun to assess the extent of in-house design and integration capabilities necessary to join up independently procured services. This recognised the need for a DaaP Services Integration Office (DSIO). Shaped by the broader architecture, three ‘bundles’ have emerged as the candidate procurements to succeed MODnet. These bundles are “End User Services” (i.e. devices, peripherals and break/fix support), “Productivity and Collaboration” (i.e. apps and tools) and “Security and Service Management” (i.e. Help Desk) that will be procured in the Assessment Phase.
Existing team: The supplier will need to work closely with the project, technical and commercial teams which will include working with other suppliers.
Current phase: Discovery

Work setup

Address where the work will take place: MOD Corsham, Westwells Road, Corsham, SN13 9NR plus potentially travel required across the UK to work with stakeholders. Travel and subsistence for detached duty away from MOD Corsham will be paid in accordance with MOD travel and subsistence rates.
Working arrangements: Co-located with the project team onsite typically 5 days a week. Face to face interaction is preferred where possible. Some travel is required across the UK for interaction with the stakeholders including the users and sponsor.
All resources will be provided access to the organisation IT system.
Security clearance: Individuals will be required to hold ‘SC’ clearance. This clearance is required in advance of the work due to the required start date.

Additional information

Additional terms and conditions: Suppliers are required to confirm the approach to dealing with Conflict of Interest. Please provide a limit of liability for Travel and Subsistence. Further information will be made available on request.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience: Experience of producing Analysis reports (e.g. Concept Operational Effectiveness Investment Appraisal (COEIA) and Operational Analysis Support Paper (OASP)) to support development of the Main Gate Business Case 15%

Experience of Project Management (e.g. Prince 2) /MSP methodology 10%

Experience of managing high value Assurance and Approvals (e.g. Assurance Review Board, Investment Approvals Board and Investment Appraisals Committee) including stakeholder management 8%

Experience of planning and mobilising large ICT projects 8%

Experience in managing complex programmes and projects and managing inter-project dependencies 8%

Experience in active risk management including identifying and mitigating risks 8%

Experience of business identification, measurement and planning for benefits realisation 8%
Nice-to-have skills and experience: Producing Schedule Risk Analysis and Cost Risk Analysis 5%

Providing Project Management support 5%

How suppliers will be evaluated

How many suppliers to evaluate

Proposal criteria

Approach and methodology 3%
How the Approach meets user needs 2%
How the Approach meets the organisations goal 2%
How risks and dependencies have been identified and the offered approaches to manage them 2%
Team structure 2%

Cultural fit criteria

Work as a Team with our organisation and other suppliers 2%
Transparent and collaborative when making decisions 2%
Have a no-blame culture and encourage people to learn from their mistakes 2%

Payment approach

Time and materials

Assessment methods

Written proposal
Work history
Reference

Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. Important Message: Please see answer below regarding submitting correspondence: Please ensure that all emails are copied to ISSComrcl-CCT-C1-39@mod.uk
2. Further information will be made available on request. Please can you provide the further information about this requirement?: Unfortunately, the limitations of the DOS portal mean that we cannot attach documents. If you wish to receive further information then please send a request to isscomrcl-cct-group@mod.gov.uk
3. Is there an incumbent in place?: Yes there is but the Authority is committed to an open and fair competition. Current arrangements expire end of Nov 16
4. Can you give an indication of timescales, team size and budget expected for this work?: We expect the supplier to be able to estimate the team numbers based on the requirements and to determine budget. The work is in support of a collection of Cat A projects, the planned IGBC approval is Mar 17 and MGBC approval Q1 19 (deterministic only)
5. The implication of the invitation request is for a team of competences and skills - can you please confirm and give guidance on how few or how many would be the preference?: We expect the supplier to be able to estimate the team numbers based on the requirements
6. The implication of the invitation request is for a team of competences and skills - can you please confirm and give guidance on how few or how many would be the preference?: We expect the supplier to be able to estimate the team numbers based on the requirements
7. Could you please confirm whether you are looking for a single team from the winning supplier or personnel from multiple suppliers: We would be expecting this to be managed by a single company
8. I am interested in bidding for this Opportunity on behalf of Oracle. Could you kindly advise of likely next steps?: Please refer to the process steps which can found by following this link: https://www.digitalmarketplace.service.gov.uk/buyers/frameworks/digital-outcomes-and-specialists/requirements/digital-outcomes
9. When the MoD requests suppliers to complete the skills, experience and evidence document, does the MoD intend to request suppliers to provide evidence for the specific people who will be doing the work or organisational capability?: For each individual team member you will be required to submit a Work History Template.
10. Can the MoD confirm if any more information on requirements will be provided at the next stage of the procurement?: If you wish to receive further information please email iss-comrcl-cct-group@mod.gov.uk
11. Can we confirm the expected word count for each of the essential and nice-to-have skills and experience responses, and the proposal response?: Evidence to be provided against each of the essential and nice to have skills are limited to 100 words each.
12. Am I right in assuming that companies applying need to be on the current DOS framework or can you apply independently?: Yes only companies listed with Crown Commercial Services and a supplier through the DOS Framework can apply.
13. Am I right in assuming that companies applying need to be on the current DOS framework or can you apply independently?: Yes only companies listed with Crown Commercial Services and a supplier through the DOS Framework can apply.
14. To ensure we have the best resources available, please can we confirm the procurement timeline for this opportunity?: The work is in support of a collection of Cat A projects, the planned IGBC approval is Mar 17 and MGBC approval Q1 19 (deterministic only). Subject to the competition timelines, we would like the team to be in place by the end of Jan 17.
15. Can we confirm if any more information on requirements will be provided at the next stage of the procurement?: Unfortunately, the limitations of the DOS portal mean that we cannot attach documents. If you wish to receive further information then please send a request to isscomrcl-cct-group@mod.gov.uk

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