This opportunity is closed for applications

The deadline was Thursday 24 November 2016
The Home Office

Project Delivery Manager (1 of 3)

0 Incomplete applications

49 Completed applications

44 SME, 5 large

Important dates

Published
Thursday 10 November 2016
Deadline for asking questions
Thursday 17 November 2016 at 11:59pm GMT
Closing date for applications
Thursday 24 November 2016 at 11:59pm GMT

Overview

Specialist role
Delivery manager
Summary of the work
The role will involve managing technical application and /or infrastructure delivery solutions to an existing complex operational technical capability that forms part of Border Force’s operations.
Latest start date
End of January 2017.
Expected contract length
Maximum time 2 Years.
Location
London
Organisation the work is for
The Home Office
Maximum day rate
£700.

About the work

Early market engagement
Not applicable.
Who the specialist will work with
The role will work with projects including infrastructure, application development and service management as well as teams across Border Force, the Home Office and other government departments and agencies. Key interactions will be with Border Force operational staff and Home Office technical teams.
What the specialist will work on
The role will involve managing specific technical application and infrastructure delivery solutions to an existing complex operational technical capability that forms part of Border Force’s operations. Other duties will include the preparation and submission of project progress reports / risk assessments etc and ensuring milestones are met in a timely and efficient fashion.

Work setup

Address where the work will take place
Locations:
2MS London SW1P 4DF
Croydon - teams are potentially looking to move to Croydon in the early part of 2017. Accommodation yet to be confirmed.
Posts can be based across the London Estate which includes Bedfont Lakes – TW14 – 8HA.
Working arrangements
The individual should be based on site three or more days a week, some travel to other locations within the UK should be expected.
Security clearance
The post requires as a minimum SC – Security Check.

Additional information

Additional terms and conditions
None.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Adhere to agreed project delivery standards ensuring output/delivery is fit for purpose.
  • Experience of managing large, national and complex application; infrastructure and / or service management projects with a solid track record of leading complex deliveries.
  • Detailed experience of project management tools such as MS Project.
  • Ability to manage and work with third party providers, external suppliers and internal teams to ensure timely provisioning and implementation of technical solutions.
  • Be a strong and resilient deliverer with skills in collaborating effectively and achieving tangible outcomes in the face of significant challenges.
  • Ability to work within an AGILE / Prince 2 environment therefore the requirement for PRINCE2 certification and AGILE / Waterfall experience is essential and must be able to be demonstrated.
  • Ability to cope in a technically complex and fast-changing environment, and to respond calmly and rationally to changing aspirations in a deadline-driven situation.
  • Strong planning and organising skills including the ability to manage several work streams simultaneously.
  • Experience of working with suppliers to contribute to and assure detailed technical design and commercial offerings.
  • An understanding of commercial approaches/considerations.
  • Able to communicate with key stakeholders at varying levels in both written and verbal communication, including the translation of technical communication to something understandable for a wider audience.
Nice-to-have skills and experience
  • Experience of Public Sector programmes.
  • Experience of national security related programmes.
  • Experience of programmes whose outcomes have or may have a high public profile.

How suppliers will be evaluated

How many specialists to evaluate
3
Cultural fit criteria
  • Work as a team player with our organisation and other suppliers.
  • Transparent and collaborative when making decisions.
  • Determination and focus to projects through to completion.
  • Sensitivity to the needs of competing stakeholders.
  • Have a no-blame culture and encourage people to learn from their mistakes.
Assessment methods
  • Work history
  • Reference
  • Interview
Evaluation weighting

Technical competence

60%

Cultural fit

20%

Price

20%

Questions asked by suppliers

1. Will the evidence be a spreadsheet or will it be a CV to the IPT email address like all other requirements published in the last 48 hours?
1. This requirement is NOT for IPT. It has no connection with “other requirements published in the last 48 hours”.
2. CVs are required.
3. CVs should be sent to the email address Cyclamen.Commercial@homeoffice.gsi.gov.uk.
2. Should bidders submit an application for each position 1/3, 2/3 and 3/3 or will an application on position 1/3 be considered for position 2/3 or 3/3 if not successful on position 1/3 etc.?
There are three posts; applications will be considered against all posts.
3. Who should submit Evidence?
Evidence should only provided by bidders that can confirm yes to all Technical and “Nice to Have” experience.

Any responses unanswered or has not confirmed yes will NOT be considered. There is no variation in this request; the DoS system will also reject submission and the Authority will not have site of response.
4. Where and when do I submit my Evidence?
All responses must be received by the Home Office (via Cyclamen.Commercial@homeoffice.gsi.gov.uk] by 11:59 on the on the closing date of this procurement. Reponses after this time will not be considered.
5. What format must Evidence be in?
Evidence must be in CV format. All CV’s must be provided in Portable Document Format (.pdf). The CV file must be in the following format: ‘YYMMDD_PROC**_SUPPLIER NAME_Candidate Name_CV_RoleTitle.

Responses in any other format will not be evaluated.
6. What is the maximum number of pages of CV and Font Size?
The maximum number of pages per CV is 4 sides of A4 in Arial, font size 12. Any CV which is longer than the specified limits will be truncated and only the [4] four sides of A4 will be evaluated.
7. Can bidders include Links within CV or embed or attached files to email submission?
No. The response should be ‘self contained’ i.e. do not link to external information as it will not be evaluated.

Do not ‘embed or attach’ files or other ‘objects’ within any of the documents or to your email response – they will not be opened (nor evaluated).
8. Will all responses automatically be evaluated?
No. The Authority reserves the right to reject any response which has not followed the instructions or is outside the budget envelope.
9. In the proposed format for the name of the file, it contains "PRO**". What does ** stand for?
It does not stand for anything in particular; it is an internal naming convention.
10. What is the PROC number of this procurement (required for naming of the CV)?
There is no number for a supplier to use; this is an internal naming convention. As long as the CV is celarly idnetifed as per instructions this will suffice.
11. Could you please confirm that the successful supplier for delivery of these roles will not be prevented from bidding for any future work within the Cyclamen Programme?
I can confirm that the successful supplier for delivery of these roles will not be prevented from bidding for any future work within the Cyclamen Progamme. Any potential conflict of interests will be addressed at the time on a "case by case" basis.
12. Will the Home Office be willing to sponsor candidates through SC Clearance or would they need to hold it prior to starting?
Security clearance will be handled by the Home Office for successful candidates.

If the successful candidate has already been security cleared, either via the Home Office or another Government department, Security Branch will undertake checks however it will be around 2 weeks for the confirmation.

If the successful candidate has no clearance the process will take around 6-8 weeks.

Please note that all successful candidates must have security clearance (SC level) prior to commencing work.
13. Our candidate has previously held SC clearance, approx 2yrs ago. How and when can this be renewed?
Security clearance will be handled by the Home Office for successful candidates.

If the successful candidate has already been security cleared, either via the Home Office or another Government department, Security Branch will undertake checks however it will be around 2 weeks for the confirmation.

If the successful candidate has no clearance the process will take around 6-8 weeks.

Please note that all successful candidates must have security clearance (SC level) prior to commencing work.
14. Regarding the Security Clearance Requirement, "The post requires as a minimum SC – Security Check.": Is the buyer willing to accept applicants who do not yet have SC clearance, but are prepared to undergo clearance process prior to being engaged?
Security clearance will be handled by the Home Office for successful candidates.

If the successful candidate has already been security cleared, either via the Home Office or another Government department, Security Branch will undertake checks however it will be around 2 weeks for the confirmation.

If the successful candidate has no clearance the process will take around 6-8 weeks.

Please note that all successful candidates must have security clearance (SC level) prior to commencing work.
15. Do candidates have to have valided and current SC clearance?
Security clearance will be handled by the Home Office for successful candidates.

If the successful candidate has already been security cleared, either via the Home Office or another Government department, Security Branch will undertake checks however it will be around 2 weeks for the confirmation.

If the successful candidate has no clearance the process will take around 6-8 weeks.

Please note that all successful candidates must have security clearance (SC level) prior to commencing work.
16. what is the max CV's each supplier can provide. Is it three, one for each role?
No, suppliers may submit as many CVs as they wish. these will be considered against all three roles.
17. I have a few Project Delivery Managers available, could you connect me to the hiring manager as I have a few questions before submitting.
All questions must be submitted to cyclamen.commercial@homeoffice.gsi.gov.uk.

All questions and responses will be published here in anonymised form.
18. We wish to put forward candidates for each of the Programme Manager and Project Delivery Manager roles. In light of the response requirements detailed how would you advise us to articulate the value that a single team will provide in our response to each role.
These are a number of separate posts that will fulfil different roles across Border Systems Improvements.
19. I have 3 individuals that have worked for the Home Office in the past, however just wanted to see what introduction restrictions are in place for ex-employees?
It will be very helpful to know the length of time since the candidates worked for the Home Office and also if they were employed directly by the Home Office. It will also be helpful to know the reason for their departure if they were Home Office employees, . This will help to inform if re-employment can be offered if they are selected.
20. Do you have a date in mind for potential interviews?
The selection process is likely to start around W/C 28th November subject to the availability of the panel members.
21. The format listed below, will not allow for ** when saving as it opens up a new directory. YYMMDD_PROC**_SUPPLIER NAME_Candidate Name_CV_RoleTitle.

Will you be happy with YYMMDD_PROC_SUPPLIER NAME_Candidate Name_CV_RoleTitle?
This is acceptable.
22. Additionally our candidates have completed the standard Skills Matrix form that we are required to fill out as part of the DOS framework, however I see that we are not allowed to submit this. Is there no way of adding this into the process as typically it has far more relevance than the CV?
CVs only are required; no other supplier has made such a request.