Awarded to TerraQuest

Start date: Sunday 1 November 2020
Value: £6,500
Company size: SME
Stratford on Avon District Council

Validation of householder planning applications

3 Incomplete applications

2 SME, 1 large

4 Completed applications

3 SME, 1 large

Important dates

Friday 11 September 2020
Deadline for asking questions
Friday 18 September 2020 at 11:59pm GMT
Closing date for applications
Friday 25 September 2020 at 11:59pm GMT


Summary of the work
To receive applications from the Council. To assess the applications and validate then return. If validation is not possible to advise the applicant and allow time for this missing information to be submitted.
All applications to be returned the Council. Time scales to be agreed with the council
Latest start date
Wednesday 30 September 2020
Expected contract length
West Midlands
Organisation the work is for
Stratford on Avon District Council
Budget range

About the work

Why the work is being done
To address a back log of applications
Problem to be solved
Back log of applications in need of validation which it outside the existing capacity of the organisation
Who the users are and what they need to do
The Council will supply the registered applications and will then need the validated and none validated applications returned for processing or return to the applicant
Early market engagement
Any work that’s already been done
Existing team
The Council has an existing team of Planners who will receive and process the applications once validated
Current phase
Not applicable

Work setup

Address where the work will take place
The work can be completed remotely
Working arrangements
Access will be provide to the necessary elements of the Councils back office system (Uniform)
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Experience of provding this service
  • Clients must be other local authorities
Nice-to-have skills and experience
Provide evidnce of otyer planning services provided in Local Authority setting

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
Proposal criteria
  • technical ability
  • how the approach or solution meets user needs
  • how the approach or solution meets user needs
Cultural fit criteria
  • work as a team with our organisation and other suppliers
  • take responsibility for their work
Payment approach
Fixed price
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. How many cases are currently/likely to be backlogged by the time the contract starts? (Just need to know to understand the level of resource that you need over what period of time. We can flex up and down according to your needs).
There are currently 120 householder applications in the back log.
2. 1. Can you confirm the length and budget of the contract?
Contract length is 3 months. Budget is yet to be confirmed