This opportunity is closed for applications

The deadline was Thursday 17 September 2020
Environment Agency - Flood and Coastal Risk Management / Asset Management

Expert Advisor – Asset Information Management Systems

1 Incomplete application

0 SME, 1 large

10 Completed applications

9 SME, 1 large

Important dates

Published
Thursday 10 September 2020
Deadline for asking questions
Monday 14 September 2020 at 11:59pm GMT
Closing date for applications
Thursday 17 September 2020 at 11:59pm GMT

Overview

Specialist role
Business analyst
Summary of the work
Expert Adviser leading and supporting process mapping, data mapping and workflow across new tools and processes under adoption and implementation across the capital delivery / asset management in the Environment Agency (Flood and Coastal Risk Management arena).
Latest start date
Monday 19 October 2020
Expected contract length
6 months
Location
No specific location, for example they can work remotely
Organisation the work is for
Environment Agency - Flood and Coastal Risk Management / Asset Management
Maximum day rate
£450 per day

About the work

Early market engagement
The project has been in its implementation phase since early 2019. The project will run through to March 2021.
Who the specialist will work with
There is a full IT and Business Team in place for this work.

The role will report to the Business team but will work closely with the IT suppliers, Senior Stakeholders as well as the existing IT team and existing business analysts.
What the specialist will work on
Expert Adviser is required to work on the AIMS: Programme Delivery project within the Environment Agency. This is a continuous improvement project; its goal to introduce new and improve the core system and tools used to promote, prioritise, manage and deliver programme, projects and contract management capabilities; by replacing a number of existing asset management IT systems.

Work setup

Address where the work will take place
Work remotely from home
Travel required throughout England (Covid_19 dependant)
EA Head Office and Suppliers are based in Bristol and London.
Working arrangements
5 days a week – 37 hours a week
Security clearance
Not applicable

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Must have prior knowledge of the Environment Agencies existing asset management systems: ASITE, ArcGIS.
  • Must have a working knowledge of the functionality and configuration of the chosen asset management systems. Microsoft O365, Microsoft Project On Line, Microsoft Power BI, FastDraft contract management and ArcGIS.
  • Must have working knowledge of the asset management processes within the Environment Agency
  • Must have process analysis (as is v to be), process mapping and process design capabilities
  • Must have high level data skills, data mapping, data management and data analysis to support structured and streamlined reporting capabilities.
  • Must have high level data skills, data mapping, data management and data analysis to support structured and streamlined reporting capabilities.
Nice-to-have skills and experience
  • Knowledge of data migration and ETL tools and processes
  • Agile development methods and the capturing of user stories
  • Waterfall development methods and the capturing of user requirements

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • Works as a team with our senior stakeholders, IT teams and IT suppliers – across all disciplines
  • Take responsibility for their own work
  • Can work with clients with low technical expertise
Additional assessment methods
  • Reference
  • Interview
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. Is there a current incumbent?
The role is currently filled by an contracted resource that comes to an end on the 30th September 2020.
2. Is there a current incumbent or preferred supplier?
The role is currently filled by an contracted resource that comes to an end on the 30th September 2020.
3. Will this role be outside of IR35?
Our initial thinking / assessment is this roll would sit outside of IR35. This would be reviewed with the chosen supplier as part of forming the contract.
4. It is mentioned that there will be travel required throughout England, is there a sense of the frequency of this travel?
The Environment Agency has offices across England. Offices are now only opening at a reduced capacity and where possible staff and suppliers are encouraged to work remotely from home. The EA will continue to follow Government guidance on Covid_19. It is therefore likely that travel will be by exception and infrequent initially but would be reviewed on a needs basis. Technology solutions to support meetings and workshops will be exploited as a default position.