Defence Equipment and Support

DE&S - Sharepoint Consultancy and Development Services

17 Incomplete applications

10 SME, 7 large

2 Completed applications

2 SME, 0 large

Important dates

Published
Monday 27 July 2020
Deadline for asking questions
Monday 3 August 2020 at 11:59pm GMT
Closing date for applications
Monday 10 August 2020 at 11:59pm GMT

Overview

Summary of the work
DE&S require resources to work alongside the CIO team to deliver software development.
Latest start date
Monday 31 August 2020
Expected contract length
2 years with the option to extend for a further 6 months
Location
South West England
Organisation the work is for
Defence Equipment and Support
Budget range
The anticipated budget for phase 1 is £232k (Inc. VAT). The budget for phase 2 is yet to be confirmed. Please provide a rate card for evaluation.

About the work

Why the work is being done
DE&S require resources to assist with the Software Development (SharePoint, Office 365 and other languages), QA, Test and Release Management and Business Analysis for a portfolio of digital projects.

The current and emerging workload has been analysed and in order for the activities to be completed successfully, there is an immediate need for up to 5 resources . This includes 4 Developers and 1 Business Analyst. This would be Phase 1 of the project which will be managed on a capped time and materials basis at £232k (Inc. VAT). Phase 2 is expected to run from October 2020 to October 2022 and we envisage a need for approximately 10 resources including (as an indication) a team of developers including 1 Scrum Master, 1 Business Analyst, a Test team consisting of Senior Testers and a Test Manager.
Problem to be solved
DE&S would like to engage with a specialist delivery partner who has proven track record in the delivery of large-scale and complex digital projects. DE&S are particularly interested in Delivery Partners with extensive experience of delivering content management solutions for complex problems in the engineering space.

The DE&S ASPIRE programme is standardising airworthiness management, through the introduction of new tools to further align our processes. The tools will be developed with key SMEs in consultation with Operating Centre and Delivery Team peers, the MAA and industry and they will be hosted on DAT Air Safety Portal.
Who the users are and what they need to do
DE&S employees need to be able to use the applications to help carry out elements of their role. Specific business needs will vary between applications.
Early market engagement
None
Any work that’s already been done
A range of applications are currently in development with an emerging pipeline of further applications being examined.
Existing team
DE&S CIO delivery team
Current phase
Not applicable

Work setup

Address where the work will take place
The supplier's resources will be expected to work onsite at Abbey Wood, Bristol (COVID 19 dependent). MOD laptops will be provided to allow for remote working.
Working arrangements
The Supplier will work as a part of the DE&S CIO team, and they will be viewed as part of the overall Delivery Team with a 'one team' ethos. The DE&S CIO projects will follow Agile principles.  It is expected that the successful supplier will follow the same approach.

Expenses to and from the Base Location in Abbey Wood, Bristol are not eligible to claim. Any expenses outside of the Base Location must be agreed in advance with the DE&S Delivery Manager and shall be in accordance with the MOD Business and Travel policy for Travel and Subsistence.
Security clearance
SC clearance is required.

The Authority WILL NOT sponsor SC Clearance and it must be in place upon commencement of the contract and remain valid for the contract's duration.

Additional information

Additional terms and conditions
The payment method for this Call-Off Contract is the Buyer’s e-payment system “CP&F” (Contracting, Purchasing & Finance) in accordance with the following conditions where “Contractor” shall mean the Supplier and “Authority” shall mean the Buyer:

DEFCON* 5J
DEFCON* 129J
DEFCON* 522

You can find further details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

The successful supplier must comply with relevant DE&S and wider MOD policies and standards.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Have demonstrable experience of Microsoft Technologies for web development, database design and API development.
  • Have demonstrable experience of languages such as C#, CSS, JavaScript, HTML5, Bootstrap, TSQL, React, Angular.
  • Have demonstrable experience of SharePoint and the SPFX development platform.
  • Have demonstrable experience of Power BI Server, development of dashboards and reports from SharePoint data.
  • Have demonstrable experience of Azure DevOps for task, pipeline, build, release and source control management.
  • Have demonstrable experience of best security practices including the mitigation of risk from OWASP Top 10 and Sans Top 25.
  • Have demonstrable experience of identity and authentication technologies.
  • Have demonstrable experience of Azure and/or Office 365.
  • Have demonstrable experience of designing and implementing data driven solutions in the engineering space.
  • Have demonstrable experience with an agile methodology and associated tooling such as Jira and Azure DevOps for planning, taking and reporting.
  • Have demonstrable experience of providing a multi-disciplinary team, up to 15 people (front end developer, backend developers, software architects, infrastructure operators etc.)
  • Have demonstratable experience of building and maintaining SharePoint platforms on Windows virtual environment.
  • Demonstrate how you have formed and deployed a complete project team, with the right cultural fit, to deliver a successful major project, within a constrained timeframe.
  • Be able to start work by the latest possible start date detailed above
  • The staff you provide must have SC level security clearance
Nice-to-have skills and experience
  • Demonstrate experience of providing additional and/or value-added activities when acting as part of blended Delivery Team.
  • Demonstrate knowledge of, and willingness to recommend, creative and innovative solutions.
  • Articulate technical complexity to audiences with varying technical understanding
  • Demonstrate how one of your teams has developed a piece of work that has successfully passed GDS Digital Design Standards
  • Have a Microsoft Partner status that is supportive of the technical requirement

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
5
Proposal criteria
  • (20%) Your proposal should demonstrate your experience of Software Development (SharePoint, Office 365 and other languages), QA, Test/ Release Management and Business Analysis for a portfolio of digital projects.
  • (30%) Your proposal should demonstrate your teams’ experience/understanding of each of the essential criteria listed in the essential skills and experience section above.
  • (5%) Your proposal should demonstrate your approach and methodology to ensure that resources are successfully embedded (and measured) within DE&S, providing a one team ethos for delivery.
  • (10%) Your proposal should demonstrate your ability to scale a team to provide: Development, Business Analysis, QA and Test/ Release Management, giving examples of where this has been done successfully.
  • (5%) Your proposal should describe the team who’ll be doing the work and how they’ll work together. Include how you’ll manage their work and maintain quality.
Cultural fit criteria
  • (5%) Demonstrate how you have formed and deployed a complete project team, with the right cultural fit, to deliver a successful major Sharepoint-related project, within a constrained timeframe.
  • (5%) Demonstrate how you work as a team, manage collaboration, share best practice and motivate & maintain high levels of engagement within teams and how this links to our values.
Payment approach
Capped time and materials
Additional assessment methods
  • Reference
  • Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. Will you accept bids from resource management providers who will stand up a team to deliver this project?
Our award decision will depend on you being able to confirm that you are able to provide suitable resources to meet the requirement as set out in the advert. As a guiding rule a supplier offering their own resource rather than consultants would be our preference. The contract will be awarded to that supplier who is best able to meet our requirement.
2. Have the Authority selected technologies and an architecture against which the supplier will build the service or is part of the task to run a discovery to identify the most suitable technologies and architectures to solve the Authorities challenges?
Yes, the Authority have selected technologies and architecture against which the supplier will build the service. The Authority are using Microsoft Technologies, specifically SharePoint 2019 on premise, Microsoft SQL Server 2019 Enterprise Edition as the main tech stack for this work.
3. Is this requirement inside or outside IR35?
Off-payroll working rules (IR35) do not apply to this requirement.
4. Please can you advise if there is an incumbent in place that is already providing this service capability to the Authority?
This is a new requirement for the Authority therefore there is not an incumbent supplier in place.
5. Does the Authority expect that all 4 developers will have the same set of skills i.e. SharePoint,O365 and other mentioned skills or can the skill coverage be ensured across the 4 developers needed?
The Authority accepts that individuals have different areas of expertise / strengths. The Authority would like the team to be cross functional. Therefore, it’s desired everyone will be able to contribute but some individuals would have more in-depth knowledge.
6. It is stated that the supplier's resources will be expected to work onsite at Abbey Wood (Bristol), but that this is COVID 19 dependent. Could you provide any further expectation and/or confirmation on whether you anticipate phase 1 will be onsite or remote working?
The Authority expects phase 1 to be completed remotely due to the COVID pandemic. If the situation changes, alternative arrangements will be considered.
7. Can you confirm whether these roles are expected to be part-time or full-time? If part-time, how many hours per week?
The working pattern is to be agreed between the Authority and the winning supplier. A full-time working pattern at DE&S is 37 hours per week, however the supplier can decide how much time they believe they need to deliver the outputs as part of their tender submission.
8. Given the broad scope of this requirement, would it be possible to request a 1-week extension to the submission deadline?
Due to the immediate need for resources for Phase 1, we do not envisage extending the deadline for this requirement.
9. Given that Phase 2 starts in October, is the duration of Phase 1 expected to be 2 months?
The timelines are indicative, but may change. Ultimately, phase 1 of the requirement is for 5 resources to start immediately. Firm dates for phase 1 will be agreed between the parties prior to contract award.
10. Please confirm which elements of the ASPIRE programme this requirement is specifically focused on for Phase 1 and 2?
Phase 1 and 2 as specified in this requirement relates directly to the IS Enablers programme of work.
11. Can the authority please clarify what is meant by a ‘Windows virtual environment’?
We are using VMWare as the hypervisor for the windows operating systems. The requirement relates to the need for the developer to be able to maintain a SharePoint environment.
12. In relation to Q12, please can you clarify or elaborate what is meant by “Windows Virtual Environment”. Does it relate to a) experience with installing/hosting SharePoint on a virtual server or b) consuming SharePoint in virtual client environments?
We are using VMware for the development and pre-production environments. The requirement relates to the need for the developer to be able to maintain a SharePoint environment.
13. Can you clarify what Phase 2 of the Downselect process will consist of, following Phase 1 submission. Are you expecting supplier presentations or just tender proposals to be submitted? Please confirm the likely schedule for these activities?
Following the down-selection of suppliers, all of those shortlisted will be expected to provide a written proposal, presentation and reference. The written proposal template and details of the presentation will be provided to suppliers by 14/08/20. The expected return date for written proposals and references will be 21/08/20. We envisage that presentations will take place on the week commencing 24/08/20. Please note that all of these dates are indicative and are subject to change.
The deadline for asking questions about this opportunity was Monday 3 August 2020.