This opportunity is closed for applications

The deadline was Monday 20 July 2020
Defence Equipment and Support

Business Analyst to Support SharePoint 2019 Delivery

11 Incomplete applications

11 SME, 0 large

19 Completed applications

18 SME, 1 large

Important dates

Monday 6 July 2020
Deadline for asking questions
Monday 13 July 2020 at 11:59pm GMT
Closing date for applications
Monday 20 July 2020 at 11:59pm GMT


Specialist role
Business analyst
Summary of the work
Business Analyst to assist a transition from SharePoint10 to SharePoint19. With expert knowledge, the BA will run the discovery phase, informing Users of technology enabled process improvements.

Outputs. User Cases and Stories for all Users of SP19, a validated infrastructure System Requirements Document (to complement HLD) and business layer specification.
Latest start date
Monday 3 August 2020
Expected contract length
3 month target for outputs with a 3 month unfunded option
West Midlands
Organisation the work is for
Defence Equipment and Support
Maximum day rate
Up to £550 a day (inclusive of T&S and all fees)

About the work

Early market engagement
Who the specialist will work with
The specialist will work alongside the SPISN Requirement Manager, SPISN Project Manager and the System Operating Authority (SOA).
What the specialist will work on
Working alongside the Requirements Manager, the Specialist will be able to use their expert level technical understanding to educate Users on the increased functionality available in SharePoint19 and work on understanding the User and system requirements for infrastructure and Business layers for the SharePoint 2019 delivery. The Business Analyst will assemble the requirements into a coherent data set suitable for use on a Defence Competition.

Work setup

Address where the work will take place
Working arrangements
5 Days a week (Mon – Fri), normal working hours
Security clearance
SC required on Day 1 of appointment

Additional information

Additional terms and conditions
In the event that the post is vacated the Supplier shall ensure that it is filled within one working week by a candidate who meets the criteria of this competition with prior approval of the Buyer.

The Supplier and their representatives shall abide by:
DEFCON 5J(Edn 18/11/16)-Unique Identifiers
DEFCON 76(Edn 12/06)-Contractor’s Personnel at Government Sites
DEFCON 501(Edn 11/17)-Definitions and Interpretations
DEFCON 522(Edn 11/17)-Payment and Recovery of Sums Due
DEFCON 658(Edn 10/17)-Cyber
DEFCON 659A(Edn 02/17)-Security Measures
DEFCON 660(Edn 12/15)-Official-Sensitive Security Requirements
DEFCON 703(Edn 08/13)-Intellectual Property Rights - Vesting in the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • MOD SC clearance required on day one of the appointment due to the sensitivity of the role.
  • Experience of implementing SharePoint 2019
  • Expert level user
  • Proven experience of Analyst roles preferably in Government Roles
  • Experience of modelling business processes.
  • Experience of developing user stories and business requirements
  • Experience of working/engaging with stakeholders at all levels.
  • Effective communication skills including verbal, written and presentation skills
Nice-to-have skills and experience
  • BCS Diploma in Business Analysis
  • Experience in Agile Business Analysis
  • Data Analysis

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Is there a current incumbent
No, this is a new role for a project.
2. What is the IR35 status?
An IR35 assessment questionnaire has been completed, on this occasion IR35 does not apply, but that doesn't guarantee that it would apply in the future.
3. Does this role fall inside or out-side of IR35?
An IR35 assessment questionnaire has been completed, on this occasion IR35 does not apply, but that doesn't guarantee that it would apply in the future.
4. Will this be remote based for the duration of the contract?
The role requires working at User locations for the majority of the contract, this is because required IT connectivity is only available at User locations. Some remote working may be possible in the later phases.
5. Can you explain what this means?
"3 month target for outputs with a 3 month unfunded option "
The contract length is 3 months. There is an unfunded option of a 3 month extension if required. The Authority will notify the supplier if they plan to take up the 3 month extension.
6. is it based in the west midlands or Hereford when onsite?
The site location is Hereford.
7. Would you be looking to sponsor the right specialist?
The Authority will not be sponsoring any candidate for their SC clearance. SC must be in place on Day 1 of the contract