This opportunity is closed for applications

The deadline was Thursday 2 July 2020
Home Office Data Services & Analytics

Data Science Support Provision for Data Services & Analytics (DSA)

10 Incomplete applications

10 SME, 0 large

18 Completed applications

7 SME, 11 large

Important dates

Published
Thursday 18 June 2020
Deadline for asking questions
Thursday 25 June 2020 at 11:59pm GMT
Closing date for applications
Thursday 2 July 2020 at 11:59pm GMT

Overview

Summary of the work
Authority requires data science expertise to support;
• Development and deployment of machine learning models and information retrieval systems.
• Monitoring and making improvements to existing models and information retrieval systems.
• Migration of models to Cloud environment.
• Upskilling of Civil Service Data Science team and Home Office analysts.
Latest start date
Friday 4 September 2020
Expected contract length
24 months Maximum
Location
London
Organisation the work is for
Home Office Data Services & Analytics
Budget range
The Authority anticipates the service charges will be based on benchmarked costs around levels of technical resources at SFIA levels range of (3 and 5).
Professions rate caps will be applied to all standard roles to align with HO rate benchmarks e.g. SFIA 4 is £650 with full benchmarking guidance to be provided at RFP stage.
SFIA 1, 2,6 and 7 levels are not required.

About the work

Why the work is being done
Data Services & Analytics (DSA) is a centralised service within Home Office Enterprise Services Digital Data and Technology (DDaT) Directorate which has been at the forefront of efforts to re-imagine the department’s relationship with data. It has led the way in professionalising our approach to the acquisition and analysis of data, promoting dynamic insight-led and evidence-based decision-making tools and techniques.

The DSA Data Science provision is fundamental to the development of effective analytical data products and delivers on DSA’s vision to be at the leading edge of data analytics in Government.
Problem to be solved
The Data Science team is at the forefront of data analytics within the government. The Home Office is currently seeking a provider to support the completion of deliverables and on-going development of data products. The Home Office wish to engage a team to drive delivery and provide continued data science specialist support to the Data Science team, including transition of products into live service.
Who the users are and what they need to do
Users are typically business users from the Home Office family, who utilise DSA data products to triage, search and draw further insight from data. Occasionally users will be other Government bodies, from outside the Home Office family.
Early market engagement
None
Any work that’s already been done
The data science provision has been running for over four years and has delivered several data products, including:
• Triage product – Assess, prioritise and/or classify data for further processing.
• Enrichment product – Bulk search over integrated data sets.
• Search product – search over integrated data sets.
• Insight product – Identify and visualise trends in data.
• Enrichment – data and statistics aggregation and presentation.

Some of the existing DSA services are currently running on physical infrastructure, but the Data Science team will be required to support transition of these services to a cloud infrastructure.
Existing team
The existing team is composed of 30 Civil Servants, from Associate to Principal Data Scientist levels, supported by a small number of contract resource.

The successful supplier will be responsible for providing data science specialists to develop, maintain and monitor Machine Learning models and Information Retrieval products. They should actively take opportunities to exploit native AWS data science services and help to set the direction for transforming the way data science products are delivered in the cloud. The Authority specifically seeks a provider with the flexibility and processes to quickly provide surge resource to meet shorter periods of high demand.
Current phase
Beta

Work setup

Address where the work will take place
Work will be normally be carried out from a Home Office location primarily in Croydon, South London. Following the COVID-19 government guidance, the team will be required to remote work in a safe environment, and attend meetings via digital channels such as Skype for Business. Once the current restrictions are lifted, occasional remote working may be permitted with agreement from the relevant Product Managers and in line with Home Office policy.
Working arrangements
Likely to be a mixture of on-site and remote delivery depending on the individual project.
Once restrictions are lifted, the supplier will be required to collaboratively work on-site (5 days per week to allow sufficient stakeholder engagement and support to be provided). Supplier costs must be inclusive of all expenses. Supplier is required to use MS Project Online to provide time sheet information to I&P Finance on a monthly basis. The new supplier will be required to report to the Head of Data Science (or delegated representative), work collaboratively with live services representatives and report progress to the DSA PMO.
Security clearance
All proposed personnel must have SC level security clearance prior to starting work (with willingness to acquire resources with NPPV3 and DV clearance, as required). Any resource not in current possession of SC security clearance must be willing to undergo SC security clearance.

Additional information

Additional terms and conditions
The work will be progressed by several Statements of Work which may be based on fixed priced, T&M or Capped T&M as appropriate.

The Home Office will use the standard DOS 4 contract.

1.Travel expenses are payable for journeys outside the M25 (for Greater London based SOWs) otherwise pre agreed changes in line with HO Travel policy (subsistence is not payable).
2. Professions rate caps will be applied to all standard roles to align with HO rate benchmarks as stated in the ‘Budget Range Section'.

3. Seasonal furloughs may be required.

4. Maximum sub-contractor margin caps will be applied.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrable experience of developing new machine learning models and information retrieval products.
  • Demonstrable experience of maintenance and iterative improvement of existing models and information retrieval products
  • Demonstrable experience of applying a wide range of data science techniques methods, such as supervised machine learning, unsupervised machine learning, text analytics, network analytics, geospatial analytics
  • Demonstrable experience of developing analytical pipelines to process streaming data and provide near-real-time model results
  • Demonstrable experience of delivering data science products using a variety of suitable technologies, such as Python, SQL, Docker, GitLab, CI-CD, AWS, Neo4j, Gremlin.
  • Demonstrable experience of delivering data insight work (e.g. data exploration and production of reproducible research to share with customers
  • Demonstrable experience of delivering data analysis / exploration tools (e.g. interactive notebooks / data visualisation dashboards)
  • Demonstrable experience of managing machine learning products at all stages, from discovery to live service
  • Demonstrable experience of using leading edge analytical techniques and tools
  • Demonstrable experience of developing and deploying models and products in Cloud environment
  • Demonstrable experience of collaborating with business analysts, user researchers and customer product owners to understand requirements and translate into tractable analytical problems
  • Demonstrable experience of providing thought leadership for tackling data science problems.
Nice-to-have skills and experience
  • Demonstrate knowledge of legal, ethical and regulatory requirements relating to machine learning in the public sector
  • Provide evidence of experience in skills and knowledge transfer of cutting-edge data science tools and techniques
  • Account management able to provide summaries and clarity over day to day activities for Programme Managers.
  • Have demonstrable experience of working within a central government environment
  • Demonstrable (and recent) experience of supporting teams to meet the government’s Service Standard.

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
4
Proposal criteria
  • Team members and experience
  • Team Structure
  • Mobilise team
  • Flexible resources
  • Approach and methodology
  • Value for money
  • Identification of risks and dependencies and approaches to manage them
Cultural fit criteria
  • Ability to function effectively and collaborate in a multi-supplier environment
  • Working successfully in complex public sector organisations
  • Approach to proactive issue management, problem resolution and improving ways of working
  • Commitment to diversity, inclusion and tackling issues relating to bullying, harassment and discrimination
Payment approach
Capped time and materials
Additional assessment methods
  • Work history
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

5%

Price

35%

Questions asked by suppliers

1. Can you share the anticipated team size and team structure required?
It is up to the bidder to determine the size of the team dependent upon the requirements.
2. What is your budget?
The budget range is dependent on SFIA grades as listed in the requirements.
3. Is the engagement outside IR35?
It is up to the bidder to manage this.
4. How many FTEs/Consultants is required for the whole engagement and what's the budget range?
It is up to the bidder to determine the number of FTEs/Consultants required dependent upon the requirements, and the budget range is dependent on SFIA grades as listed in the requirements.
5. Can the Authority please provide a budget range for the two year period of work?
The budget range is dependent on SFIA grades as listed in the requirements.
6. Do you have a set timeline from shortlisting to contract award?
Anticipated Timeline:
Issue RFP to shortlisted bidders - 09 Jul 2020
RfP responses submitted - 16 Jul 2020
Successful supplier identified - 31 Jul 2020
Finalise contract with successful Supplier- 24 Aug 2020
Contract signature - 01 Sep 2020
Supplier starts - 07 Oct 2020
7. To assist in our understanding of the requirements, could the authority please provide a definition for and elaborate on the meaning of the following key phrases: "information retrieval products", "streaming data" and "data science problems"?
The queried terms are industry standard. Examples of their application in DSA can be found in the ‘Any work that’s already been done’ section, with further details to be provided at RfP stage.
8. Are there any incumbents or suppliers who are currently working with DSA on other projects?
DSA operates in a multi-supplier environment. The bidder should demonstrate ability to function effectively and collaborate in a multi-supplier environment, as specified in the ‘cultural fit criteria’ section.
9. Thank you for your previous responses regarding team structure and size. I understand that it is the responsibility of the supplier to determine this, but this is challenging without having more visibility of requirements.
Perhaps you could clarify by giving an indicative number of concurrent projects expected over the 24 month period?
DSA operates in an agile environment responding quickly to customer needs, so at point in time, we cannot accurately predict number of projects for the next 24 months. At present, the Data Science team is assigned to 7 projects of various sizes and stages of development. We particularly seek a supplier who can respond to surge demands should resource need to rapidly grow to meet demand. Further details on requirements will be provided at the RfP stage.