Home Office

C18664 Programme Manager Tooling and STP

Incomplete applications

26
Incomplete applications
24 SME, 2 large

Completed applications

82
Completed applications
76 SME, 6 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 20 May 2020
Deadline for asking questions Friday 22 May 2020 at 11:59pm GMT
Closing date for applications Wednesday 27 May 2020 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Programme manager
Summary of the work The programme manager will work as part of the Programme team reporting to the Programme Director and will engage with the different stakeholders from wider DDaT as well as all relevant portfolios / programme projects / work streams.
Latest start date Monday 15 June 2020
Expected contract length 2 years
Location London
Organisation the work is for Home Office
Maximum day rate £800

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with The programme manager will work with other members of the programme team and key stakeholders and suppliers to ensure it’s successful delivery.
The candidate will work across the organisation, including key stakeholder management at all levels to effectively plan monitor and control delivery of the agreed the outcomes.
What the specialist will work on Proactively monitoring progress, resolving issues and initiating appropriate corrective action;
Ensuring effective quality assurance and the overall integrity of delivery;
Monitoring expenditure and costs against delivered and realised benefits as the programme progresses;
Development and governance approvals for business cases;
Facilitating the appointment of individuals to project teams;
Managing communications with all stakeholders;
Managing risks to the programme's successful outcome;
Reporting the progress of the programme at regular intervals to the programme director.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place 2 Marsham Street, London SW1P 4DF /Croydon Campus/Other DDaT locations as required
Working arrangements A typical working day is 9am-5pm, however working outside of these hours may be required due to business/project need. The role requires flexibility as individuals may be required to work at any of the Customer premises and/or at supplier sites.
The role is outside of IR35.
Security clearance SC

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Travel expenses are payable for journeys outside the M25 where approved in advance by the customer and in line with Home Office Travel policy (subsistence is not payable).

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrable effective leadership, interpersonal and communication skills.
  • The demonstrable ability to command respect and to create a sense of community amongst the members of the project teams.
  • Demonstrable good knowledge of techniques for planning, monitoring and controlling programmes.
  • Demonstrable sound business case development and approvals skills, in a similarly complex environment.
  • Demonstrable good understanding of the public sector procurement process including negotiation with third parties.
  • Demonstrable good knowledge of budgeting and resource allocation procedures.
  • Demonstrable sufficient seniority and credibility to advise project teams on their projects in relation to the programme.
  • The demonstrable ability to find ways of solving or pre-empting problems.
Nice-to-have skills and experience
  • Demonstrable understanding of a range of structured programme and project management methodologies including Agile and PRINCE2.
  • Demonstrable experience working on large scale technical transformation programmes.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Work transparently and collaboratively in a no-blame culture, encouraging all to fail fast and learn from mistakes
  • Demonstrate experience of supporting and coaching other team members
  • Evidence their confidence to challenge the status quo
  • Evidence of taking responsibility for their work
Additional assessment methods
  • Reference
  • Interview
  • Scenario or test
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there an incumbent? No.
2. Can more information be provide about the programme? Key objectives of the workstream:

- Unify the tooling that DDaT uses for all build/support activity.
- Aggregate, consolidate and drive out economies of scale from the highly fragmented, disparate teams that do this work across DDaT (this team is one of many).
- Migrate existing users, programmes and projects onto the common tooling run by a central team. Shared Technology Products (STP) workstream is a product portfolio identified in the DDaT strategy established (June_2019) to:
• reduce the cost of ownership through sharing and reuse
• enable faster delivery of business products
• make our services more stable/reliable/maintainable/secure.
3. What SFIA level is this role? SFIA 5.
4. Will the programme manager be managing a HO team, third-parties etc.? Please can details be provided? Initially contractors, then the intention is for the programme manager to build a blended team of contractors, Professional Services and Civil Servants.
5. Will this role be home based during Covid, or will they need to be site based?
What opportunity, if any, is there for remote working?
The role will be home based / supplier site based during Covid related restrictions.
6. Amendment to the response to Q3 above:
What SFIA level is this role?
6.
7. Will you support SC applications for otherwise suitable qualified specialists?
Will the Home Office sponsor SC for a candidate who meets all the requirement but without SC?
Would accept CTC clearance?
Is clearance required prior to starting, or can this be sponsored?
Is clearance required prior to starting, or can this be sponsored?
Will you accept a candidate without SC, but still willing to go through?
What about people with lapsed SC or active SC, but expiring in 3-5 weeks?
Hi, will you consider sponsoring the right person for SC clearance or are you looking for only SC cleared candidates?
Ideally the successful specialist will hold current SC clearance as the clearance process will delay the service commencement (the administration of which is impacted by Covid). However, it is more important that the successful specialist is the most appropriately skilled and qualified and we will sponsor clearance for the right candidate.
8. Are you willing to sponsor SC clearance or must it be in place at start?
Good evening. Due to the current restriction on applying for SC Security Clearances, will you be willing to consider an applicant with a BPSS and a SC either 'In Progress' or waiting to be submitted?
Will the Home Office sponsor the candidate in getting clearance?
Will SC Clearance be provided for the right candidate or are you only accepting SC cleared candidates?
Would a specialist without existing SC clearance but eligible for one – be acceptable?
Ideally the successful specialist will hold current SC clearance as the clearance process will delay the service commencement (the administration of which is impacted by Covid). However, it is more important that the successful specialist is the most appropriately skilled and qualified and we will sponsor clearance for the right candidate.
9. The start date advises 15th June and location is London/Croydon. Due to the current pandemic, will this role be starting working remotely? Also once lockdown is over, what is the minimum number of days required on site (is remote working possible)? The role will be home based / supplier site based during Covid related restrictions. There after some home / supplier site working maybe appropriate.
10. What is meant by the terms Tooling and STP? Shared Technology Products (STP) are products that enable capability for one or more business products e.g. API Gateway. Tools are items used by teams within the DDaT Professions to collaborate, communicate and effectively deliver DDaT services.
11. You've mentioned a number of locations for this work – can you give an idea of where the majority will take place, or what the split will be? The majority of the work, once Home Office Covid working restrictions are relaxed, will be in Croydon and Marsham Street, Westminster.
12. I was wondering whether you could give more information on the team size & structure of the direct reports?
We have an associate who is very interested but wants assurance he's not taking a step back in seniority / remit.
The role will have will have 4 direct reports initially during the mobilisation phase of the programme.
13. Due to Covid-19 and the government restrictions on travel, is there an opportunity for this delivery manager to work from home majority of the time? How is the home office handling these particular health and safety requirements? Thank you. The HO have and continue to take measures to ensure people are able to work safely in their home environments and are advocates of healthy measures being adopted by the HO community in these unprecedented times.
14. We note that SC security clearance is a requirement for this role. Are you prepared to sponsor a suitable applicant through the process of renewing their security clearance or obtaining SC, if they have had a higher level of clearance in the past but it's now lapsed – or is it essential that they have current security clearance at SC before starting the role? The Home Office will sponsor clearance. Clearance must be in place prior to commencing the service.
15. a) What is the nature of the programme, and where is it in its lifecycle?
b) Is this IT, Business change, both?
c) Are there several, and what scale are they?
d) Where on the continuum are the programmes running – steadily, or in crisis?
e) Is there a programme framework to use, or will the programme need to define for itself?
a) and b) The programme is a technical delivery orientated programme but has a business change workstream to ensure the business benefits are realised and the converged Tool set is utilised.
c) we don't understand the question.
d) Initiation is underway, so steady.
e) DDaT have frameworks for delivery which will be adopted for this programme.
16. a) Would experience within any particular technologies be beneficial?
b) How would you describe the stakeholders? Are they engaged in and supportive of the project?
c) Roughly how large is the resource pool and budget they will be responsible for?
d) Is there anything you could see on a profile that would make it stand out?
e) What specific Tool or Tools will they be responsible for?
f) Will they be creating, maintaining or upgrading them?
a) Yes, the full scope has yet to be agreed, but Slack, Jira and Confluence will be among the list
b) The stakeholders are DDat and are supportive and recognise the importance of this programme of work for the wider benefit of DDaT
c) 4 Direct Reports initially. The final budget will be determined once the business case has been developed, in the interim there is a small budget to enable the mobilisation of a small team and activities to agree scope etc.
d) Ideally the successful candidate will have appropriate and suitable experience to the role requirement.
17. Q16 continued.... e) The scope of the Tooling is part of the mobilisation phase of the programme.
f) A mixture, rationalising, potentially upgrading and convergence to new infrastructure environment