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Defence Equipment and Support

Business Analyst to support SharePoint 2019 delivery

18 Incomplete applications

16 SME, 2 large

11 Completed applications

11 SME, 0 large

Important dates

Monday 18 May 2020
Deadline for asking questions
Monday 25 May 2020 at 11:59pm GMT
Closing date for applications
Monday 1 June 2020 at 11:59pm GMT


Specialist role
Business analyst
Summary of the work
Business Analyst to run a discovery phase to understand SharePoint 2019 requirements, and produce the following outputs:
Use Cases and User Stories for all Users of SP19
Produce a validated System Requirements Document for infrastructure (to complement High Level Design) and business layer requirements in the form of a specification
Latest start date
Tuesday 30 June 2020
Expected contract length
3 months target for outputs but no longer than 6 months
West Midlands
Organisation the work is for
Defence Equipment and Support
Maximum day rate
up to £550 a day inclusive of all fees

About the work

Early market engagement
Who the specialist will work with
The specialist will work alongside the SPISN Requirement Manager, SPISN Project Manager and the System Operating Authority (SOA).
What the specialist will work on
Working alongside the Requirements Manager, the Specialist will work on understanding the User and system requirements for infrastructure and Business layer for the SharePoint 2019 delivery. The Business Analyst will assemble the requirements into a coherent data set suitable for use on a Defence Competition.

Work setup

Address where the work will take place
Working arrangements
5 Days a week, normal working hours
Security clearance
MOD DV required on Day 1 of appointment

Additional information

Additional terms and conditions
In the event that the post is vacated the Supplier shall ensure that it is filled within one working week by a candidate who meets the criteria of this competition with prior approval of the Buyer.

The Supplier and their representatives shall abide by:
DEFCON 5J(Edn 18/11/16)-Unique Identifiers
DEFCON 76(Edn 12/06)-Contractor’s Personnel at Government Sites
DEFCON 501(Edn 11/17)-Definitions and Interpretations
DEFCON 522(Edn 11/17)-Payment and Recovery of Sums Due
DEFCON 658(Edn 10/17)-Cyber
DEFCON 659A(Edn 02/17)-Security Measures
DEFCON 660(Edn 12/15)-Official-Sensitive Security Requirements
DEFCON 703(Edn 08/13)-Intellectual Property Rights - Vesting in the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • MOD DV clearance required on day one of the appointment due to the sensitivity of the role.
  • Experience of SharePoint 2019
  • Proven experience of Analsyst roles preferbly in Government Roles
  • Experience of modelling business processes.
  • Experience of developing user stories and business requirements
  • Experience of working/engaging with stakeholders at all levels.
  • Effective communication skills including verbal, written and presentation skills
Nice-to-have skills and experience
  • BCS Diploma in Business Analysis
  • Experience in Agile Business Analysis
  • Data Analysis

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Transparent and collaborative when making decisions
  • Have a no-blame culture and encourage people to learn from their mistakes
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Is there a current incumbent?
No, this is a new role for a project.
2. Will you accepting DV Lapsed person.
No. DV must be in place from day 1.
3. The spec says Hereford 5 days, normal hours. – Is there flexibility in this pattern to allow for remote (some remote) working?
Some remote working would be acceptable but within reason. Remote working would need to be agreed with the Project Manager.
4. Is there are flex above the day rate cap?
There is no flexibility above the day rate
5. will you be accepting DV Lapsed on 12th May 2020
DV must be in place on Day 1 of the contract
6. Our consultant hold a PVG check which is a partial clearance and includes things like a criminal records check. Would that be sufficient to start the engagement?
MOD DV must be in place on day of contract.
7. Is this role deemed In/Outside IR35?
An IR35 assessment questionnaire has been completed, on this occasion IR35 does not apply, but that doesn't guarantee that it would apply in the future.
8. Please advise if this role is inside or outside IR35
An IR35 assessment questionnaire has been completed, on this occasion IR35 does not apply, but that doesn't guarantee that it would apply in the future.
9. If the candidate requires MOD DV clearance will the MOD or another sponsor our candidate to go through this clearance check before they start?
The Authority will not be sponsoring any candidate for their DV clearance.