Army Headquarters, Andover

700472371 - PROVISION OF DLMC DEPUTY PROGRAMME MANAGER copy

Incomplete applications

30
Incomplete applications
29 SME, 1 large

Completed applications

45
Completed applications
40 SME, 5 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 23 March 2020
Deadline for asking questions Wednesday 25 March 2020 at 11:59pm GMT
Closing date for applications Monday 30 March 2020 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Programme manager
Summary of the work The DLMC Programme Manager requires a temporary Deputy Programme Manager to help establish the conditions for successful delivery of the DLMC Programme across Defence in a number of strategic aspects of Programme start-up activity.

Cyber Risk Assessment Reference for this requirement is RAR-4BVH46FR (Low)
Latest start date Monday 18 May 2020
Expected contract length up to 12 months
Location South East England
Organisation the work is for Army Headquarters, Andover
Maximum day rate

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with The Deputy Programme Manager will be working with MOD Crown Servants and other contractors that are already working on the programme, including delivering live services in both Andover and Corsham.
What the specialist will work on Mandate. Supporting the development, staffing and endorsement of the Programme Mandate.
Governance. Supporting the transfer of the programme to the Defence People Portfolio.
Sponsorship. Supporting the establishment and maintenance of the Sponsorship Group model.
Approvals. Supporting the development and staffing of Programme-level Business Cases.
Digital Transformation. Support to identifying lessons from DLMC’s drive to enable the conditions for digital transformation programmes to succeed.
Benefits Realisation. Supporting the establishment of the ‘Benefits Realisation’ workstream.
Team Management. Supporting the oversight of individual and team outputs.
Strategic Programme Management Support. Acting as the Deputy Programme Manager during this 12-month period.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Army HQ, Andover
Working arrangements The postholder will be required to work on site in Andover a minimum of 3 days per week with travel to other MOD sites required to fulfil the needs of the role. A laptop will be provided for remote working. Expenses will be paid in accordance with MOD policy (e.g. travel away from Andover, overnight accommodation/subsistence).
Security clearance SC clearance is required for this role.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions DEFCON 5J (Edn 18/11/16) Unique Identifiers, DEFCON 76 (Edn 12/06) Contractors on site, DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form, DEFCON 513 (Edn 11/16) Value Added Tax, DEFCON 516 (Edn 04/12) Equality, DEFCON 518 (Edn 02/17) Transfer, DEFCON 531 (Edn 11/14) Disclosure of Information, DEFCON 534 (Edn 06/17) Subcontracting/Prompt Payment, DEFCON 537 (Edn 06/02) Rights of Third Parties, DEFCON 550 (Edn 02/14) Child Labour/Employment Law, DEFCON 566 (Edn 12/18) Change of control of contractor, DEFCON 642 (Edn 06/14) Progress meetings, DEFCON 658 (Edn 10/17) Cyber, DEFCON 694 (Edn 07/18) Accounting for Property of the Authority

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Demonstrable experience within the last 2 years of strategic ‘client-side’ support in the management of a MOD digitally-enabled transformation programme, including development of governance structures and benefits mapping across Commands.
  • Demonstrable experience within the last 2 years of the development of a programme mandate in conjunction with key stakeholders.
  • Demonstrable experience within the last 2 years of engagement wide range of strategic stakeholders to secure buy-in to programme vision and benefits.
  • Demonstrable experience within the last 2 years of stakeholder analysis and designing effective interventions to influence strategic decision making.
  • Demonstrable experience within the last 2 years of supporting the upskilling and wider awareness of crown servants in digital transformation themes and approaches.
  • Thourough understanding of the GDS Technology Code of Practice and Government Service Standard and a recognition of the applicability of these standards to a MOD digitally-enabled transformation programme.
  • Thorough understanding of the challenges in the applicability of JSP655 Defence Investment Approvals policy to a MOD digitally-enabled transformation programme.
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Able to communicate effectively with staff, technical SMEs and senior management to identify pragmatic solutions to problems within a resource constrained environment.
  • Recent proven experience of an open, transparent and collaborative working relationship at all levels with excellent communication and co-ordination skills when conducting daily stand-ups, team meetings, presentation and demonstrations.
  • Demonstrate an ability and willingness to work collaboratively within a multi-vendor delivery environment to achieve outcomes.
  • Demonstrate an ability and willingness to challenge the status-quo with a no blame culture and encourage people to learn from their mistakes.
Additional assessment methods Interview
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there a current or preferred incumbent? There has been no Deputy Programme Manager in post.
2. What is the budget for this task? The Authority will not be releasing the budget, as we want to achieve value for money through competition
3. What is the rate for this role? The Authority has no rate for this role.
4. Please can you advise the proposed day rate? The Authority has no proposed day rate.
5. Is there a current incumbent? There has been no incumbent, this is a new role.
6. Is there a current incumbent in the role? There is no current incumbent in the role.
7. Given the current climate, is remote-working going to be available? The "working from home where possible" directive provided by Government will apply to this requirement until such time as the restrictions are lifted.
8. What is the maximum day rate for this role and will it be inside IR35? There is no maximum day rate. This role is outside of IR35
9. What is the IR35 status? This role is outside of IR35
10. What is the earliest start date for the role? Not before 18 May 2020 but timelines may be impacted by the current response to COVID-19
11. There are number of specific essential requirements ( bullet point 1, 6 and 7) which make a reference to" MOD digitally-enabled transformation programme". These will restrict organisations which have not worked with MOD in such programme. Will the authority be able to expand this to "UK public sector digitally enabled transformation programme in order to enhance competitiveness and recognise that these are transferable skills within the wider public services sector. The Authority can expand for point 1 to "UK public sector digitally enabled transformation programme, but for points 6 & 7 these relate specifically to MOD approvals processes and so it is essential that bidders have experience in this.
12. Is this role inside or outside IR35? This role is outside of IR35
13. Under the current circumstances, will you be able to on-board straight way to Work from home basis? The "working from home where possible" directive provided by Government will apply to this requirement until such time as the restrictions are lifted
14. Have you completed the Gov.uk employment status checker for this requirement? If so, is the requirement Inside or Outside IR35? This role is outside of IR35
15. What rank/grade of military/civil servant is the Deputy Programme Manager deputy to? The Programme Manager is a grade B2
16. Is the need for a Deputy Programme Manager based upon Programme Manager capacity, gapping, or has it always been planned to create the role? The creation of the Deputy Programme Manager has come about due the changing circumstances within the Programme
17. Can the authority confirm whether it considers the role to be inside or outside IR35? This role is outside of IR35
18. How will tasks be divided between the Programme Manager and the Deputy Programme Manager (this role)? The Programme Manager will direct the specific tasks requested of the Deputy Programme Manager.
19. The duration is described as 'up to 12 months'. For what duration will contract be raised for? Is there possibility for the engagemet lasting longer than 12 months and, if so, would extension require a further tender? There will be recruitment activity taken in parallel to this contract and handover is expected from the Deputy Programme Manager during the 12 month period.  There is no anticipated extension for this requirement.
20. Approximately how many people will the Deputy Programme Manager be expected to manage? There will be no direct line management required by the Deputy Programme Manager.  However, it is expected that the successful person demonstrates leadership across the team (less than 10)  in all activities.
21. The most recent edict from Government to ‘only go outside for food, health reasons, or essential work’, changes the ‘working from home where possible’ position. Is this deemed to be essential work, and how will remote connectivity (provision of laptop) be addressed should such restrictions not be lifted prior to 18 May? The "working from home where possible" directive provided by Government will apply to this requirement until such time as the restrictions are lifted. We have already considered the issuing of a laptopband are actively looking into ways we can continue to work without MODNET laptops.
22. A few of the essential skills are based around MOD experience specifically, does this mean if the specialist hasn't worked for the MOD / Army they will be unsuccessful? This is a Defence wide programme requiring the ability to engage early with stakeholders from across MOD and to understand command structures and ways of working in MOD that are different to many other government departments.  Previous experience would enable a successful individual to “hit the ground running”, make progress quickly and present the Programme in a more positive light than someone who would need longer to understand and get to grips with the role.  That said, we operate a level playing field and would consider all suitably qualified candidates.
23. Could you clarify if the main focus of the role is on deep technical capability/understanding of digital transformation or on the experience, skills and leadership required to successfully manage and deliver major programme transformation at this level? The role will support the programme during its changing needs over the 12 month period, including delivery phase, which will involve development of technical services and associated transformation activities. The ideal candidate for Deputy Programme Manager would have skills/experience/knowledge to be able to understand and manage digital transformation and technical matters (supported by SMEs) whilst also demonstrating the essential skills and experience outlined in the advert.
24. Will you provide the security clearance sponsor for the successful candidate for this role? We are awaiting direction on the impact of COVID-19 on progressing of clearance applications. New clearances are currently being paused. In normal circumstances, the Authority would sponsor any successful candidate through clearance process.