Awarded to Bentley Systems (UK) Limited

Start date: Monday 2 March 2020
Value: £440,000
Company size: SME
The Palace of Westminster Restoration & Renewal Programme

Data and Information Services Foundation Architecture

8 Incomplete applications

7 SME, 1 large

4 Completed applications

3 SME, 1 large

Important dates

Tuesday 28 January 2020
Deadline for asking questions
Tuesday 4 February 2020 at 11:59pm GMT
Closing date for applications
Tuesday 11 February 2020 at 11:59pm GMT


Summary of the work
Design and develop plans to implement initial data architecture components: a virtual computer aided design environment,
develop data rather than file based survey data sets,
design a master data management service initially to integrate with SharePoint, and become the enterprise MDM platform and
develop a technique to solicit design requirements.
Latest start date
Monday 24 February 2020
Expected contract length
12 weeks
Organisation the work is for
The Palace of Westminster Restoration & Renewal Programme
Budget range

About the work

Why the work is being done
Often major capital projects often get swamped by data rather than informed by relevant timely fact based information. The R&R programme have defined a vision for data architecture which now needs to be designed and plans put in place to develop the first elements ready for the substantiation of new bodies to oversee its delivery and the progression through RIBA design stages.
Problem to be solved
Following the development of a programme data and information service strategy, data consistency, quality, security and integrity is critical to the success of the programme.
A number of capabilities need to be developed to ensure that we deliver against that strategy.
This procurement is for the services of a partner to design and develop plans to deliver the first components of this strategy which includes:
an integrated Master Data Management Platform,
virtual desktop for Computer Aided Design,
initial set of use cases and framework for developing design requirements and
the early development of data rather than document driven transactions.
Who the users are and what they need to do
As a producer of programme data I need to ensure that it is tagged with consistent set of properties whenever it is produced.
As a consumer of data on the programme I need to be able to recognise related data sets wherever I find them.
As a custodian of programme data I need to have assurance that it is held and administered securely and consistently.
Early market engagement
Any work that’s already been done
A discovery report, vision statement and approach to data architecture for the programme has been created and approved.
Existing team
The supplier will be working as part of a data and digital programme made up of a number of related workstreams organised by business capability. This work will be part of the Data and Information Services Workstream, reporting to the Head of Data and Information services. The supplier will be expected to work alongside the engineering team, information management team and technical design team for the data and digital programme.
Current phase

Work setup

Address where the work will take place
Central London
Working arrangements
The team will be asked to work face to face with key stakeholders within the core programme team and selected suppliers. This will primarily involve working in Westminster area, and travel to other programme suppliers offices within London.
Work will progress both on and off site as required.
Security clearance
Parliamentary Security Clearance will be required. No other government clearance is valid.

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Demonstrate 10 years or more experience in developing data architecture services for major programmes in the built environment
  • Evidence that supports where you have implemented a real time central master data management platform for a major construction project.
  • A comprehensive understanding of leading CAD Management software providers globally to be able to draw upon the best technology available and understand their product roadmaps.
  • Evidence of deliverying complex multi strand data projects to tight time scales
  • Evidence of the ability to draw upon a network of digital leaders, from other major captial prorgrammes, central government and the supply chain.
  • Evidence that you have a structured approach and methodology for the delivery of projects
  • Evidence of your ability to integrate solutions within an IT infratructure provided by third party suppliers.
Nice-to-have skills and experience

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How many suppliers to evaluate
Proposal criteria
  • Proposed Delivery Team
  • Approach and Methodology
  • Case Studies
  • Schedule
Cultural fit criteria
  • Work as a team with our organisation and other suppliers
  • Be transparent and collaborative when making decisions
Payment approach
Capped time and materials
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Could the Authority share the discovery report, vision statement and approach to data architecture for the programme?
This information is restricted and will be made available to the successful supplier, following completion of parliamentary security clearance.
2. Is there a current incumbent or a preferred bidder?
There is an incumbent.
3. Will you help obtaining the required level of security clearance?
Yes, we will facilitate parliamentary security clearance, however you must confirm your own BPSS.
4. We understand that the deadline for these 100-word evidence-based responses is the 11th February, and the latest start date for the work is the 24th February. In order to meet this start date, could you please confirm the timeline and process for the shortlisting and proposal submission / evaluation stage of the procurement?
Questions can be asked between now and Tuesday 4th of Feb 2020.
Supplier Responses required by close of play Tuesday 11th of Feb 2020.
Those shortlisted will be contacted by 17:00 Wednesday 12th of Feb 2020
And asked to provide a proposal by close of play Tuesday 18th of Feb.
The proposal will be scored against the proposal criteria stated in the DOS advert. Successful and unsuccessful candidates will be informed close of play on Friday 21th of Feb.
If Parliamentary Security Clearance is not achieved in time we will allow flexibility in the start date.
5. In order to prepare our response to the proposal, should we be shortlisted, could you please provide more information about the proposal requirements we will need to meet, such as page limits / format?
Proposed delivery team: Bios (300 words maximum) and day rates of up to 5 key individuals. We will apply our own resourcing model to these rates to assess price.
Approach & Methodology (800 words maximum) excluding graphics to include suggested deliverables.
Case Studies ( 3 x 400 word maximum) covering any of:
• Master Data Management Solutions and integrated data architecture,
• Design requirement specifications
• Building complex design platforms or
• transitioning file based surveys to richer data sets.
Schedule: (400 words maximum)
Propose a schedule for the provision of the deliverables.
6. Please can you confirm whether a MS Project-based Gantt chart can be included to support the schedule response in the proposal? If so, would the text within this chart be included in the 400-word count?
Words within the Gantt Chart would not be counted towards the 400 word count maximum.
7. Can you confirm whether an organogram can be provided to support the response to the proposed delivery team? (This will set the context for the 5 key members, who will be included as bios.)
Please do not provide an organogram.