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Home Office/ Her Majesty’s Passport Office

Home Office- Her Majesty’s Passport Office – Senior Business Analyst

29 Incomplete applications

25 SME, 4 large

52 Completed applications

49 SME, 3 large

Important dates

Tuesday 28 January 2020
Deadline for asking questions
Thursday 30 January 2020 at 11:59pm GMT
Closing date for applications
Tuesday 4 February 2020 at 11:59pm GMT


Specialist role
Business analyst
Summary of the work
Business Analyst will build and support HM Passport Office’s Digital resource requirements over the next 2 years. Capturing technical and business requirements fit for the assurance of procurement documents. Including analysing the right procurement route to put in place contracts that meets our current and future digital procurement needs.
Latest start date
Monday 24 February 2020
Expected contract length
18 months total. Initial 6months, further period up to 12 months depending on needs& performance
Organisation the work is for
Home Office/ Her Majesty’s Passport Office
Maximum day rate

About the work

Early market engagement
Who the specialist will work with
The specialist will work part of the Digital Procurement team which is made up of a Project Manager, Commercial Lead, Business Analyst and Contractor Resource Lead. They will also be required to work alongside business stakeholders (internal and external to HMPO) to capture technical and business requirements.
What the specialist will work on
Business Analyst is required to work on supporting a number of procurements to establish contracts that support HM Passport Office’s digital resource requirements over the next 2 years. The specialist will be required to capture and analyse digital requirements to build resource profiles, procurement documents and invitation to tender exercises using existing government framework agreements.
They will be responsible for interpreting cost models containing financial data for the procurements and support the Digital Procurement team in gaining government project governance approvals. Therefore, will need to have experience of working with Government Procurement Frameworks and procedures.

Work setup

Address where the work will take place
Her Majesty's Passport Office, based in London
Working arrangements
Work is based in London and will involve the supplier being on site at least 5 days per week to work collaboratively with their team and wider Home Office/ HM Passport Office teams. Working from home arrangements can be discussed and agreed with the project manager.

Travel to regional sites may be required, expenses incurred from travel outside of the M25/Greater London will be subject to H.M. Passport Office Travel and Subsistence Policy. Responsibility for Travel and expenses remains with the supplier.
Security clearance
SC Clearance is required. HM Passport Office will support the clearance process.

Additional information

Additional terms and conditions
Breakpoints to assess progress and quality will be set by mutual agreement.

We expect this engagement to be outside IR35; however, status is assessed on a case-by-case basis. Standard Government Terms and Conditions for Expenses as covered in the DOS Contract.

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Evidence of experience in Business Analysis – Large procurements for Digital services or resources
  • Experience of working with Government Procurement Frameworks and procedures.
  • Evidence in being able to define business and technical requirements in conjunction with business stakeholders as part of a government procurement.
  • Evidence of translating complex technical requirements into procurement documents and invitation to tender
  • Evidence of strong stakeholder management skills, and the ability to communicate and build relationships effectively with a broad range of people (including suppliers), both verbal and in writing
  • Experience of engaging with suppliers and stakeholders to agree process designs
Nice-to-have skills and experience
  • Working with CCS Technical Services Framework agreement
  • Existing SC Clearance

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
Cultural fit criteria
  • Leadership skills; taking responsibility of their work and being organised
  • Self-starters who inspire others to action.
  • Be transparent and collaborative when making decisions.
  • Work well in a team within our organisation.
  • Ability to work with stakeholders and teams who have complex technical expertise
  • Form effective relationships with internal team, stakeholders and suppliers
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. This advert replaces: Home Office- Her Majesty’s Passport Office – Senior Business Analyst- 11714
This advert replaces: Home Office- Her Majesty’s Passport Office – Senior Business Analyst- 11714
2. Is there a current incumbent?
There is no incumbent in post
3. Is DV clearance an appropriate level of clearance or will it have to be transferred to SC?
An answer asap would be appreciated as we need time to complete application before deadline.
Valid DV clearance will be accepted and will not need to be transferred to SC.
4. Which London office will be the base location for this role?
Base location will be Clive House, SW1 you may be required to visit other HMPO site in Victoria or other regional offices.
5. Hi, will you be providing a Status Determination Statement confirming Outside IR35 Status?
We can confirm that this requirement falls outside IR35.
6. Nice-to-have skills and experience:
Working with CCS Technical Services Framework agreement – for a specialist what are you looking for with this question?
We would like to understand whether the candidate has experience and knowledge of Crown Commercial Services: Technical Services Framework agreement.
7. Would it be helpful for the specialist to bring project management experience in order to assist the existing PM as appropriate?
Project Management experience is not essential.