Restoration & Renewal Programme (UK Parliament)

Information Management subject matter expert for major heritage construction project

Incomplete applications

16
Incomplete applications
16 SME, 0 large

Completed applications

14
Completed applications
12 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Wednesday 11 December 2019
Deadline for asking questions Wednesday 18 December 2019 at 11:59pm GMT
Closing date for applications Wednesday 25 December 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Technical Architect
Summary of the work Additional subject matter expert resource to guide information and data management capability building by the Sponsor Body and Delivery Team of the Restoration & Renewal Programme, as they become substantive legal entities under the Parliamentary Buildings Bill/Act 2019.
Latest start date Monday 20 January 2020
Expected contract length 6-9 months
Location London
Organisation the work is for Restoration & Renewal Programme (UK Parliament)
Maximum day rate

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with Information management team of approx 12, including information control service provider and interfacing with numerous digital service suppliers.
What the specialist will work on This role wil support the Head of Information Management during the process of replicating, customising and/or complementing the Parliamentary Information Management model within the R&R programme. The successful candidate will use their expertise and knowledge of other challenging information governance cases to help the Programme to quickly build its capability and clarify policy. The specialist will primarily inform the policy and process production by others in the team, but may be called upon to write and produce content if no other resource can.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place 7 Millbank London
Working arrangements Typically, onsite 5 days a week; some remote working is possible when appropriate.
Security clearance The specialist will have to undergo Parliamentary security clearance; other clearances do not expedite this. The only exception is if the specialist already has a Parliamentary pass.

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions Parliament's Mandatory Terms for External Contract Agreements (available upon request)

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have 5+ years experience directing information governance
  • Have 5+ years experience of information management/assurance consultancy
  • Demonstrate experience of governmental/public sector information governance
  • Demonstrate experience of providing advice and guidance on establishing a set of information management services including governance and assurance on a programme or major project
  • Demonstrate experience managing information in a complex and dynamic stakeholder landscape
  • Demonstrate experience producing and reviewing information management policies and processes in a dynamic environment
  • Demonstrate ability to quickly assess business requirements in order to produce interim and long term policies and strategies
  • Demonstrate experience of overseeing data sharing agreements and other means of communicating information management requirements
  • Demonstrate experience managing information for and with a complex supply chain
Nice-to-have skills and experience
  • Have experience of managing information on a heritage programme or major project
  • Have experience of defining information requirements as a sponsor, client or employer's agent
  • Have experience adapting ISO 19650 and/or its precursor standards to suit a major programme and/or estate

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Advocate for future users of programme information while supporting programme delivery
  • Encourage collective responsibility for programme information and data in a construction programme environment
  • Continuously improve ways of managing information, reflecting on success and failure while simultaneously looking for opportunities and innovations
  • Operate in the best interests of the programme and future users of information, commercially agnostic while seeking out and listening to the needs of customers and stakeholders
Additional assessment methods Interview
Evaluation weighting

Technical competence

40%

Cultural fit

10%

Price

50%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. What is the IR35 status of this role? As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
2. Do you have a guideline daily rate you'd expect for this position please? This post has been approved against a maximum day rate of £1250, ex VAT.
3. Is there a current incumbent? There is a Head of Information Management currently in place, directing a plan of work which includes the various information and data standards, policies, agreements and processes for the new bodies. This post has no incumbent however the candidate would be working for the Head of Information Management, complementing their experience and knowledge to speed up delivery of key outcomes and outputs.
4. Is there a current or preferred supplier for this role please? No
5. How soon after the closing date will interviews take place in the next stage? Interviews will be held between January 7 and 10, with spill over into the next week only if necessary.
6. What is the maximum budget for this task? Please see the maximum day rate and expected contract length as published.
7. Evaluation criteria says 50% importance given to price. Any idea what sort of price you are expecting? (including the agency commission). Please see answer 5 for the maximum budget. Day rates below this budget will then be evaluated against each other.