Government Digital Service, part of Cabinet Office

WP1828: Global Digital Marketplace alpha - implementing open contracting data in procurement systems

Incomplete applications

5
Incomplete applications
4 SME, 1 large

Completed applications

4
Completed applications
4 SME, 0 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 6 December 2019
Deadline for asking questions Friday 13 December 2019 at 11:59pm GMT
Closing date for applications Friday 20 December 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work Technical and strategic support of implementation of the Open Contracting Data Standard (OCDS) for up to 8 stakeholders across Indonesia, Malaysia, Mexico and South Africa. Develop further evidence on how OCDS can support the implementation of other workstreams and use this learning to build the capability of Digital/Technology buyers.
Latest start date Monday 3 February 2020
Expected contract length 6 months + possible extension of up to 6 weeks
Location London
Organisation the work is for Government Digital Service, part of Cabinet Office
Budget range £237,058+ VAT (Expenses budget is excluded from this figure)
As this contract spans two financial reporting years, the successful supplier is requested to invoice up to £182,640 including VAT and all travel expenses incurred, before the end of the 2019/20 financial year. This forecasted figure may be updated when the call-off contract is finalised.

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done Discovery work was undertaken between February and June 2019 to understand the maturity of in-scope governments (national and sub-national) in terms of Open Contracting Data. The discovery identified opportunities and gaps, which have been reviewed with in-country stakeholders to define specific opportunities to support the implementation of the Open Contracting Data Standard (OCDS) in procurement systems.

Opportunities to provide strategic and technical support to OCDS implementation in new and existing procurement platforms are emerging and we expect this piece of work to include up to 8 stakeholders (national and subnational) across 4 countries (Indonesia, Malaysia, Mexico and South Africa).
Problem to be solved The Open Data Barometer Global Report fourth edition found that data needed for civil society to hold governments to account (e.g. data on budget/spending/contracting/company registers) is often:

- missing
- hard to find
- highly opaque
- the least open
- not machine-readable

Although governments’ procurement and contracting data may be available online, poor data quality makes it hard to use and derive value from. The Barometer found that for contract data available online, quality on implementation was relatively low:

- 12% available for bulk download
- 16% open-licensed
- 28% machine-readable

The implementation of the Open Contracting Data Standard (OCDS) in transactional procurement systems is crucial to address this gap in data availability, quality and interoperability.

In the discovery on other nations’ open contracting data capabilities, we found that for 4 of the 5 countries currently in scope for the programme, the publication level of their procurement data to OCDS is basic, with one in-scope country being intermediate, while their rating according to the Open Contracting Partnership’s 5-star approach varied between 1 and 3 stars.
Who the users are and what they need to do As a citizen, I need to know my government is being fair, open, transparent when deciding how taxpayers’ money should be spent, so that I trust they’re delivering better public services.

As a supplier to government, I need to know that buyers are evaluating me fairly and without discrimination during procurements, so that I trust they’re stimulating competitive markets.

As a researcher or journalist, I need to easily analyse bulk datasets on government procurement and contracting, so that I can hold institutions to account for decisions that affect public spending.
Early market engagement Please see the following document for general background information regarding the Global Digital Marketplace Programme:

https://docs.google.com/document/d/1YctSv-mjbY9gTZyNLu5IMtklFNJz8iiE7Nx8AzxD3WA/edit

GDS engaged with the market in August 2019, details of which (including what was discussed) have been published as a GDS blog post titled ‘Engaging UK suppliers in the Global Digital Marketplace Programme alpha phase’ https://gds.blog.gov.uk/2019/08/12/engaging-uk-suppliers-in-the-global-digital-marketplace-programme-alpha-phase/
Any work that’s already been done Discovery work was undertaken between February and June 2019 to understand the maturity of in-scope governments (national and sub-national) in terms of Open Contracting Data.

Deliverables included an OCDS Alignment Report that shows how aligned each of the in-scope country’s procurement systems are to the Open Contracting Data Standard (OCDS). It shows where OCDS will be effective and where gaps might lie.
Existing team The core Global Digital Marketplace team consists of:

- Director
- Head of Delivery
- Head of Product
- Head of Business Ops
- Regional Product Managers
- Regional Delivery Managers
- Skills and Capabilities Lead
- Standards and Assurance Lead
- Subnational Government and Technology Sector Engagement Lead
- Commercial Expert

The successful supplier will also be expected to align and where appropriate collaborate with other suppliers for the programme, commissioned under WP1823 (discovery of national and subnational governments) and WP1824 (ICT commissioning guidelines and associated KPIs), as advertised on the Digital Marketplace.
Current phase Alpha

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Address where the work will take place - The Government Digital Service is based in the White Chapel Building, 10 Whitechapel High Street, London, E1 8QS.

The supplier will be able to work remotely and will not have to be based in this office as the work will require international travel.
Working arrangements As these outcomes are likely to be achieved by providing strategic and technical support to national and sub-national governments across the world, GDS anticipates that this work will be predominantly carried out remotely. Some in-country visits may be required. Expenses will be capped at the Cabinet Office subsistence guidance for international travel.

GDS will share with the successful supplier, details of in-country stakeholders from national and subnational governments and non-government organisations, as well as findings from our discovery work.

Any contact with the GDS team will take place remotely or at the White Chapel Building.
Security clearance Security Check (SC) minimum

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions "All expenses must be pre-agreed with between the parties and must comply with the Cabinet Office (CO) Travel and Subsistence (T&S) Policy."

"All vendors are obliged to provide sufficient guarantees to implement appropriate technical and organisational measures so that the processing meets the requirements of GDPR and ensures the protection of the rights of data subjects. For further information please see the Information Commissioner's Office website:https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/"

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have an in-depth understanding of open data standards in government contexts (e.g. supporting more open and transparent government, the benefits case, civil society use cases, etc)
  • Have an in-depth understanding of open data principles and research, user-centred research, and associated methods, tools and techniques that support these
  • Have technical knowledge to support the implementation of the Open Contracting Data Standard in digital procurement systems
  • Ability to communicate with stakeholders clearly and regularly, and advocate for user needs and content design principles
  • Experience working with civil society organisations or non-government organisations to advocate open data standards, open government, or government transparency and integrity
  • Experience working with a diverse international audience
Nice-to-have skills and experience
  • Experience of developing services that align to the Government Design Principles, Digital Service Standard and Service Manual
  • Experience working with local or national governments

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Technical expertise
  • Delivery approach and methodology
  • Supplier innovation
  • Strong stakeholder engagement and outcomes
  • Value for money
  • Team structure
  • Estimated timeframes for the work
Cultural fit criteria
  • Collaborates closely with colleagues to meet user needs
  • Transparent and collaborative when making decisions
  • Works with GDS in a self-starting fashion
  • Has policies, procedures or working practices and ethos that supports gender equality and social inclusion
Payment approach Capped time and materials
Additional assessment methods
  • Work history
  • Presentation
Evaluation weighting

Technical competence

60%

Cultural fit

10%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Will the discovery phase reports be made available to suppliers who are invited to the next round? We will share relevant discovery findings to all suppliers invited to the next round.
2. Does the alpha phase include use of open contracting/OCDS data by stakeholders, including civil society? This project will be focussed on supporting government partners using open contracting/OCDS data. Civil society may be engaged with as part of this work to inform the needs for this data.
3. Are you looking to standardise the method of governance as well as the contracting stage? Currently, the scope of this alpha includes all phases of the commissioning process including planning and implementation. However, the scope may be narrowed to one or several specific phases depending on the priorities of the relevant stakeholders in each the in-scope countries.
4. OCDS is excellent at tracking all actions during the contracting process, but are you looking to associate this with the actual delivery and its different phases as specified in the ICT Commissioning Playbook? Currently, the scope of this alpha includes all phases of the commissioning process including planning and implementation. However, the scope may be narrowed to one or several specific phases depending on the priorities of the relevant stakeholders in each the in-scope countries.
5. Do the solution in what ever it is finalised require multi-lingual as well as internationalisation? An awareness of how OCDS has been implemented with local variants would be a requirement. For example understanding and familiarity with EDCA-MX (https://www.contratacionesabiertas.mx/pdf/EDCA%20-MX.pdf) will form part of the knowledge required to work successfully in Mexico.
6. Have an existing COTS tools, products or services been identified as potential standards? No specific off-the-shelf tools, products or services have been identified to support this work. The standard relevant to this alpha is the Open Contracting Data Standard.