Awarded to Pemari Consulting

Start date: Monday 20 January 2020
Value: £180,000
Company size: SME

HMRC, Cheif Digital Information Officer (CDIO)

Clarity PPM Professional Services

10 Incomplete applications

7 SME, 3 large

2 Completed applications

1 SME, 1 large

• Published: Monday 25 November 2019
• Deadline for asking questions: Monday 2 December 2019 at 11:59pm GMT
• Closing date for applications: Monday 9 December 2019 at 11:59pm GMT

Overview

• Summary of the work: We are seeking a service provider with proven expertise in the delivery of support to assist in the development of HMRC's instance of the Clarity PPM tool. The service provider is required to support in the customisation and configuration of the tool, deliver technical consultancy and skills transfer, as required.
• Latest start date: Monday 6 January 2020
• Expected contract length: 16 months
• Location: North West England
• Organisation the work is for: HMRC, Cheif Digital Information Officer (CDIO)
• Budget range: The indicative budget for the term of this contract is £180,000

About the work

• Why the work is being done: HMRC CDIO are working to achieve greater stakeholder value of business investments, better portfolio of competitive products and services, enhanced financial transparency, agile responses to a changing business environment, and stronger information-based strategic decision making by using the Clarity PPM tool.; ; We are seeking a Service Provider with proven expertise in the delivery of support to assist in the development of HMRC's instance of the Clarity PPM tool. The service provider is required to support in the customisation and configuration of the tool, deliver technical consultancy and skills transfer, as required.
• Problem to be solved: The Service Provider will work with HMRC CDIO to provide support on all aspects of system management, performance, upgrading and maintenance of the Clarity PPM tool. The Service Provider will also support to HMRC staff, to enable them to learn how to operate the tool unassisted.
• Who the users are and what they need to do: HMRC CDIO is the internal department tasked with the provision of critical IT services which enable billions of pounds of annual tax revenue, customer interfaces, and other UK tax operational systems
• Existing team: The chosen supplier will be working with members of the PPM Development and Support team and possibly stakeholders within CDIO. As Clarity PPM is SaaS there may be need to interact with Broadcom, who host the environments.
• Current phase: Live

Work setup

• Address where the work will take place: - Trinity Bridge House, Manchester M3 5BS; - Benton Park View, Newcastle upon Tyne, NE98 1ZZ; - Some work will be able to take place at the Service Providers premises
• Working arrangements: HMRC require the supplier resource to be on site, or closely located to the address identified above 5 days per week. ; ; Travel may be expected between the other Delivery Group and Client sites. Expenses will be paid as per agreed contract rates. ; ; We expect the successful supplier to provide upskilling and skills transfer to CDIO permanent staff to increase internal capability.
• Security clearance: A Baseline Personnel Security Standard (BPSS) pack will be needed for all supplier contractors

Additional information

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

• Essential skills and experience:
  • Support/perform implementation of system upgrades
  • Support/perform system integration
  • Support/perform customisation of existing functionality to the HMRC instance of the Clarity tool
  • Support/perform system integration with third party IT systems (including, but not exclusive to: SAP, JIRA, MS Project, MS Power BI)
  • Support/perform system integration with Broadcom mobile application
  • Support/perform system health check & performance review
  • Support/perform the development and enhancement of Jaspersoft reports
  • Support/perform the development and enhancement of Microsoft Power BI dashboards
  • Provide functional guidance in relation to the operation of the tool to enable HMRC staff to operate without support
  • Support/Perform customisation of defined new functionality (to be developed in collaboration with HMRC)
  • Provide architectural guidance, including best practice
  • Support/perform ad-hoc data loads (including, but not exclusive to: another department re-organisation)

How suppliers will be evaluated

All suppliers will be asked to provide a written proposal.

• How many suppliers to evaluate: 3
• Proposal criteria:
  • Technical capability, as demonstrated in written examples
  • Approach and methodology
• Cultural fit criteria:
  • Able to start on the work immediately
  • Have excellent communication skills with staff at all levels of the organisation
  • Adhere to HMRC's Code of Conduct
  • Will take responsibility for their work
  • Be willing to collaborate and partner, including with other suppliers and HMRC staff at all levels
  • Proactively share knowledge and experiences with members of team, especially with junior HMRC staff
  • Be innovative and promote ideas and suggestions as applicable
  • Focus on achieving value for money in all activities
• Payment approach: Fixed price
• Evaluation weighting:

  Technical competence

  50%

  Cultural fit

  10%

  Price

  40%

Questions asked by suppliers

• 1. The payment approach is fixed price. Is it possible to set up a monthly milestone and be paid at each one?: Yes, milestone payments will be assigned and agreed between HMRC and the Service Provider within the Statement of Works for each work package under this Contract.
• 2. Is the £180,000 the maximum budget for the full 16 months? This equates to a resource on site at approx. £550 – £600 per day, which feels very low for the level of expertise we need to provide.: Yes, we are expected to work within the maximum budget. Each individual work package under this Contract will include the amount of resource required in that instance. Work packages will be documented and agreed as and when the Services are required, via a Statement of Works.
• 3. This opportunity feels like we need to provide a Integration manager with some Architecture experience. Do you believe the role needs that level of technology knowledge expertise?: No, we do not believe that an Integration manager is required under this Contract.