Awarded to Metataxis

Start date: Monday 6 January 2020
Value: £49,600
Company size: SME
Ofsted

Senior information officer

13 Incomplete applications

13 SME, 0 large

53 Completed applications

51 SME, 2 large

Important dates

Published
Monday 11 November 2019
Deadline for asking questions
Wednesday 13 November 2019 at 11:59pm GMT
Closing date for applications
Monday 18 November 2019 at 11:59pm GMT

Overview

Specialist role
Business analyst
Summary of the work
In order to review and update Ofsted's information retention policy and schedule we require a specialist to review the current position and identify and address any gaps.
Latest start date
Monday 6 January 2020
Expected contract length
31/03/20
Location
No specific location, for example they can work remotely
Organisation the work is for
Ofsted
Maximum day rate

About the work

Early market engagement
Who the specialist will work with
Internal information management, IT teams and a range of business representatives.
What the specialist will work on
The specialist will:
Match information assets to current retention schedule
Identify any gaps in the schedule and areas where retention length may require challenge.
Identify which teams and systems are already carrying out record disposition.
Identify differences between record retention length stipulated in the retention schedule and retention by teams.
Liaise with business areas to identify user needs for record retention of assets not featured on the retention schedule.
Update retention policy and retention schedule documents.

Work setup

Address where the work will take place
Specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester.
Working arrangements
2-3 days on site.
Specialists must pay expenses to and from their primary Ofsted location, other expenses will be agreed.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Relevant qualifications to the field of knowledge and information management.
  • 3 years experience in managing records/information environment.
  • 3 years experience working as a document retention specialist.
  • Knowledge and experience of working with GDPR requirements.
  • Experience of liaising and communicating with stakeholders at all levels.
Nice-to-have skills and experience
  • Experience of working with the public sector.
  • Experience of writing clear guidance and policy documents.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
3
Cultural fit criteria
  • Work as a team with our organisation and other suppliers.
  • Share knowledge and experience with other team members.
  • Ability to work with clients who have a low level of technical expertise.
Additional assessment methods
  • Reference
  • Interview
  • Presentation
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

1. Can the Authority confirm if they are working with an incumbent supplier ?
No.
2. What is the maximum day rate for this position?
We do not want to influence supplier rates by publishing a budget.
3. What is the IR35 status for this role?
We have evaluated this role as being outside of IR35.
4. Please confirm if this is working full time or 2-3 days a week as stated in the working arrangements sections.
We would consider proposals with a variety of of solutions, however we would require some onsite presence.
5. Work setup: the specification states: "...specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester"
but also states: "2-3 days on site"
Does this mean the majority of the work will be off-site, but up to 3 days on-site will be required?
We would consider proposals with a variety of of solutions, however we would require some onsite presence.
6. What is the anticipated number of days required to deliver this work?
We would look to agree this with the successful supplier, but would anticipate approximately 60 days worth of work.