Ofsted

Senior information officer

13 Incomplete applications

13 SME, 0 large

51 SME, 2 large

Specialist role: Business analyst
Summary of the work: In order to review and update Ofsted's information retention policy and schedule we require a specialist to review the current position and identify and address any gaps.
Latest start date: Monday 6 January 2020
Expected contract length: 31/03/20
Location: No specific location, for example they can work remotely
Organisation the work is for: Ofsted
Maximum day rate

Early market engagement
Who the specialist will work with: Internal information management, IT teams and a range of business representatives.
What the specialist will work on: The specialist will:
Match information assets to current retention schedule
Identify any gaps in the schedule and areas where retention length may require challenge.
Identify which teams and systems are already carrying out record disposition.
Identify differences between record retention length stipulated in the retention schedule and retention by teams.
Liaise with business areas to identify user needs for record retention of assets not featured on the retention schedule.
Update retention policy and retention schedule documents.

Address where the work will take place: Specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester.
Working arrangements: 2-3 days on site.
Specialists must pay expenses to and from their primary Ofsted location, other expenses will be agreed.
Security clearance

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience: Relevant qualifications to the field of knowledge and information management.

3 years experience in managing records/information environment.

3 years experience working as a document retention specialist.

Knowledge and experience of working with GDPR requirements.

Experience of liaising and communicating with stakeholders at all levels.
Nice-to-have skills and experience: Experience of working with the public sector.

Experience of writing clear guidance and policy documents.

All suppliers will be asked to provide a work history.

How many specialists to evaluate

Cultural fit criteria

Additional assessment methods

Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

1. Can the Authority confirm if they are working with an incumbent supplier ?: No.
2. What is the maximum day rate for this position?: We do not want to influence supplier rates by publishing a budget.
3. What is the IR35 status for this role?: We have evaluated this role as being outside of IR35.
4. Please confirm if this is working full time or 2-3 days a week as stated in the working arrangements sections.: We would consider proposals with a variety of of solutions, however we would require some onsite presence.
5. Work setup: the specification states: "...specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester" but also states: "2-3 days on site" Does this mean the majority of the work will be off-site, but up to 3 days on-site will be required?: We would consider proposals with a variety of of solutions, however we would require some onsite presence.
6. What is the anticipated number of days required to deliver this work?: We would look to agree this with the successful supplier, but would anticipate approximately 60 days worth of work.