Restoration & Renewal Programme (UK Parliament)

Service Transition Manager

Incomplete applications

37 SME, 1 large

Completed applications

26 SME, 2 large

Important dates
Opportunity attribute name	Opportunity attribute value
Published	Wednesday 6 November 2019
Deadline for asking questions	Friday 8 November 2019 at 11:59pm GMT
Closing date for applications	Wednesday 13 November 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name	Opportunity attribute value
Specialist role	Service manager
Summary of the work	Service Transition Manager for Restoration & Renewal Programme Digital Service. This is a process-based rather than technical role. One CV submission only per provider.
Latest start date	Monday 2 December 2019
Expected contract length	12 months
Location	London
Organisation the work is for	Restoration & Renewal Programme (UK Parliament)
Maximum day rate	£850pd

About the work

About the work
Opportunity attribute name	Opportunity attribute value
Early market engagement
Who the specialist will work with	The Service Transition Manager will be working within the Service Management Office, a service management team also comprising an SMO Lead, a Project Manager, a Business Analyst, a Service Management Officer, a Finance & Asset Officer, an Accreditation Lead, a Relationship Manager and a Service Insight Analyst. The role will also regularly interact with service providers and other members of the Data & Digital team.
What the specialist will work on	The role is to work on the in-house Service Transition process which oversees the activities of Service design and creation, through to acceptance, release authorisation and deployment. This includes the use of Quality Gates at strategic points and reporting on adherence, progress and risk to the project boards. This is a fledgling process and the role is expected to continually review, challenge and modify it to make it a mature and well-run process. The Service Transition Manager will be part of a service management team and will be expected to contribute and cover for other roles within it.

Work setup

Work setup
Opportunity attribute name	Opportunity attribute value
Address where the work will take place	7 Millbank & the Parliamentary Estate
Working arrangements	Typically, onsite 5 days a week; some remote working is possible when appropriate.
Security clearance	The specialist will have to undergo Parliamentary security clearance; other clearances do not expedite this. The only exception is if the specialist already has a Parliamentary pass.

Additional information

Additional information
Opportunity attribute name	Opportunity attribute value
Additional terms and conditions	Parliament's Mandatory Terms for External Contract Agreements (available upon request)

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name	Opportunity attribute value
Essential skills and experience	5+ years experience of ITIL practices 5+ years experience of consulting in service design and development 5+ years experience of consulting in service implementation and continual service improvement Deep understanding of ITIL practices Previous in-depth experience of coaching the journey of structured service design through to service deployment and beyond Previous in-depth experience of use of quality gates and developing/instigating/monitoring key performance indicators Previous in-depth experience of challenging processes, reviewing and re-engineering Previous in-depth experience of evaluating services and insitgating CSI Experience of deputising in other service management roles
Nice-to-have skills and experience	ITIL4 qualified Experience of other ITIL practices

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name	Opportunity attribute value
How many specialists to evaluate	3
Cultural fit criteria	No-blame culture and encourage people to learn from mistakes. Supportive of and mentor to colleagues with less experience. Challenge the process and champion their discipline. Working as a team within a programme structure and with suppliers. Active Stakeholder Management. Can explain technical aspects to non-technical people.
Additional assessment methods	Interview
Evaluation weighting	Technical competence 35% Cultural fit 15% Price 50%

Questions asked by suppliers

Questions asked by suppliers
Supplier question	Buyer answer
1. Hi, can you confirm if there is a current incumbent in this role please?	There is no incumbent in this role.
2. Please can you confirm if there is an incumbent supplier in the role?	There is no incumbent in the role.
3. Can you sponsor the parliamentary clearance for candidates that don't already have this, how long does this take, and does already holding SC clearance help speed up this process?	We will support security clearance for the right candidate, this can take a number of weeks to process depending on the levels of people being processed at the time, and holding SC clearance does not necessarily help with clearance.
4. Is there a current incumbent?	There is no incumbent in the role.
5. Please can you confirm if there is an incumbent supplier in the role?	There is no incumbent in the role.
6. Is there an incumbent in place	There is no incumbent in place for the role.
7. Can you confirm if their is a current incumbent?	There is no incumbent for this role.
8. Can the Authority confirm if they are working with an incumbent supplier ?	There is no incumbent for the role.
9. The requirement states one CV per supplier. Is the CV to be provided by suppliers at the next stage or are there any instructions for sending this in addition to the matrix?	This will be requested at the next stage should a supplier have adequately met the criteria.
10. Is there a current or preferred incumbent?	There is no incumbent in this role.
11. Please advise if the max rate of £850 is exclusive of VAT?	The rate is exclusive of VAT.
12. Please advise of UK Parliament will undertake Parliamentary security clearance?	Yes, Parliament will undertake Parliamentary security clearance.
13. Also, can you please confirm whether the role will be inside or outside of IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
14. Please could you confirm the IR35 status for this opportunity	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
15. Is this role considered "on payroll" or "off payroll" with regards to IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
16. Can you confirm the IR35 status of this position?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
17. Is this in or out of IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
18. What is the IR35 status?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
19. Will this role be considered inside IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
20. Is this role inside or outside IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
21. Please confirm if this is inside or outside IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
22. What is the IR35 assessment of this role?	An ESI assessment has not been carried out yet.
23. Can you confirm if this role is inside or outside of IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
24. Does this role fall inside or outside of IR35/Off-Payroll Rules?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
25. Please can you advise if this assignment will be outside IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
26. Please can you specify if the role is Inside or Outside IR35?	As a DOS4 supplier, you have already stated that you work outside of IR35 under the framework agreement. We currently believe that this role would fall outside of IR35 but an ESI assessment has yet to be performed. Should the outcome of such an assessment not be in line with supplier expectations then there is no obligation on the part of the supplier to accept the role if it is offered to them.
27. Under the section Nice-to-have skills and experience it says – Experience of other ITIL practices. Could you confirm what you are looking for under this section please?	As commented upon in the work section, the Service Transition Manager will be part of a service management team and will be expected to contribute and cover for other roles within it. This would mean an appreciation for and understanding of other ITIL practices outside that of the Service Transition lifecycle. You should list the experience of any other ITIL practices that the person you are going to submit has had. The more experience, the more they have to contribute in this cross-functional team.

The deadline for asking questions about this opportunity was Friday 8 November 2019.