The Newcastle upon Tyne Hospitals NHS Foundation Trust

Project Manager to support development of Specification for ERP system copy

Incomplete applications

13
Incomplete applications
12 SME, 1 large

Completed applications

44
Completed applications
42 SME, 2 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 18 October 2019
Deadline for asking questions Friday 25 October 2019 at 11:59pm GMT
Closing date for applications Friday 1 November 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Programme manager
Summary of the work The appointed project manager will establish a formal project team within the Trust, including but not limited to, business analyst, project co-ordinator (graduate trainee), finance systems team, suppliers systems team, procurement team members, the wider finance/supplies team and IT department.
Latest start date Friday 29 November 2019
Expected contract length 3-Months
Location North East England
Organisation the work is for The Newcastle upon Tyne Hospitals NHS Foundation Trust
Maximum day rate .

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement None
Who the specialist will work with Working with various stakeholders within an NHS organisation including Finance and Procurement departments, ultimately reporting back to the Assistant Director of Finance.
What the specialist will work on Lead the project, Plan workload of team, Arrange meetings / facilitate discussion including managing conflicts to ensure that the project is prioritised and progresses in line with the agreed timeframes, Monitor progress of the project, Realign priorities to ensure the key objectives are achieved, Work closely with the business analyst and project co-ordinator, Ensure that deadlines are met, Report on BA output/workload, Check outputs against the scope/requirements before being presented to the wider project team, Produce weekly report/minutes following project team meetings, including documenting and reporting all progress, risks and mitigations.

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place The Newcastle upon Tyne Hospitals NHS Foundation Trust
Regent Point
Regent Farm Road
Gosforth
Newcastle upon Tyne
NE3 3HD
Working arrangements A PM is required for a period of the 3 months. The Trust would like assurance that the PM that starts the work, finishes the work, and there is no change in personnel in order to maintain continuity.

If a PM leaves before end of the project then the Trust would have to consider paying only a x% of outstanding invoices where there has been a break in service delivery.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Have experience in delivering Project Management Services in line with ERP systems
  • Have knowledge and experience of managing the ERP system project delivery
  • Demonstrate experience in knowledge transfer of support processes and project management principles to existing finance and procurement departments.
Nice-to-have skills and experience To have worked with ABS efinancials system in a previous role

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 3
Cultural fit criteria
  • Work as a team with our organisation
  • Communicate effectively with a team distributed across multiple sites
  • Share knowledge and experience with other team members
  • Can work with scientists with complex functional requirements
  • Encourage transformational ways of working
  • Have a constant appreciation of risk management
Additional assessment methods Interview
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Is there a current incumbent or preferred supplier? No
2. Please could you confirm the IR35 status for this role? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
3. Is there an incumbent in place for this opportunity? No
4. Is there a maximum rate that you will consider as nothing has been mentioned regarding this? Please submit the rate based on your candidates capability and your submission
5. can you confirm if this role is inside or outside IR35? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
6. What will be the maximum day rate ? Please submit the rate based on your candidates capability and your submission
7. Is Security clearance required ? DBS not required
8. Can the Authority confirm if they are working with an incumbent supplier ? No
9. What is the maximum day rate ? Please submit the rate based on your candidates capability and your submission
10. What is the maximum day rate ? Please submit the rate based on your candidates capability and your submission
11. Please can you confirm if you deem the position as inside/outside IR35? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
12. Is this inside or outside IR35? What is the budget for the opportunity? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
13. Can you confirm the day rate budget for this role please? No budget was advertised - please submit the rate based on your candidates capability and your submission
14. Is there a current or preferred supplier for this role? No
15. Hi, would you be able to confirm if there is an option for some of the work to be remote, split on-site/off-site or all must be carried out on-site? No due to nature of work
16. Is this requirement to be judges outside IR35? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
17. What is the Maximum Day Rate for this role? Please submit the rate based on your candidates capability and your submission
18. Is there an incumbent currently for this role? No
19. Will the PM be expected to work full time on site? Yes
20. Can the Trust confirm whether this role is inside or outside of IR35? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
21. Please confirm if you will consider a candidate working from London all 5 days a week and come over only for key face to face meetings? No
22. Please confirm if you will consider a candidate working from London all 2-3 days a week and come over only for 2 days a week? No
23. Is this role inside or outside IR35? Dependant on if the person works for an agency - check would need to happen may apply if self employed individual
24. Is there an incumbent candidate? No
25. What is the maximum day rate for this rate? Please submit the rate based on your candidates capability and your submission
26. Is the role inside or outside of IR35? Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
27. Can you please give further clarity on the technologies being used? SAP/Oracle etc.? Oracle databases and sap reporting (looking at E-Financials and Oracle Cloud)
28. Hello, are you able to confirm which ERP system the Project Manager will be using? I assume it is Oracle R12 or Oracle Cloud? Oracle databases and sap reporting (looking at E-Financials and Oracle Cloud)
29. Is the organisation doing the requirements gathering? Is it a Design Spec? High level Design or Detailed? Is the organisation doing a fit gap analysis?
It says system copy, would expect the organisation to be involved in testing, however it says you are expecting functional and business process change as well?
What is the heritage system? Is the organisation moving to cloud and retaining same system or re-implementing?
Which finance modules are involved?
Detailed spec and process mapping of all activities.
Looking to adopt best practice in all activities and achieve via process mapping and review.
Heritage is e-Financials not yet determined if implementing or moving to a different system.
All i.e. POP, AR, AP, GL, Budgeting, Capital, Systems, Reporting, interfacing.