The Newcastle upon Tyne Hospitals NHS Foundation Trust

Business Analyst to support development of Specification for ERP system

26 Incomplete applications

24 SME, 2 large

30 Completed applications

25 SME, 5 large

Published: Friday 18 October 2019
Deadline for asking questions: Friday 25 October 2019 at 11:59pm GMT
Closing date for applications: Friday 1 November 2019 at 11:59pm GMT

Overview

Specialist role: Business analyst
Summary of the work: Process map all aspects of the ERP solution currently in use as per the scope as specified but not limited to the areas as identified in above in section 1 (What the Specialist will work on) with a review of all current BAU processes within the Trust.
Latest start date: Friday 29 November 2019
Expected contract length: 3-Months
Location: North East England
Organisation the work is for: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Maximum day rate

About the work

Early market engagement: None
Who the specialist will work with: Working with various stakeholder within an NHS organisation including Finance and Procurement departments, ultimately reporting back to the Assistant Director of Finance.
What the specialist will work on: 1. Process map all aspects of the ERP solution currently in use specifically but not limited to:-
a. Procure to Pay
b. Account/Record to Report
c. Order to Cash
2. Review all current BAU processes within the Trust, noting that some processes are performed in multiple ways (new processes being rolled out, e.g. cloudtrade, eprocurement, xcel uploader (AR invoices)).
3. Alignment of current process against industry best practice identifying improvements and efficiencies that can be made.
4. For avoidance of doubt areas included, but not limited to are:
a. Capital Accounting
b. Cash Management
c. All feeder systems and files

Work setup

Address where the work will take place: The Newcastle upon Tyne Hospitals NHS Foundation Trust
Regent Point
Regent Farm Road
Gosforth
Newcastle upon Tyne
NE3 3HD
Working arrangements: A BA is required for a period of the 3 months. The Trust would like assurance that the BA that starts the work, finishes the work, and there is no change in personnel in order to maintain continuity.

If a BA leaves before end of the project then the Trust would have to consider paying only a x% of outstanding invoices where there has been a break in service delivery.
Security clearance

Additional information

Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience: Have experience in delivering Business Analyst services in line with ERP systems

Have knowledge and experience of process mapping using ERP systems

Demonstrate experience in knowledge transfer of support processes and process mapping principles to existing finance and procurement departments.
Nice-to-have skills and experience: To have worked with ABS efinancials system in a previous role

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate

Cultural fit criteria

Work as a team with our organisation
Communicate effectively with a team distributed across multiple sites
Share knowledge and experience with other team members
Can work with scientists with complex functional requirements
Encourage transformational ways of working
Have a constant appreciation of risk management

Additional assessment methods

Interview

Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

1. Is there a current incumbent or preferred supplier?: No
2. Is this outside IR35?: Dependant on if the person works for an agency - check would need to happen may apply if self employed individual
3. Is there a current incumbent in this role?; What is the budget for this role?; Is there an opportunity for extension?; Can we know the name of the ERP system?: No incumbent. Budget has not been declared by the Trust. Extension possible but unlikely. Current system 'e-Financials' and also looking at Oracle.
4. Would you allow the Business Analyst to work remotely from another location in UK and come to your offices only for face-to-face meetings?: No
5. can you confirm if the role is inside or outside of IR35?: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
6. Is Security clearance required ?: DBS not required
7. Is Security clearance required ?: DBS not required
8. What will be the maximum day rate ?: Please submit the rate based on your candidates capability and your submission
9. Can the Authority confirm if they are working with an incumbent supplier ?: No
10. Inside or outside IR35?: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
11. Is this inside or outside IR35? What is the budget for the opportunity?: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
12. Can you confirm the day rate budget for this role please?: No budget was advertised - please submit the rate based on your candidates capability and your submission
13. Is there a current or preferred supplier for this role?: No
14. Is there an incumbent currently for this role?: No
15. What is the Maximum Day Rate?: Please submit the rate based on your candidates capability and your submission
16. Can the Trust confirm whether this role is inside or outside of IR35?: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
17. Is there an incumbent for this work?: No
18. Could you please confirm if this position is inside/outside IR35: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
19. Could you please confirm if this position is inside/outside IR35: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
20. Could you please confirm if this position is inside/outside IR35: Dependant on whether the candidate is employed by an agency - check would need to happen may apply if self employed individual
21. Does the candidate require any clearance: DBS not required
22. Hello, are you able to confirm which ERP system the Business analyst will be using? I assume it is Oracle R12 or Oracle Cloud?: Oracle databases and sap reporting (looking at E-Financials and Oracle Cloud)
23. Hello, are you able to confirm which ERP system the Business analyst will be using? I assume it is Oracle R12 or Oracle Cloud?: Oracle databases and sap reporting (looking at E-Financials and Oracle Cloud)

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