Awarded to Helyx Secure Information Systems Ltd

Start date: Monday 16 December 2019
Value: £41,500
Company size: SME

Defence Equipment & Support

Transition Project Manager

12 Incomplete applications

12 SME, 0 large

7 Completed applications

7 SME, 0 large

• Published: Thursday 17 October 2019
• Deadline for asking questions: Thursday 24 October 2019 at 11:59pm GMT
• Closing date for applications: Thursday 31 October 2019 at 11:59pm GMT

Overview

• Specialist role: Portfolio manager
• Summary of the work: Working with the System Operating Authority (SOA) you will interface on a daily basis with DE&S to assist the delivery of an exciting IT capability based on Evergreen and Agile principles.
• Latest start date: Monday 11 November 2019
• Expected contract length: 21 Weeks with 5 week unfunded option
• Location: West Midlands
• Organisation the work is for: Defence Equipment & Support
• Maximum day rate: £550 per day worked (inclusive of T&S); ; The post will be based almost entirely at a single site with minimal travel anticipated.

About the work

• Early market engagement: N/A
• Who the specialist will work with: You will be a key member of the System Operating Authority, overseeing the integration of a bespoke network. You will work with the delivery organisation, DE&S, on a daily basis.
• What the specialist will work on: On a daily basis:; •Manage all aspects of Operational Readiness evaluations for IT systems.; •Manage Project Delivery team contractors.; •Develop and manage implementation of Service Management and Transition strategy and processes. Report progress to CIWG.; •Consult with stakeholders to ensure the developed service management processes are included in all training packages.; •Effectively and accurately communicate relevant project information to project team.; •Manage contemplated change notices and change orders to the project which will affect Service Transition activities.; •Communicate process improvement suggestion with a constructive attitude.; •Communicate project status and issues.; •Prepare organisation and communication charts.; Full TORs upon award.

Work setup

• Address where the work will take place: Hereford
• Working arrangements: 40 hrs (8hrs Mon - Fri)
• Security clearance: MOD DV required on day 1 of the appointment due to the sensitivity of the role.

Additional information

• Additional terms and conditions: In the event that the post is vacated the Supplier shall ensure that it is filled within one working week by a candidate who meets the criteria of this competition with prior approval of the Buyer.; ; The Supplier and their representatives shall abide by:; DEFCON 5J(Edn 18/11/16)-Unique Identifiers ; DEFCON 76(Edn 12/06)-Contractor’s Personnel at Government Sites; DEFCON 501(Edn 11/17)-Definitions and Interpretations ; DEFCON 522(Edn 11/17)-Payment and Recovery of Sums Due; DEFCON 658(Edn 10/17)-Cyber; DEFCON 659A(Edn 02/17)-Security Measures ; DEFCON 660(Edn 12/15)-Official-Sensitive Security Requirements ; DEFCON 703(Edn 08/13)-Intellectual Property Rights - Vesting in the Authority; ; Available online at: https://www.digitalmarketplace.service.gov.uk/buyers/frameworks/digital-outcomes-and-specialists-2/requirements/digital-specialists/7426/edit/description-of-work/additionalTerms

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

• Essential skills and experience:
  • •MOD DV clearance required on day one of the appointment due to the sensitivity of the role.
  • •Demonstrable experience of working on a programme that has delivered or is delivering a classified strategic Command and Control system in a Military context.
  • •Experience of Transition/Upgrade/Refresh Projects as a Transition Manager leading the migration of Users between systems.
  • •Strong multi-tasking and organizational skill.
  • •ITIL v 3 Transition qualifications / experience.
  • •Knowledge of ITIL v3 Service Transition.
  • •Proficient in MS Project and the MS Office Suite of products.
  • •Effective communication skills including verbal, written and presentation skills.
  • •Demonstrated willingness to be flexible and adaptable to changing priorities.
  • •Qualifications in Project Management i.e. PRINCE2/APMP and/or equivalent experience.
  • •Minimum 3 years experience of Project Management.
• Nice-to-have skills and experience:
  • •5 years plus experience Project Managing the delivery of IT projects.
  • •Knowledgeable of transition, upgrades, refresh projects in an Agile environment.
  • •ITIL v3 Service Operations / experience.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

• How many specialists to evaluate: 3
• Cultural fit criteria:
  • •Work as a team with our organisation and other suppliers.
  • •Transparent and collaborative when making decisions.
  • •Have a no-blame culture and encourage people to learn from their mistakes.
• Additional assessment methods: Interview
• Evaluation weighting:

  Technical competence

  70%

  Cultural fit

  5%

  Price

  25%

Questions asked by suppliers

• 1. Is there an incumbent in place?: Yes there is currently an incumbent in place but they are vacating the role.
• 2. Please could you confirm the IR35 status: The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool ; https://www.tax.service.gov.uk/check-employment-status-for-tax/cluster/.
• 3. Is this role outside IR35?: The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool ; https://www.tax.service.gov.uk/check-employment-status-for-tax/cluster/.
• 4. Can sponsorship be provided for DV clearance for suitably qualified resource? If so, who needs to fund the vetting costs?: As stated in the advert, applicants are required to have MOD DV clearance on day 1 of the appointment. No assistance will be provided to obtain this due to time constraints.; ; This role is to fill an urgent requirement. DV clearance requires 6-8 months to acquire, this would be outside of the timescales required for this role to start if applicants do not already possess the correct clearance.
• 5. Can you please explain in more details the exactly meaning of 21 weeks with 5 unfunded? Is it 21+5 or the 5 are included in the 21?: The length of the contract will be 21 weeks with an additional 5 weeks unfunded as an option.
• 6. I have a candidate who was DV cleared in his last role. Will that work?: As stated in the advert, applicants are required to have MOD DV clearance on day 1 of the appointment. If the clearance that was held in the last role is still valid and is able to be transferred then this satisfies the requirement.
• 7. We note that the post will be based almost entirely at a single site, with minimal travel anticipated and that the daily rate should include T&S. Noting that there will be travel off-site, would you be able to provide more details on the likely frequency of off-site commitments and the locations (i.e. where and how many), in order that we can better determine the T&S liability?: Travel requirements will be based on the needs of the project at any given time. We anticipate that there will be no more than 3 non-consecutive days spent off-site per month with an average round trip journey of 200 miles. Anything outside of these expectations will be considered on a case-by-case basis.
• 8. Would you consider a later start date of up to 4 weeks (i.e., early/mid December)?: All applications submitted will be assessed against the criteria specified within this advert; applicants will be considered and scored on the merits of the application and how closely it meets the requirement.