Awarded to Helyx Secure Information Systems Ltd

Start date: Monday 16 December 2019
Value: £41,500
Company size: SME
Defence Equipment & Support

Transition Project Manager

12 Incomplete applications

12 SME, 0 large

7 Completed applications

7 SME, 0 large

Important dates

Thursday 17 October 2019
Deadline for asking questions
Thursday 24 October 2019 at 11:59pm GMT
Closing date for applications
Thursday 31 October 2019 at 11:59pm GMT


Specialist role
Portfolio manager
Summary of the work
Working with the System Operating Authority (SOA) you will interface on a daily basis with DE&S to assist the delivery of an exciting IT capability based on Evergreen and Agile principles.
Latest start date
Monday 11 November 2019
Expected contract length
21 Weeks with 5 week unfunded option
West Midlands
Organisation the work is for
Defence Equipment & Support
Maximum day rate
£550 per day worked (inclusive of T&S)

The post will be based almost entirely at a single site with minimal travel anticipated.

About the work

Early market engagement
Who the specialist will work with
You will be a key member of the System Operating Authority, overseeing the integration of a bespoke network. You will work with the delivery organisation, DE&S, on a daily basis.
What the specialist will work on
On a daily basis:
•Manage all aspects of Operational Readiness evaluations for IT systems.
•Manage Project Delivery team contractors.
•Develop and manage implementation of Service Management and Transition strategy and processes. Report progress to CIWG.
•Consult with stakeholders to ensure the developed service management processes are included in all training packages.
•Effectively and accurately communicate relevant project information to project team.
•Manage contemplated change notices and change orders to the project which will affect Service Transition activities.
•Communicate process improvement suggestion with a constructive attitude.
•Communicate project status and issues.
•Prepare organisation and communication charts.
Full TORs upon award.

Work setup

Address where the work will take place
Working arrangements
40 hrs (8hrs Mon - Fri)
Security clearance
MOD DV required on day 1 of the appointment due to the sensitivity of the role.

Additional information

Additional terms and conditions
In the event that the post is vacated the Supplier shall ensure that it is filled within one working week by a candidate who meets the criteria of this competition with prior approval of the Buyer.

The Supplier and their representatives shall abide by:
DEFCON 5J(Edn 18/11/16)-Unique Identifiers
DEFCON 76(Edn 12/06)-Contractor’s Personnel at Government Sites
DEFCON 501(Edn 11/17)-Definitions and Interpretations
DEFCON 522(Edn 11/17)-Payment and Recovery of Sums Due
DEFCON 658(Edn 10/17)-Cyber
DEFCON 659A(Edn 02/17)-Security Measures
DEFCON 660(Edn 12/15)-Official-Sensitive Security Requirements
DEFCON 703(Edn 08/13)-Intellectual Property Rights - Vesting in the Authority

Available online at:

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • •MOD DV clearance required on day one of the appointment due to the sensitivity of the role.
  • •Demonstrable experience of working on a programme that has delivered or is delivering a classified strategic Command and Control system in a Military context.
  • •Experience of Transition/Upgrade/Refresh Projects as a Transition Manager leading the migration of Users between systems.
  • •Strong multi-tasking and organizational skill.
  • •ITIL v 3 Transition qualifications / experience.
  • •Knowledge of ITIL v3 Service Transition.
  • •Proficient in MS Project and the MS Office Suite of products.
  • •Effective communication skills including verbal, written and presentation skills.
  • •Demonstrated willingness to be flexible and adaptable to changing priorities.
  • •Qualifications in Project Management i.e. PRINCE2/APMP and/or equivalent experience.
  • •Minimum 3 years experience of Project Management.
Nice-to-have skills and experience
  • •5 years plus experience Project Managing the delivery of IT projects.
  • •Knowledgeable of transition, upgrades, refresh projects in an Agile environment.
  • •ITIL v3 Service Operations / experience.

How suppliers will be evaluated

All suppliers will be asked to provide a work history.

How many specialists to evaluate
Cultural fit criteria
  • •Work as a team with our organisation and other suppliers.
  • •Transparent and collaborative when making decisions.
  • •Have a no-blame culture and encourage people to learn from their mistakes.
Additional assessment methods
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

1. Is there an incumbent in place?
Yes there is currently an incumbent in place but they are vacating the role.
2. Please could you confirm the IR35 status
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
3. Is this role outside IR35?
The Intermediaries Legislation does not apply to this engagement, concluded by using the ‘check employment status for tax’ online tool
4. Can sponsorship be provided for DV clearance for suitably qualified resource? If so, who needs to fund the vetting costs?
As stated in the advert, applicants are required to have MOD DV clearance on day 1 of the appointment. No assistance will be provided to obtain this due to time constraints.

This role is to fill an urgent requirement. DV clearance requires 6-8 months to acquire, this would be outside of the timescales required for this role to start if applicants do not already possess the correct clearance.
5. Can you please explain in more details the exactly meaning of 21 weeks with 5 unfunded? Is it 21+5 or the 5 are included in the 21?
The length of the contract will be 21 weeks with an additional 5 weeks unfunded as an option.
6. I have a candidate who was DV cleared in his last role. Will that work?
As stated in the advert, applicants are required to have MOD DV clearance on day 1 of the appointment. If the clearance that was held in the last role is still valid and is able to be transferred then this satisfies the requirement.
7. We note that the post will be based almost entirely at a single site, with minimal travel anticipated and that the daily rate should include T&S. Noting that there will be travel off-site, would you be able to provide more details on the likely frequency of off-site commitments and the locations (i.e. where and how many), in order that we can better determine the T&S liability?
Travel requirements will be based on the needs of the project at any given time. We anticipate that there will be no more than 3 non-consecutive days spent off-site per month with an average round trip journey of 200 miles. Anything outside of these expectations will be considered on a case-by-case basis.
8. Would you consider a later start date of up to 4 weeks (i.e., early/mid December)?
All applications submitted will be assessed against the criteria specified within this advert; applicants will be considered and scored on the merits of the application and how closely it meets the requirement.