Driver and Vehicle Standards Agency

K280020822 CVS Technical & Architecture Assurance

Incomplete applications

11
Incomplete applications
7 SME, 4 large

Completed applications

3
Completed applications
2 SME, 1 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Friday 27 September 2019
Deadline for asking questions Friday 4 October 2019 at 11:59pm GMT
Closing date for applications Friday 11 October 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Summary of the work To provide technical professional services, to include:
Planning and supporting ATOS exit
Ownership of non-functional requirements
Input and refinement of the backlog
Design and assurance of code pipelines
Design assurance
Technical guidance and investigations.
Design API resources and microservices.
Advice on CRM Integration.
Represent CVS at solutions design boards
Latest start date Thursday 31 October 2019
Expected contract length Up to 12 months
Location West Midlands
Organisation the work is for Driver and Vehicle Standards Agency
Budget range Experience has shown that a flexible approach to resourcing is required by the project. The competencies required by the project change with the project progress. The supplier will be expected to supply a suitable competency mix derived from a number of individuals. The project currently requires approximately 90 person days per month between Nov 19 and Oct 2020. Therefore the contract forecast is based on the submitted day rates of the suppliers and not fixed price

About the work

About the work
Opportunity attribute name Opportunity attribute value
Why the work is being done The CVS project started work in Sep 2018 with the primary investment objectives of:-
• Remove the DVSA's reliance on monolithic digital contracts, namely the DVSA's Atos estate, for commercial vehicle testing by Dec 2020
• Transform the testing process with service improvements.
Due to the demise of the Digital Partner Framework, The project needs to extend the architectural & technical assurance capability from October 19 to the end of the project. The project is currently forecast to complete in Oct 2020
Problem to be solved This is a client-side capability that will provide direction & architectural assurance that the delivery supplier (Deloitte) is working towards the outcomes of the CVS project but to the standards defined by the DVSA Architecture Group & GDS standards. The Technical Architects will be responsible for ensuring the delivery is aligned to current DVSA strategy.
Who the users are and what they need to do As a Service Owner, I need to be assured that the built tech stack remains compliant with the current architectural strategy of the DVSA and aligned with current project direction. So that opportunities for reuse are maximised and technical debt is minimised wherever possible.
Early market engagement No previous market engagement has taken place for this outcome
Any work that’s already been done The project is currently in-flight Private Beta working to DVSA and GDS standards and dlivering to Kanban Flow Agile methodology. The Mobile Test Capture App is currently in scale up from PSVs to HGVs and elaboration and build of the MyATF functionality is progressing with Microsoft Dynamics being the DVSA's selected enterprise approach.
Existing team CVS Management Team
DVSA Project Team
Primary Digital Supplier (Deloitte)
Current phase Beta

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place DVSA
Granby Avenue
Garretts Green
Birmingham
West Midlands
B33 0SD
Working arrangements The team will be expected to spend a minimum of 3 days a week at Garretts Green. Expenses cannot be claimed for stays connected with attendance at the Garretts Green site. Expenses will be recoverable for authorised attendance at other locations.
Security clearance BPSS

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Design Assurance of code pipelines
  • Design Assurance API resources and micro-services
  • Experience DVSA governance including ARB, SDB, TRG
  • Testing and Assurance of NFR's
  • Solution Assurance of all design documentation coming from all digital partners
  • Experience of the DVSA digital estate
  • Experience of the DVSA Atos estate
Nice-to-have skills and experience
  • Knowledge of Microsoft Dynamics
  • Experience of Agile Kanban Flow methodologies
  • Experience of delivery forecasting using Monte Carlow simulations
  • Support, maintenance and development of the NFR suite using J-meter

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many suppliers to evaluate 3
Proposal criteria
  • Initial evaluation will be scored against the essential and desirable criteria though work history submissions supported by the proposed rate cards.
  • Shortlisted candidates will be asked to present their proposals and answer questions on their submissions via a face to face or skype meeting.
Cultural fit criteria
  • Understand the DVSA project and programme landscape and be able to tailor approach to fit
  • Ability to prioratise the intrest of the DVSA with the commercial intrests of own organisation
  • Able to represent the core values and intrests of the DVSA all activities
  • Demonstrate values aligned to the Civil Service code of conduct
  • Represent the objectives of the project while remaining sensitive to the organisational strategic direction
  • Able to work within a matrix management and multi skilled team environment
  • Ability to work to budgets and support delivery of only what is necessary to achieve the MVP while highlighting opportunities to improve the service to customers
Payment approach Time and materials
Assessment methods
  • Written proposal
  • Presentation
Evaluation weighting

Technical competence

50%

Cultural fit

20%

Price

30%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Are you saying that with regards to "Experience DVSA governance including ARB, SDB, TRG" that if I supplier has not worked with the DVSA, then we are unable to evidence the essential skills please? We have no working experience with the DVSA so are unable to evidence DVSA governance? As the described outcome is primarily assurance of the main digital supplier of an in-flight and time challenged project, it is essential that any incoming supplier can recognise, has experience of and can work within DVSA governance structures. The project is aware of several such suppliers in the marketplace and therefore believe the requirement is proportional to the situation.
2. Do you have a company currently performing this work or one you have a relationship with that is your preferred option? CVS is an in-flight project that has been running in Private Beta since Sep 18. A supplier has been providing these outcomes since that date. The current contract is due to finish at the end of Oct 19 and procurement governance requires the project retender this work. As it is a retender, there is no preferred supplier, all submissions will be treated equally against the requirement to deliver the outcomes while maintain project velocity.
3. Based on statement "The project needs to extend the architectural & technical assurance capability from October 19 to the end of the project." is it correct to assume that there is an incumbent supplier already delivering these services under am existing contract that runs to October 18th / 19th? CVS is an in-flight project that has been running in Private Beta since Sep 18. A supplier has been providing these outcomes since that date. The current contract is due to finish at the end of Oct 19 and procurement governance requires the project retender this work. As it is a retender, there is no preferred supplier, all submissions will be treated equally against the requirement to deliver the outcomes while maintain project velocity.
4. Initial evaluation will be scored against the essential and desirable criteria though work history submissions supported by the proposed rate cards." this is not a proposal criteria it is a re-statement of the shortlisting process as set out in the framework, please remove it. The proposal will be assessed using the following criteria:
Suppliers Approach and methodology
How the approach will meet the DVSA’s objectives
Proposed Team structure
Value for money
5. Shortlisted candidates will be asked to present their proposals and answer questions on their submissions via a face to face or skype meeting." You must state your actual proposal criteria or this is not a valid ad under the DOS process and is in contravention of the regulations. Remove this and state your criteria. I'm am flagging this to CCS to be removed unless it is corrected. Proposal will be assessed using the following criteria:
Suppliers approach and methodology
How the approach will meet the DVSA’s objective
Proposed team structure
Value for money
6. Understand the DVSA project and programme landscape and be able to tailor approach to fit" – state where this information may be found, if it not available to suppliers then this is not a valid criteria. As the described outcome is primarily assurance of the main digital supplier of an inflight and time challenged project, it is essential that any incoming supplier is able to recognise, has experience of and can work within DVSA project delivery structure. The project is aware of a number of such suppliers in the marketplace with this experience and therefore believe the requirement is proportional to the situation.
7. "Able to represent the core values and interests of the DVSA all activities" – sate where such values and interest may be found. As a department of the Civil Service, the DVSA is bound by the Civil Service Code of Conduct

https://www.gov.uk/government/collections/civil-service-conduct-and-guidance

The DVSA strategic aims can be found within the DVSA Business plan:

https://www.gov.uk/government/publications/dvsa-business-plan-2019-to-2020
8. ARB, SDB, TRG" which suggests you only want to consider known suppliers who have already worked with the DVSA. As a new supplier we have no knowledge nor can find any reference to ARB, SDB or TRG in public records.
Please advise if new suppliers are welcome to tender and if so how they can answer this question without being ruled out.
As the described outcome is primarily assurance of the main digital supplier of an in-flight and time challenged project, it is essential that any incoming supplier can recognise, has experience of and can work within DVSA governance structures. The project is aware of several such suppliers in the marketplace and therefore believe the requirement is proportional to the situation.
9. Experience of the DVSA digital estate" and "Experience of the DVSA Atos estate" – Are these questions designed to exclude all suppliers on the Digital Marketplace, except those that have previously carried out work for the DVSA? As the described outcome is primarily assurance of the main digital supplier of an inflight and time challenged project, it is essential that any incoming supplier can recognise, has experience of and can work within existing digital structures. The project is aware of several such suppliers in the marketplace and therefore believe the requirement is proportional to the situation.