Ofgem

Business Analyst for new Renewable Scheme Process

Incomplete applications

12
Incomplete applications
10 SME, 2 large

Completed applications

30
Completed applications
27 SME, 3 large
Important dates
Opportunity attribute name Opportunity attribute value
Published Monday 19 August 2019
Deadline for asking questions Monday 26 August 2019 at 11:59pm GMT
Closing date for applications Monday 2 September 2019 at 11:59pm GMT

Overview

Overview
Opportunity attribute name Opportunity attribute value
Specialist role Business analyst
Summary of the work The BA would be required to work alongside Operational, Policy staff and external stakeholders to define data and develop new processes, reporting template, guidance documents and activity maps to support a new Renewable scheme as well as provide training to operational staff. Handover activities to internal Business Analysis team
Latest start date Monday 9 September 2019
Expected contract length 8 weeks
Location Scotland
Organisation the work is for Ofgem
Maximum day rate £500 incl VAT

About the work

About the work
Opportunity attribute name Opportunity attribute value
Early market engagement
Who the specialist will work with The BA will be working with
1. Internal Ofgem Staff- Policy Team, Operational Team and other Business Analysts
2. External Suppliers
What the specialist will work on 1. Work alongside Operational and Policy staff to develop New processes, reporting template, guidance documents and activity maps to support a new Renewable scheme
2. Work with 3rd party stakeholders to define the data to be collected from external suppliers and the format it is to be collected
3. Work with Suppliers to understand how their data will be captured
4. Work alongside internal Policy staff to train Operational staff on new Processes
5. Preparation of Handover documents of all work done to Business Analysis team

Work setup

Work setup
Opportunity attribute name Opportunity attribute value
Address where the work will take place Scotland, with occasional travel to London
In suppliers premises or possibly by calls
Working arrangements Onsite as required and offsite at Suppliers premises where required.
Regular team meetings with Project Team and Lead Business Analyst for Updates.
Security clearance

Additional information

Additional information
Opportunity attribute name Opportunity attribute value
Additional terms and conditions

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Skills and experience
Opportunity attribute name Opportunity attribute value
Essential skills and experience
  • Proven experience in business analysis
  • Business process modelling, analysis and design skills
  • Demonstrable expertise in various analysis techniques and methodologies
  • Experience of GDS guidelines and principles
  • Stakeholder management skills
  • Experience of producing and/or contributing to a range of documentation that may include presentations, briefings, business cases, training materials
  • Business process governance and policy management experience
  • Excellent communication skills
Nice-to-have skills and experience Knowledge of renewable energy support schemes

How suppliers will be evaluated

How suppliers will be evaluated
Opportunity attribute name Opportunity attribute value
How many specialists to evaluate 10
Cultural fit criteria
  • Be a good team Player
  • Flexible approach to work
  • Happy to seek and take direction
  • Experinece in user research and user centred design practices
Assessment methods Work history
Evaluation weighting

Technical competence

70%

Cultural fit

10%

Price

20%

Questions asked by suppliers

Questions asked by suppliers
Supplier question Buyer answer
1. Where about in Scotland is the role exactly ? Glasgow
2. Will travel and accommodation be reimbursed for travel to other sites (i.e. London) ? Yes. All travel and accommodation expense is subject to internal policy.
3. Is there an incumbent already in post or is this a new position ? This is a new position
4. Can you confirm that the figure of £500 is indeed to include VAT please ? Yes it is Inclusive of VAT
5. Are there any specific analysis techniques or methodologies that lend themselves to the work required within this role? The successful supplier will work within an agile team using agile methodologies and will need to have strong Business Process Design, analysis and modelling skills.
6. Would you support flexible working? Yes subject to Project needs.
7. Hello, can you confirm if there is a current incumbent please? This is a new position
8. What is the work location in Scotland ? Glasgow
9. The timeline from submission of applications to start date looks very tight. On what date would the likely successful applicant hear that they have been selected ? Or is it likely that the start date will be delayed ? The successful applicant will be contacted between the 3rd and 6th of September. As with all roles, a delayed start date is always a possibility.
10. The role seems to involve a lot of travel to suppliers and also London. Will T&S expenses be covered for travel to suppliers and London? Yes. All travel and accommodation expense is subject to internal policy.
11. Where about in Scotland would the specialist be based? Glasgow
12. Will travel be expensed? Yes. All travel and accommodation is subject to internal policy
13. If a consultant has all but one of the essential skills but can show experience of similar is it appropriate to submit? Yes. The consultant may be considered depending on work history.
14. Will travel expenses to London and supplier premises be covered? Yes. All travel and accommodation is subject to internal policy
15. Is the office location in Glasgow? Yes
16. Would a 2 week holiday over the 8 week period be problematic? Yes. This project is subject to legislative deadlines.
17. Can the Authority confirm that the figure quoted for the maximum rate is to be inclusive of VAT ? Yes. This is inclusive of VAT
18. Where in Scotland will the BA be based?
Will all travel from main site be expensed?
The BA will be based in Glasgow
Yes. All travel and accommodation is subject to internal policy
19. Is there an incumbent in this role? This is a new position
20. Is there an incumbent BA in situ? This is a new position
21. Looking at www.ofgem.gov.uk/contact-us, we can see Ofgem has an office in Glasgow. Will the specialist be based there or can they work from home? The specialist will be based in the Glasgow office as end users will need to be engaged. Flexible working is available subject to project needs.
22. What methodology is being used? Agile methodology
23. At what stage is the project currently? Initiation Stage
24. Will home working a few days per week be acceptable? Yes. Subject to project needs
25. Could you clarify the location of onsite requirements for this engagement in Scotland? Glasgow. Travel to London and other supplier sites may be required.
26. Will the travel to London be included in the daily unit price? Travel to London is not included in the daily unit price
27. Where is the primary location for this role in Scotland and how much travel is expected? Glasgow. Occasional travel to office in London and Supplier premises
28. The "Assessment Methods" only include Work History (CV). Will interviews also be conducted? There will be follow up Phone interviews and in person interviews as needed.
29. Within the 'How Suppliers will be evaluated' section, it states 'how many specialists to be evaluated', along with the answer 10. Could you provide further clarity to what this statement means? This means 10 candidates will be shortlisted from the initial submissions and evaluated.
30. Being a short term project would remote working be consider. then specialist can travel to supplier locations as and when needed. also be on site for reporting reviews etc? Remote working will be not be considered.
31. Can we ask if this is a discovery exercise? This is not a discovery exercise
32. Can you please clarify the following:
1/ That the max day rate you've quoted is including VAT? Most on DOS are generally exclusive of VAT
2/ Is there a current incumbent in the role?
3/ Does the Consultant need any type of clearance such as BC, DBS etc
1/ Max day rate is inclusive of VAT
2/ No, this is a new position
3/ BPSS clearance
33. Most day rates are stated excluding VAT. You have stated incl VAT. To clarify, do you mean the maximum day rate is £416 excl VAT? If so, will you consider applications that are higher than £416 for shortlisting to interview, or will they be immediately rejected ? The maximum day rate quoted on the ad is inclusive of VAT. Applications that meet the essential criteria will be considered
34. Please could you be more specific about the location in Scotland? Also any security clearance required? Glasgow. BPSS Clearance required
35. Can you confirm the size and structure of the current team? This role will be assigned solely to the project defined in ad. The project team consists of Policy and Operation colleagues and a wide range of stakeholders. Regular contact with the Internal Business Analyst team will be required for Knowledge sharing purposes.
36. What is the likelihood of the assignment continuing beyond 8 weeks? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension
37. Is there a likelyhood of extensions beyond 8 weeks or will the call-off contract be for a maximum of 8 weeks? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension
38. Is there a chance of contract extension? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension
39. Would there be any extension? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension
40. Do you believe there is any likelihood of extending beyond the 8 week period? The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension
41. Would there be any possibility of an extension please, and is the base Albion Street? With many thanks. The project is subject to legislative deadlines and as such the successful applicant will be working to precise dates. As with all projects there is a possibility of an extension.
Primary location is Ofgem Glasgow Office.
42. Can the Authority confirm full office address please ? Primary Location will be Ofgem Glasgow Office
43. The application deadline is 2nd Sep with a latest start date of 9th Sep, and a shortlist of 10 specialists. When is shortlisting planned to complete? When are interviews planned to be held? Shortlist and interviews will be held between 3rd and 6th.
44. Do you require the proposed day rate to be inclusive of VAT? Yes Please
45. Please confirm that this contract will be outside of IR35 IR35 is dependent on the selected specialists' PAYE status and/or existing contractual arrangement with their agency where applicable.
46. Could you please confirm the IR35 status for this role? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
47. Could you please confirm the IR35 status of this role? (inside or outside). IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
48. Can you please confirm the IR35 status of this position? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
49. Can you please confirm the IR35 status of the assignment? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
50. Is the role Inside or Outside IR35? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
51. What is the IR35 status? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.
52. Does the business see this service sitting inside or outside of IR35? IR35 is dependent on the selected specialist's PAYE status and/or existing contractual arrangement with their agency where applicable.