DSTL ( Defence Science Technology Laboratory)

LIMS ( Laboratory Information Management System)

7 Incomplete applications

5 SME, 2 large

3 Completed applications

2 SME, 1 large

Important dates

Monday 23 September 2019
Deadline for asking questions
Monday 30 September 2019 at 11:59pm GMT
Closing date for applications
Monday 7 October 2019 at 11:59pm GMT


Summary of the work
Supplier will work closely and collaboratively with a Dstl and include attendance of the supplier group meetings interaction semi-continuous and ongoing basis support the supplier e.g. in achieving an understanding of systems/practices. Summary reports of progress produced by the supplier will be required on at least a 3 monthly basis
Latest start date
Monday 28 October 2019
Expected contract length
We must be delivered and operational before 31/03/2020.
South West England
Organisation the work is for
DSTL ( Defence Science Technology Laboratory)
Budget range
The Budget range for this requirement is from £75,000 upto £125,000

About the work

Why the work is being done
The LIMS will be used at the Porton Down, Salisbury, Wiltshire, SP4 0JQ site. The main task will be to produce system requirement documentation that matches Dstl needs. Sub-tasks include the recommendation of preferred potential software solutions and baseline cost estimations Dstl employs a number of manually intensive processes for capture, storage, transfer and analysis of experimental data. Modern data systems exploit software known as Laboratory Information Management System (LIMS) for such processes. A LIMS allows data integration across organisations
Problem to be solved
A consultancy is required to review the Dstl requirements and propose a solution in line with the statement of requirement and evaluation criteria.
Who the users are and what they need to do
Identify all relevant areas that would benefit
Identify and detail core requirements that are common
Identify and detail non-core specialist requirements if necessary by speciality
Recommend at least one preferred software package(s) that satisfies all requirements and majority of non-core
Identify a preferred means of autonomous sample identification and tracking including hardware and software barcoding system
Identify implementation barriers for Corporate IT infrastructure
Provide an estimate of implementation cost including capital
Provide an estimate of what resources are required to maintain the package
Recommended implementation strategy
Preferably Independent not affiliated with a LIMS provider
Delivery of final report 6 months
Early market engagement
We have identified a number of companies we believe have the required capabilities, But need a consultancy to fine tune the correct solution for a LIMS at Dstl.
Any work that’s already been done
Market Research.
Existing team
Dstl have POC's from Science and and Project Management ready to assist with the project requirement, Names TBC nt DSTL Commercial
Current phase

Work setup

Address where the work will take place
The LIMS will be located at the Dstl Porton Down Salisbury Wiltshire SP4 0JQ address
Working arrangements
Face to Face meeting with the chosen company will be held with the Dstl Science group to specify the full requirements.
Security clearance
Security Clearance will be arranged by Dstl, basic level, you will be escorted at all whilst at the MOD establishment.

Additional information

Additional terms and conditions
Dstl Standard Terms and Conditions apply,
Cyber Risk Level : Low

Skills and experience

Buyers will use the essential and nice-to-have skills and experience to help them evaluate suppliers’ technical competence.

Essential skills and experience
  • Evidence of prior expertise in successfully developing and implementing LIMS (Yes/No) 20%
  • Evidence of clear understanding of our requirements (Yes/N) 20%
  • Evidence of clear and unambiguous approach to solving our requirements (Yes/N) 5%
  • Evidence of clear and tangible outputs (Yes/N) 10%
  • Evidence of understanding and mitigating risks associated with LIMS (Yes/Np) 10%
  • Evidence of working successfully with technically comparable organisation to Dstl (UK or abroad) on LIMS (Yes/No) 5%
  • Evidence of working successfully with technically comparable organisation to Dstl (UK or abroad) but not on LIMS (Yes/No) 2%
  • Evidence of independance from individual LIMS provider (Yes/No) 15%
  • Evidence of implementation of a LIMS system to ISO/IEC 17025 accredited standard (Yes/No) 10%
  • Evidence of implementation of a LIMS system to Forensic Science Regulators ‘Code of Practice and Conduct’ standard (Yes/No) 10%
Nice-to-have skills and experience
Having SC clearance (optional) or being willing to undergo SC clearance (mandatory) N/A

How suppliers will be evaluated

How many suppliers to evaluate
Proposal criteria
  • Does the proposal meets DSTLs needs
  • Approach and methodology
  • Compliance to Budget
  • Is this the correct technical Solution
  • Can the required completion date be met by the supplier
  • Demonstrates VFM
Cultural fit criteria
  • Take responsibility for their work
  • Share knowledge and experience with other team members
  • Be transparent and collaborative when making decisions
  • Work as a team with our organisation and other suppliers
Payment approach
Fixed price
Assessment methods
  • Written proposal
  • Case study
  • Work history
  • Reference
  • Presentation
Evaluation weighting

Technical competence


Cultural fit




Questions asked by suppliers

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